Food and Beverage Kiosk Post Security
|Agency:||Airports Council International|
|State:||District of Columbia|
|Level of Government:||State & Local|
|Posted Date:||Jan 7, 2021|
|Due Date:||Feb 10, 2021|
The Charles M. Schulz – Sonoma County Airport, invites qualified businesses and individuals to submit a proposal to provide pre-packaged (aka grab-n-go) food and beverage service in the post-security portion of Gate 2 serving departing passengers and airport personnel. The beverage service may include the sale of alcohol with the appropriate State of California Alcohol Beverage Control license. This solicitation is a precursor to an all-inclusive food and beverage concession RFP that will be released next year upon completion of our new terminal expansion project. The Charles M. Schulz – Sonoma County Airport is a non-hub, commercial airport owned and operated by the County of Sonoma. The Airport is located approximately seven miles northwest of the center of Santa Rosa, California, and accommodates all phases of air transportation including scheduled air service and general aviation.
Submission Deadline: February 10, 2021
Submitting Organization: The Charles M. Schulz - Sonoma County AirportFood and Beverage Kiosk Post Security
County of Sonoma
REQUEST FOR PROPOSALS (RFP)
The County of Sonoma is pleased to invite you to respond to a Request for Proposals for
AIRPORT FOOD AND BEVERAGE SERVICE KIOSK – GATE 2 AT THE
CHARLES M. SCHULZ – SONOMA COUNTY AIRPORT.
Proposals must be received no later than 3:00 P.M. on February 10, 2021.
Sonoma County, through the Charles M. Schulz – Sonoma County Airport (“Airport”), invites qualified
businesses and individuals to submit a proposal to provide pre-packaged (aka grab-n-go) food and
beverage service in the secure area of Gate 2. This location would serve departing passengers and
airport personnel located in Gate 2. The beverage service may include the sale of alcohol with the
appropriate State of California Alcohol Beverage Control license.
Proposals should provide sufficient information to fully describe the type of food and beverages offered
for purchase, the price point range of products sold and the hours the kiosk will be open. The proposal
shall be in accordance with the desired Airport goals and objectives listed in this Request for Proposal
(RFP). Proposer may insert additional goals and objectives required by Proposer but not listed in this
1. AIRPORT BACKGROUND
The Charles M. Schulz – Sonoma County Airport is a non-hub, commercial airport owned and
operated by the County of Sonoma. The Airport is located approximately seven miles northwest
of the center of Santa Rosa, California, and accommodates all phases of air transportation
including scheduled air service and general aviation. The Airport is in the process of a terminal
expansion that is scheduled to be completed in 2022. In 2020, prior to COVID-19, there were
between 1,500 and 2,500 passengers moving through the terminal on a peak day at the Airport.
The current average passenger count in September, 2020 was slightly over 570 per day and has
been increasing steadily in October. The average number of departing passengers in September
was approximately 290 a day.
Page 1 of 14
Revision Date 5-2-19
In addition to a food and beverage concession, the Airport manages over 488 leases, operating
agreements, hangars, other aviation-related concessions, and various land stewardship
programs on and around the Airport.
The Airport has just completed an expansion of Gate 2 that includes four airline stations, post-
security passenger waiting area, restrooms, a food and beverage kiosk and the TSA- controlled
passenger screening area. The food and beverage kiosk area is approximately 500 square feet in
size and is located just past the security screening area in Gate 2. The following diagram is the
space plan (highlighted in yellow) of the food and beverage kiosk area.
3. IMPROVEMENTS WITHIN THE PREMISES
The new food and beverage kiosk area in Gate 2 has minimal site improvements.
The following is a list of improvements that will be provided by the Airport or the Proposer:
Page 2 of 14
Revision Date 5-2-19
Airport Provided Improvements
Proposer Provided Improvements
Base Cabinetry – Option 1 (see diagram below) Additional cabinets beyond base provided
by Airport – Option 2 (see diagram below).
Sink and faucet
Any special requirements required by
Proposer. Sonoma Water may require a
grease trap for the sink.
Tables and Chairs – the Proposer responsible Additional tables and chairs beyond those
for cleaning of the tables and chairs.
provided by Airport.
BASE CABINETRY OPTIONS
The area is not equipped with specialized fire suppression equipment nor an exhaust system to
accommodate the cooking of food. Proposer shall provide all other equipment necessary to run
a first-rate food and beverage business.
4. TERM OF LEASE AGREEMENT
The term of this lease is for one year and then a month-to-month tenancy for a total
approximate length of eighteen (18) months. The duration cannot be extended because the
kiosk area will be offered again in a comprehensive concession RFP later in the year that will
include a longer term lease. We encourage the successful bidder of this RFP to participate in the
upcoming bid that will include all Airport food and beverage locations, including the full-service
restaurant, located in the terminal and gate areas.
5. PERCENTAGE RENT AND MINIMUM GUARANTEE
The rent for the premises is ten-percent of gross sales of all products sold at the Airport or a
minimum guarantee payment, whichever amount is greater. The minimum annual guarantee is
Page 3 of 14
Revision Date 5-2-19
$3,000.00 for the first year, which equates to $250 per month. Proposer shall pay said minimum
guarantee payment or ten (10) percent of sales, whichever is greater. When the month-to-
month term begins, the monthly minimum guarantee payment of $250.00 per month will
continue and rent will be the minimum guarantee payment or ten (10) percent of sales,
whichever is greater.
6. DESIRED GOALS AND OBJECTIVES
The response to this RFP should include the following goals and objectives:
• Provide a variety of fresh foods and hot/cold beverages desirable to the traveling public in
Gate 2 of the Airport terminal in accordance with all federal, state, and local requirements.
The kiosk should incorporate a regional theme (e.g. wine country, etc.)
• Provide excellent customer service to all patrons with a friendly professional staff while
maintaining a clean and visually appealing atmosphere.
• Hours of operation of the food and beverage kiosk will accommodate all departing
commercial flights seven days per week. Airline schedules are always changing and Proposer
will adjust the operating hours of the kiosk to correspond with the most current Airline
timetable. The current hours of all departing flights, as of the RFP release date are 8:10 am
to 5:40 pm. There will be penalties associated with missed flights.
• Report monthly sales revenue in a timely and accurately manner.
• Obtain security badges. The Proposer, and all employees who will be located in the kiosk,
will need to submit fingerprints and pass a TSA security background assessment prior to
working in the kiosk.
• Operate within mandatory Transportation Security Administration (TSA) guidelines for a
food and beverage business post-security. Guidance will be provided at award of RFP.
• Provide additional items appropriate to travelers (e.g. medicinal products, souvenirs, etc.)
for purchase as selected by Proposer and approved by the Airport.
B. STATEMENT OF REQUIREMENTS – SERVICES REQUIRED OF SUCCESSFUL
Proposals should provide sufficient information and fully describe the food and beverage service
Proposer will provide in accordance with the desired Airport goals and objectives listed in this RFP.
Proposer may insert additional goals and objectives, if any, required by Proposer. Proposers are also
expected to supply a detailed description of services, if any, in which the Airport is expected to perform
in conjunction with Proposer’s scope of services.
In addition, Proposers must present evidence that they are fully competent and have the necessary
amenities, experience, and resources to operate an airport food and beverage kiosk. The format and
submittal requirements are listed in Section I.4 of this RFP.
C. AIRPORT CONCESSION DISADVANTAGED BUSINESS ENTERPRISE (ACDBE)
Page 4 of 14
Revision Date 5-2-19
This RFP is subject to the requirements of the U.S. Department of Transportation's regulations, 49 CFR
Part 23. The proposer agrees that it will not discriminate against any business owner because of the
owner's race, color, national origin, or sex in connection with the award or performance of any
concession agreement, management contract, or subcontract, purchase or lease agreement, or other
agreement covered by 49 CFR Part 23. Proposer agrees to include the above statement in any
subsequent concession agreement or contract covered by 49 CFR part 23, that it enters and cause those
businesses to similarly include the statements in further agreements.
The Airport is currently administering a race-neutral Airport Concession Disadvantaged Business
Enterprise (ACDBE) program requiring good faith efforts to reach its race-neutral goal, but the Airport
is not establishing a contract-specific goal for this concession opportunity. The Airport’s ACDBE non-
car rental overall concession goal is .3% for federal fiscal years 2020-2022, and the Airport expects to
meet its ACDBE participation goals entirely through race-neutral means. The Airport encourages all
proposers to take active race/gender neutral steps to include ACDBE’s, including but not limited to
local ACDBE’s, in this concession opportunity. Race/gender neutral steps include: subcontract work the
proposer may self-perform, providing capital and bonding assistance, business development programs
and providing technical assistance.
To facilitate the Airport’s compliance, Proposer shall comply with all County’s ACDBE requirements, as
outlined in Attachment A – County of Sonoma Airport Concession Disadvantaged Business Enterprise
(ACDBE) Program Requirements. Proposer must include Attachment B – ACDBE Race-Neutral
Participation Listing to the Proposer’s response to this solicitation even if there is no ACDBE
The County encourages participation by all firms qualifying under this RFP regardless of business size or
D. FEDERAL SOLICITATION PROVISION
Title VI Solicitation Notice:
The Charles M. Schulz – Sonoma County Airport, in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all
bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this
advertisement, airport concession disadvantaged business enterprises will be afforded full and fair
opportunity to submit bids in response to this invitation and will not be discriminated against on the
grounds of race, color, or national origin in consideration for an award.
Federal Fair Labor Standards Act (Federal Minimum Wage):
All contracts and subcontracts that result from this solicitation incorporate by reference the provisions
of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if
given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards
for full and part-time workers.
The proposer has full responsibility to monitor compliance to the referenced statute or regulation. The
proposer must address any claims or disputes that arise from this requirement directly with the U.S.
Department of Labor – Wage and Hour Division.
Page 5 of 14
Revision Date 5-2-19
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.