Request For Proposals -- Construction Monitoring Services for Contract No. BR-22-2018 Betsy Ross Bridge Painting and Steel Repairs Phase 2: Thru-Truss Spans
|Agency:||Delaware River Port Authority|
|Level of Government:||State & Local|
|Posted Date:||Jan 7, 2019|
|Due Date:||Mar 28, 2019|
This RFP is being issued by the DRPA to invite qualified consulting, architectural, or engineering firm with the required experience (¡°Proposer¡±) to submit proposals (¡°Proposals¡±) to perform Construction Monitoring Services for Contract No. BR-22-2018, Betsy Ross Bridge Painting and Steel Repairs Phase 2: Thru-Truss Spans.
- Pre-Proposal Meeting: Tuesday, 3/12/2019 at 10:00 AM
- Questions Due: Monday, 3/18/2019 at 2:00 PM
- Proposals Due: Thursday, 3/28/2019 at 2:00 PM
Interested parties may click the link(s) below:
REQUEST FOR PROPOSALS
Construction Monitoring Services for Contract No. BR-22-2018
Betsy Ross Bridge Painting and Steel Repairs
Phase 2: Thru-Truss Spans
Tuesday, March 12, 2019 at 10:00 AM EST
Monday, March 18, 2019 at 2:00 PM EST
Thursday, March 28, 2019 at 2:00 PM EST
Delaware River Port Authority
One Port Center
2 Riverside Drive
Camden, NJ 08101
Attention: Amy Ash
REQUEST FOR PROPOSALS
Construction Monitoring Services for Contract No. BR-22-2018
Betsy Ross Bridge Painting and Steel Repairs Phase 2: Thru-Truss Spans
The contents and information provided in this Request for Proposals (“RFP”) are meant to provide general information to interested parties. The successful Proposer(s) (“Consultant(s)”) chosen by the Delaware River Port Authority (“DRPA” or “Authority”) will be required to execute a Contract (“the Agreement”) with the DRPA that will govern the rights, duties and obligations between the DRPA and the Consultant(s). ACCORDINGLY, THE TERMS SET FORTH WITHIN THIS RFP DO NOT CONSTITUTE ANY CONTRACT BETWEEN THE DRPA AND SUCCESSFUL PROPOSER(S). MOREOVER, THE DRPA ACCEPTS NO RESPONSIBILITY FOR ANY OMISSIONS OR DELETIONS RELATING TO THIS RFP.
This RFP is being issued by the DRPA to invite qualified consulting, architectural, or engineering firm with the required experience (“Proposer”) to submit proposals (“Proposals”) to perform Construction Monitoring Services for Contract No. BR-22-2018, Betsy Ross Bridge Painting and Steel Repairs Phase 2: Thru-Truss Spans
Any questions regarding this RFP must be sent electronically to Amy Ash, Manager of Contract Administration, at firstname.lastname@example.org. Please put “Construction Monitoring Services for Contract No. BR-22-2018, Betsy Ross Bridge Painting and Steel Repairs Phase 2: Thru-Truss Spans” in the subject line of your email. The deadline for submission of questions is 2:00 PM EST, Monday, March 18, 2019. Questions submitted after this date will not be answered. Questions presented by any Proposer, and the DRPA’s answers to such questions, will be shared with all Proposers who are being considered.
The DRPA will not be bound by any formal explanation, clarification, or interpretation, oral or written, by whomever made, that is not incorporated into the Addenda duly issued by the DRPA.
The DRPA is firmly committed to providing full and equal business opportunities to all persons regardless of race, color, religion, gender, national origin, age or non-job related disability. In that regard, the DRPA will affirmatively assure that minority and female-owned business enterprises are afforded equal opportunities to submit Proposals for consideration for all purchases and contracts issued in connection with this Project. Prospective Proposers should understand that the participation of certified MBEs and WBEs is a matter of great interest in the evaluation of all Proposals. To that end, the DRPA has established MBE and WBE goals for this project. MBE and WBE team members must be named, and commitment levels must be noted at the time the technical proposal is requested.
The DRPA advises each Proposer that a more detailed statement relating to Non-Discrimination is contained in Section AA. Non-Discrimination Provisions of this RFP. The proposed use of MBE and WBE services will be a consideration in evaluating the Proposals received. The DRPA’s MBE/WBE goals are 8% and 4% respectively.
THE AUTHORITY WILL NOT HONOR ANY ATTEMPT BY A PROPOSER TO DESIGNATE ITS ENTIRE RESPONSE AS PROPRIETARY AND/OR TO CLAIM COPYRIGHT PROTECTION FOR ITS ENTIRE RESPONSE. SEE SECTION IV, PARAGRAPH A (2) REGARDING RESTRICTIONS ON USE OF DATA.
TABLE OF CONTENTS
A. General Overview
B. Purpose and Intent
C. Term of Engagement
D. Pre-Proposal Conference
II. TIME REQUIREMENTS
III. SCOPE OF SERVICES
IV. PROPOSAL REQUIREMENTS
A. General Information
B. Technical Proposal Requirements
C. Cost Proposal Requirements
D. Submission of Proposals
V. SELECTION PROCESS
A. Evaluation Criteria
B. Selection Process
C. Approval and Award
D. Execution of Agreement
VI. STANDARD CONTRACT CLAUSES
A. Insurance Requirements
C. Termination and Modification
D. Work Products
E. Subcontracting, Assigning or Subletting
G. Public Convenience and Safety
H. Traffic Rules
I. Traffic Emergency
J. INTENTIONALLY OMITTED (Maintenance and Protection of Traffic)
L. Hours of Operation
M. Night Work
N. Site Use
O. INTENTIONALLY OMITTED (Materials)
P. INTENTIONALLY OMITTED (Light, Power and Water)
Q. INTENTIONALLY OMITTED (Storage Yard)
R. Application of Laws and Regulations
S. Bridge Toll
T. Audit and Inspection of Records
U. Identification of Employee
V. Consultant - Independent Contractor
W. INTENTIONALLY OMITTED (Working in Trackway)
X. Substance Abuse Requirements
Y. Safety Program
Z. Contract Safety Plan
BB. DRPA No Smoking Policy
CC. Quality Control/Quality Assurance
DD. Duty of Confidentiality and Non-Disclosure
EE. Governing Law
FF. Entire Agreement
KK. No Third Party Beneficiaries
EXHIBIT A – Quotation Submission Form
EXHIBIT B – Vendor Political Contributions Policy / Political Contributions Disclosure Form
EXHIBIT C - MBE / WBE Sub-consultant & Supplier Solicitation Sheet
EXHIBIT D - MBE / WBE Sub-consultant & Supplier Commitment Sheet
A. GENERAL OVERVIEW
The DRPA is a bi-state corporate instrumentality of the State of New Jersey and the Commonwealth of Pennsylvania. The DRPA owns and operates four major toll bridge crossings of the Delaware River; the Benjamin Franklin Bridge, the Walt Whitman Bridge, the Commodore Barry Bridge, and the Betsy Ross Bridge. Each bridge facility includes office buildings, maintenance shops, garages, and other buildings and structures. In addition, the DRPA owns real property in the vicinity of the bridges.
The DRPA’s wholly-owned transit subsidiary, Port Authority Transit Corporation (“PATCO”), operates a rapid transit line providing public transport service between Philadelphia and Southern New Jersey. PATCO’s transit system includes an administrative and maintenance facility at Lindenwold, New Jersey and thirteen (13) stations along its approximately 14.2 mile route. The DRPA owns the nine (9) stations in New Jersey and leases the four (4) Philadelphia stations from the City of Philadelphia.
Combined, the DRPA and PATCO currently have a five (5) year Capital Program of approximately $755 million.
B. PURPOSE AND INTENT
The Authority seeks to engage a professional firm with the necessary experience, expertise, and qualified personnel to provide construction monitoring services (“Services”) as mentioned in the Scope of Services section below.
This RFP is intended to outline the Authority’s expectations for Services to be provided. However, this RFP does not purport to define all Services that may be needed in connection with the Project.
C. TERM OF ENGAGEMENT
The Consultant shall base its Proposal on providing Services for a thirty (30) month Construction Contract duration, with a one-(1) month Project wrap-up period. Project staffing throughout the duration of the Project should be commensurate with the Services to be performed. The Consultant shall review all documentation relevant to this Project in order to become familiar with existing condition.
It is anticipated that a Notice to Proceed will be issued to the Consultant in July, 2019. The Notice to Proceed for the Construction Contract is expected in July, 2019.
D. PRE-PROPOSAL CONFERENCE
A non-mandatory Pre-Proposal Conference will be held on Tuesday, March 12th, 2019 at 10:00 am in the West Conference Room located on the 7th Floor of One Port Center, 2 Riverside Drive, Camden, New Jersey 08101. Proposals will be accepted only from firms who received a RFP directly from the DRPA.
March 1, 2019
Non-Mandatory Pre-Bid Meeting
March 12, 2019
March 18, 2019
March 28, 2019
Anticipated Board Approval
May 15, 2019
Estimated Expiration of PA and NJ Governor’s Veto Period
June 11, 2019
Anticipated Commencement Date of Services**
July 1, 2019
* FAXED OR E-MAIL RESPONSES WILL NOT BE ACCEPTED
LATE RESPONSES WILL NOT BE CONSIDERED
** Following DRPA’s Issuance of Notice to Proceed
SCOPE OF SERVICES
Proposers must understand that the Consultant to be engaged after responding to this Request for Proposals shall be expected to perform all the work necessary to provide for the proper construction monitoring and inspection Services for the Project, Contract No. BR-22-2019.
The Consultant will provide all on-site and off-site Project inspection and observation required to certify that all materials and workmanship for this Project are completed in conformance with the Construction Contract’s requirements and industry standards. The Consultant must be capable of responding to the needs of the DRPA with personnel possessing expertise in the work specified. This expertise must exist within the firm or within the proposed project team and must be readily available to the DRPA as needed.
A. PRECONSTRUCTION PHASE
1. Review of Project Documents and Existing Conditions
The Consultant shall review and become totally familiar with the Project Plans and Specifications, including Project phasing requirements and maintenance and protection of transit traffic plans. The Consultant shall review and develop an understanding of existing Betsy Ross Bridge (“BRB”) traffic conditions, including PennDOT, NJDOT, and traffic affecting the BRB, the local streets of the Township of Pennsauken and the City of Philadelphia. The Consultant shall become thoroughly familiar with the BRB facilities, including their operational characteristics, existing transit traffic conditions and patterns, and all features of the BRB facilities that will be affected by work under this Project.
2. Project Control Methods
The Consultant shall develop Project Control Methods, including: safety assurance; safety certification process and quality control; field modifications and change orders; project cost accounting and control; and schedule review, submission and shop drawing procedures; Project record keeping procedures; monitoring Contractor’s compliance with MBE/WBE program goals; and, public communication procedures. All Project Control Methods and Procedures will be submitted for review and approval by the Authority.
3. Community, Government and Business Coordination
Work to be accomplished under Contract BR-22-2018 will have an impact on the City of Philadelphia, PA and the Township of Pennsauken, NJ and on regional businesses, commuters, and other entities responsible for the regional transportation network. The Consultant will need to develop an understanding of and sensitivity to the potential impacts of this Project. The Consultant will need to anticipate how various activities and restrictions will affect the above referenced parties and be prepared to assist the DRPA with the coordination required to mitigate any potential adverse impacts.
The Consultant shall set up and maintain a web-based “Community Billboard.” The Consultant will coordinate with the Contractor of the Project’s Construction Contract, the community and with DRPA and will update the website weekly, or as needed. In addition, the Consultant shall develop and distribute a monthly construction update and deliver it to local residents and businesses. The Consultant must utilize the services of an experienced public relations firm for the purpose of facilitating interaction with the public, businesses, organizations, and government agencies. The public relations firm shall establish a toll free number that will be answered 24 hours a day, 7 days a week throughout the duration of the Contractor’s work under its Construction Contract. The public relations firm will respond to inquiries raised by residents of the Township of Pennsauken, NJ, City of Philadelphia, PA and surrounding communities concerning the Project activities. The public relations firm shall arrange an information sessions in the City of Philadelphia, PA and the Township of Pennsauken, NJ and/or surrounding communities as directed by the DRPA to brief residents and city officials on the impact of this Project.
4. Drug testing and background testing
Drug testing, as set forth in the Safety Administration Manual, (revised through 10/27/14 or as current) and Transportation Worker Identification Credentials (TWIC), as set forth in Section U of Section VI herein, are required of all Consultant and sub-consultant personnel. The DRPA will only allow personnel who possess a TWIC and pass the drug testing to participate in the Project. (See also, Section X “Substance Abuse Requirements” in the Consulting Engineering Standard Clauses herein.
B. CONSTRUCTION PHASE
1. Project Control
The Consultant shall monitor the work of the Contractor and any subcontractors and coordinate said work in conjunction with the activities and responsibilities of the DRPA to complete the Project in accordance with the Project Plans and Specifications, budget, and schedule. The Consultant shall establish a professional on-site organization and home office support staff, as required, in order to coordinate and monitor the Project, which organization and staff shall be responsible to the DRPA for the ongoing performance of the Project.
The Consultant shall schedule and conduct weekly progress and go/no-go meetings with the Contractor and with DRPA personnel in order to discuss procedures, progress, problems, and scheduling. The Consultant will be responsible for recording and distributing the Minutes of all meetings.
The Consultant shall serve as liaison between the Contractor and the DRPA; this includes daily coordination with Betsy Ross Bridge staff regarding scheduled closures, staging operations, material deliveries, etc.
The Consultant will also provide coordination between Contractor’s work under this Project and any other work being performed on the Betsy Ross Bridge (whether the latter is being done by DRPA in-house personnel or by other contractors under a separate contract and including other consultants.)
The Contractor will be required to prepare and maintain a schedule to control progress of the work (“the Project Schedule.”) The Consultant will participate with the Contractor in developing and maintaining the Project Schedule. The Consultant will ensure that the Contractor updates the Project Schedule on a bi-weekly basis, as stated in the Contract Documents. The Consultant shall prepare a formal, written monthly report to the DRPA regarding changes to the Contractor’s schedule, variances between actual work and progress schedule, and critical milestones to be accomplished during the month. The Consultant shall determine the adequacy of the Contractor’s personnel and equipment and the availability of materials and supplies to meet the Plans, Specifications, and schedule. The Consultant shall continually review the Contractor’s Staging Plan and Safety Program, and make recommendations as necessary.
2. Cost Control
The Consultant shall develop and implement a Project Cost Control System by which the Contractor’s bid quantities can be monitored and updated. The Cost Control System will identify, by pay item: the original quantity, unit cost, and total item cost; quantities completed to date; quantities remaining to be completed to finish the Contractor’s work; and, Change Orders (approved and pending.) The Cost Control System shall generate an updated Monthly Project Cost Report in conjunction with the processing of the Contractor’s approved application for payment. In addition to the Monthly Project Cost Report, the Consultant shall provide to the DRPA a projection of cash flows for the duration of the Project and a supplemental written report describing Project cost performance and identifying any potential problems or variances from earlier projections. The Consultant shall also maintain certified payrolls from the Contractor and any subcontractors and perform spot monitoring of the work force to ensure that correct prevailing wages are being paid by the Contractor and any subcontractors. The Consultant will review and analyze any construction claims arising out of the Contractor’s work and will make recommendations for settlement.
3. Construction Staging and Phasing
The Contractor is responsible for phasing of construction in a manner that will minimize the impact to traffic on the Betsy Ross Bridge, US Route 130, US Route 90, I-95 and local streets in the City of Philadelphia, PA and the Township of Pennsauken, NJ.
The Contractor is responsible for providing, installing, and maintaining all traffic control devices in accordance with the Plans and Specifications. The Consultant will review the Maintenance and Protection of Traffic (MPT) plans and will also be responsible for observing traffic flow through the work zone during construction. Based upon its field observations, the Consultant will suggest changes/alterations to the Traffic Control Pattern, as necessary, in order to improve traffic flow and/or safety.
Hours of work will be provided for in the Project Labor Agreement.
Contractor will be performing work on and under the Betsy Ross Bridge. Consultant will make sure that the Contractor is maintaining the required coordination and communication with respective state and local transportation agencies.
4. Change Orders
The Consultant shall develop and implement a system for the preparation, review, processing, and monitoring of Change Orders. The Consultant shall recommend necessary or desirable changes to the DRPA. The Consultant shall review and submit recommendations to the DRPA in connection with requests for changes and assist in negotiating Change Orders. All Change Orders must be authorized by the DRPA before the Contractor can execute the work identified in the Change Order.
5. Progress Payments
The Consultant shall develop and implement a procedure for the review, processing, payment and recording of applications by the Contractor for progress and final payments. The Consultant shall ensure that signed partial and final releases, waivers of liens and any additional documentation to be executed by the Contractor are executed as necessary for payment, and that any necessary Certificates of Insurance have been provided by all Contractors and subcontractors.
6. Shop Drawings and Submittals
The Contractor’s shop drawings and working drawings for this Project will be reviewed and approved by the Consultant. Transmission and tracking of shop drawings will be the responsibility of the Consultant. The Consultant shall, therefore, establish and implement coordination and tracking procedures for expediting the review, processing and approval of shop drawings and submittals.
7. Inspection and Progress Reports
The Consultant shall inspect and monitor all aspects of the Contractor’s and sub-contractors’ work performed under Contract No. BR-22-2018 to ensure that all work, material, procedures, and methods are in compliance with the Project Plans and Specifications, Contract Documents, Applicable Standards and Codes, Laws and Regulations, and in accordance with safety and operational requirements.
The Consultant will review the Contractor’s vertical and horizontal control for establishing construction layouts and will review the Contractor’s layout of critical items.
The Contractor will have the primary responsibility for testing materials, per the Contract Documents. The Contractor will be required to retain and pay for the services of independent testing agencies for the testing of all materials. The Consultant shall observe all on-site and off-site testing of materials and is responsible for determining the extent of this effort, as indicated in the Contract Documents. The Consultant will also be responsible for compiling and maintaining the results of all tests performed in connection with the work on this Project. All test reports will be reviewed by the Consultant for compliance with the design and Specifications. The Consultant will submit the reports to the DRPA with its analysis of the results.
The purpose of these periodic inspections is to observe and document the adequacy of the Contractor’s shop facilities. The frequency and duration of these periodic inspections shall be determined by the Consultant.
The Consultant shall prepare a monthly progress report for the Project, including information on the Contractor’s work and progress and percentages of completion. The Consultant shall keep on-site a daily log of the Contractor’s activities and the progress of the Project, which log shall be available to the DRPA upon request.
8. Project Records
The Consultant shall maintain at the work site, on a current basis, a record of all contracts, drawings, shop drawings, insurance documents, all applicable codes, regulations, and technical standards and specifications, and other construction related documents The Consultant shall also maintain a complete, concise set of daily project records, which is a compilation of the reports of all Project personnel and which describes, in detail, all work performed that day, the conditions under which it was performed, and all information relevant to the work. This daily report shall include by reference, all tests that were conducted of the Contractor’s work and the results of those tests. The daily project report needs to be tied to the Project CPM schedule and needs to be in sufficient detail and of sufficient quality and accuracy to form the basis of DRPA’s position regarding any Contractor’s time or money claims.
The Consultant shall ensure that the Contractor maintains a current set of record drawings and specifications. These record drawings and specifications will be used to prepare a reproducible set of drawings showing all as-built conditions at the end of the work.
The Consultant shall ensure that the Contractor maintains on-site copies of certified payrolls. The Consultant shall also ensure that current wage determinations and the Davis-Bacon Poster (WH-1321) and/or other relevant posters are posted at all times by the Contractor at the work site in a prominent and accessible place where they can be easily seen by workers.
The Consultant is responsible for preparing all correspondence and Project coordination necessary to successfully complete its work, including records of telephone conversations, meeting minutes, field notes, project submissions, coordination with outside agencies, owner and utilities, etc.
9. Document Interpretation
The Consultant shall expedite and assist in the clarification of Contract Documents and shall advise the DRPA concerning resolution of issues.
The Consultant shall field questions relative to types and functioning of equipment to be utilized in construction activities.
The Consultant shall attend meetings, as required, to provide technical input relative to the Final Design Plans.
10. Substantial Completion
The Consultant shall determine Substantial Completion of the Contractor’s work, or designated portions of the work, and shall prepare for the DRPA a list of incomplete items and a schedule for their completion.
11. Final Completion and Certification
The Consultant shall determine Final Completion and provide written notice to the DRPA that all punch list items have been completed and that the Contractor’s work is ready for Final Acceptance. The Consultant shall certify to the DRPA that all work has been completed in accordance with the Contract Documents.
C. POST-CONSTRUCTION PHASE
1. Final Project Records
At the end of the Contractor’s work, the Consultant shall neatly package all Project records and deliver them to the DRPA. The records will be indexed for ease of retrieval.
2. As-Built Drawings
Upon completion of all work, the Consultant shall ensure that the Contractor maintains and delivers a set of reproducible, as-built drawings and also in electronic format (AutoCAD 2016 or latest version), from the working documents that were maintained throughout the Project.
A. GENERAL INFORMATION
1. Examination by Proposers
Proposers must examine all documents provided by the Authority in connection with this RFP, as referenced in the Scope of Services, and make their own estimates in connection with provision of the Services. Failure by the Proposer to get acquainted with the available information will not relieve the Proposer from responsibility for estimating properly the difficulty or cost of successfully performing the Services. The DRPA assumes no responsibility for any conclusions or interpretations made by the Proposer on the basis of the information made available by the DRPA.
2. Proprietary Information
All Proposals, plus supporting and/or subsequent materials, will become the property of the DRPA and will not be returned.
All portions of a proposal, and the RFP, may be considered as a part of any awarded Construction Monitoring Contract and will be incorporated therein by reference.
All restrictions on the use of data contained within a proposal and all confidential information must be clearly designated as such within the proposal. Proprietary information submitted in a Proposal or response to the RFP, will be handled in accordance with the DRPA’s Right-to-Know/Open Records Policy.
To the extent permitted by law, it is the intention of the DRPA to withhold the contents of the proposals from public view until such time as the DRPA determines, in its sole discretion, that competitive or bargaining reasons no longer require non-disclosure. At that time, all Proposals will be available for review in accordance with the DRPA’s Right-to-Know/Open Records Policy.
3. Withdrawal of Proposals
A Proposal, after having been submitted, may be withdrawn by the Proposer prior to the deadline set for proposal submission upon the presentation of a written request for such withdrawal to Amy Ash, Manager of Contract Administration, Delaware River Port Authority, One Port Center, 2 Riverside Drive, P.O. Box 1949, Camden, New Jersey, 08101-1949. No withdrawal of Proposals will be allowed after the submission deadline, even though Proposals may not have yet been opened.
4. Right of the DRPA to Amend the RFP
An amendment to the RFP may become necessary in order to make changes in requirements, delivery schedules, opening dates, and the like, or to correct defective or ambiguous information. When such a change becomes necessary, it will be accomplished by issuance of an Addendum to the Solicitation documents. Such an Addendum will be sent to each Proposer to whom the RFP has been furnished. The Addendum will be issued in a reasonable time before the scheduled receipt of Proposals in order to allow Proposers sufficient time to consider the Addendum in their Proposals. The Addendum will clearly state the changes made and whether or not the Proposal Due Date is changed. The Addendum will include instructions to the Proposers for acknowledging receipt of the Addendum and information concerning the effect of failure to acknowledge or return the Addendum.
5. Right of the DRPA to Reject Proposals
The DRPA reserves the right to reject any or all Proposals in its sole discretion. The DRPA also reserves the right to waive any informality or error in the Proposals received, to award the Agreement only to a Proposer experienced in this class of work whose proposal is deemed by the DRPA to be most advantageous to the public’s interest and to negotiate with any or all Proposers who submit Proposals in response to this RFP. In addition, the DRPA may at any time revoke this RFP in its sole discretion and without assuming any liability in connection with its issuance and/or revocation.
The provisions of the RFP are made for the benefit of the DRPA and no right shall be deemed to accrue to any person making a proposal by reason of the submission of any proposal, or by the waiver or non-enforcement of any provisions or requirements of the RFP or by reason of any term or terms hereof.
Proposals which are incomplete, conditional, or wherein proposal prices for the several items of the Work are unbalanced may cause the DRPA to reject the proposal. This provision is not, however, in any way to limit or detract from the generality of the above reservation of rights.
6. Protest Procedures
a. Who May File the Protest
A Proposer or prospective Proposer who is aggrieved in connection with the solicitation or award of a contract may file a protest. Protests relating to cancellation of all bids of Proposals are not permitted.
b. Time for Filing
(1) A protest by a prospective Proposer must be filed before the time set for Proposal Opening and/or the Proposal Due Date.
(2) If a protest is filed by a Proposer, the protest must also be filed within SEVEN (7) CALENDAR DAYS after the protesting Proposer knew or should have known of the facts giving rise to the protest. IN NO EVENT, HOWEVER, MAY A PROTEST BE FILED LATER THAN SEVEN (7) DAYS AFTER THE DATE THE CONTRACT IS AWARDED. The Contract Award Date is defined as the expiration of the Governor’s veto period after award of the Contract by the DRPA’s Board of Commissioners.
(3) Untimely protests shall not be accepted and shall be disregarded.
c. Form of Protest
(1) A protest must be in writing and filed with the DRPA’s General Counsel.
(2) A protest must state all grounds upon which the protesting party asserts that the solicitation or award is improper, as well as the remedy sought by the protesting party. Issues not raised by the protesting party within the Time for Filing are deemed waived by the protesting party.
(3) The protesting party shall submit with the protest any documents or information deemed relevant by the protesting party.
Upon receipt of the protest, the DRPA’s General Counsel will provide copies to the DRPA’s Chief Executive Officer and Chief Engineer. The Chief Engineer shall, within five (5) business days of the after notification from the General Counsel receipt of the timely written protest, conduct an investigation into the allegations and report the findings to the CEO and General Counsel. The DRPA is not required to conduct a hearing as part of its investigation, and the absence of a hearing shall not be a violation of the protesting party’s due process rights.
Following a review of the Chief Engineer’s report, and any other pertinent information, within fifteen (15) business days after receipt of the timely written protest, the General Counsel shall advise the protesting party of the DRPA’s recommended action. The response shall be in writing and state the reasons for the decision.
(1) In the event that the protesting party is not satisfied with the DRPA’s recommendations, the protesting party may, within ten (10) business days of the date of the Authority’s response, file with the General Counsel a written appeal, setting forth the reasons for disagreement with the Authority’s response and, if desired, requesting a personal appearance before the appropriate Committee.
(2) If a personal appearance is requested, the protesting party shall appear at the next advertised, appropriate public Committee meeting, unless otherwise directed by the Authority. These meetings are open to the public and provide for public comment. The appropriate Committee shall not be required to conduct a hearing as part of its review, and the absence of a hearing shall not be a violation of the protesting party’s due process rights.
g. Review and Decision
(1) Within sixty (60) days after receipt of the timely written protest and appeal, the appropriate Committee, after consideration of the allegations, facts and any materials provided by the protesting party and Authority staff, shall make a decision to rebid the Contract or take such other action as may, in the opinion of the appropriate Committee, be appropriate, including recommending to the Board the award of the Contract.
(2) The General Counsel shall advise the protesting party in writing of the Committee’s decision and, if applicable, the date on which the Contract award will be considered by the Board of Commissioners.
(3) The action of the appropriate Committee or, if recommended for Board approval, the non-vetoed award of the contract by the Board of Commissioners, shall constitute an exhaustion of the remedies available to a Proposer at the Authority level.
B. TECHNICAL PROPOSAL REQUIREMENTS
To achieve a uniform review process and obtain the maximum degree of comparability, it is required that all Proposals follow a basic format. The Proposer is expected to provide Services as outlined in this RFP and prepare its response to fully address its ability to satisfy these components. Clarity and conciseness are essential and will be considered in assessing the Proposer’s capability.
Proposals will be limited to no more than ten (10) pages, excluding personnel resumes/experience profiles, SF 330, OSHA 300 and 300A and Experience Modification Factors, current work capacity, proposed schedule, solicitation and commitment forms, Political Contribution disclosure forms and a copy of this RFP. All sheets in the Proposal must be 8 ½ x 11. No fold-outs will be permitted.
The Technical Proposals are required to follow the format set forth below:
1. General Requirements
The purpose of the Technical Proposal is to demonstrate the qualifications, competence and capacity of the Proposers seeking to perform Services for the DRPA in conformity with the requirements of this RFP. The Technical Proposal should demonstrate the qualifications of the Proposer and of its particular staff to be assigned to this engagement.
There should be no dollar units or total costs included in the Technical Proposal document.
2. Cover Letter
The signed cover letter should be on company letterhead clearly stating the name of the Proposer, business address, telephone numbers, and e-mail address. The following information should also be provided:
a. Introduce the proposing firm and summarize its qualifications.
b. Name(s) of authorized principals with authority to negotiate and contractually bind the firm.
c. A statement that binds the firm to the proposed Scope of Services and Cost Proposal for the term of the Contract.
d. Confirm acceptance of the Standard DRPA Contract Clauses (Section VI herein), including the Insurance Requirements (Section VI.A).
e. Indicate whether there are any conflicts of interest that would limit the firm’s ability to provide the requested services.
3. Scope of Services
A demonstration of the Proposer’s understanding of the requested Scope of Services is required as part of the proposal. The response should outline how the Proposer plans to accomplish the required Services, any information or assistance that it expects from the DRPA to complete the requested Services, and other services or specialties that may distinguish the abilities of the Proposer.
4. Proposer’s Qualifications and Experience - The following information should be included in the Proposal:
a. A brief history of the proposing firm’s experience related specifically to construction monitoring and inspection projects for long span bridge painting and construction projects. The proposed Consultant team must demonstrate extensive experience with all work included in this proposal.
b. A brief description of the education, training, and experience of proposed office and field personnel. Personnel assigned to the Project must meet the following requirements:
i. Project Manager: the Project Manager shall be a Professional Engineer licensed in the State of New Jersey and/or the Commonwealth of Pennsylvania and shall have ten (10) years’ experience managing bridge painting/construction contracts. Project Manager shall demonstrate thorough knowledge of structural engineering principles related to containment/platform construction, platform loading (dead load, live load, and wind load), rigging and knowledge of OSHA regulations and other related work. The Project Manager will be required to conduct periodic inspections of containment platform system and associated rigging.
ii. Resident Engineer: The Resident Engineer must have a minimum of seven (7) years’ experience performing inspection services on structural steel rehabilitation for bridges including painting and shall be a professional engineer in the State of New Jersey and/or the Commonwealth of Pennsylvania. The Proposer must certify that the Resident Engineer will be assigned solely to this Project and that he/she will be available to the Project on the date of the Notice to Proceed. It is the intent of the DRPA that this Resident Engineer serve in this capacity throughout the duration of the Project.
It is recognized that Resident Engineer is a challenging position requiring an individual with many diverse skills and ability.
iii. Coating Inspector: The Coating Inspector shall be a NACE certified inspector with a SSPC C-3 Competent Person Designation and have a minimum of five (5) years’ construction inspection experience related to the repainting of major bridges involving containment and disposal of lead-based paints, surface preparation and coating applications. He/she shall demonstrate familiarity with OSHA regulations. The Coating Inspector will be assigned solely to this Project and he/she will be available to the Project on the date of the Notice to Proceed.
iv. Structural Inspector: The Structural Inspector shall be a graduate engineer and/or NICET certified and have five (5) years’ experience in structural rehabilitation and steel construction.
v. Personnel performing review of containment design (structural or mechanical) or any methods or procedures requiring engineering calculations and/or other analysis, including Maintenance and Protection of Traffic Plans, shall be a professional engineer licensed in the State of New Jersey and/or the Commonwealth of Pennsylvania.
vi. The Consultant firm shall have experienced senior coating consultants and industrial hygienist staff to review Contractor’s submissions and support the field activities, including conducting periodic field inspections consistent with their responsibilities to manage the Project.
vii. It is anticipated that the field staff will include the personnel as listed herein. This staffing assumes there will be some work conducted by the Contractor using multiple shifts and/or weekend work. Staffing by the Consultant during normal or peak construction periods shall be as follows:
1 Project Manager - (Part-time 8 hrs/week)
1 Resident Engineer
2 Coating Inspectors
1 Structural Inspector
1 Office Engineer
The Consultant shall assume reduced staffing levels as appropriate for work performed during winter months and off-peak construction periods.
Overall Project staffing provided by the Consultant shall be commensurate with the Scope and Schedule of Work performed. The Consultant’s proposal shall clearly state how this Project staffing requirement will be met. DRPA will review and approve staffing levels based on the Contractor’s Project Schedule.
c. State whether the proposed Project personnel are full-time employees of your firm, or if they will be hired specifically for this Project, or work on a retainer or part-time basis.
d. If the Consultant intends to use sub-consultants for any portion of your work, it must indicate this in its proposal. Sub-consultants must demonstrate the required experience and expertise related to the work they intend to perform. Meaningful use of MBE/WBE services will receive strong consideration in the evaluation of all Proposals.
e. Any other information that the Proposer deems relevant and which will assist DRPA in evaluating the Proposal.
f. Current copy of Standard Form (“SF”) 330 (properly filled out) for the proposing firm and for any sub-consultant(s) it intends to use. Include a Profile Code Identification Sheet with the SF 330.
g. Comprehensive organizational chart, including all sub-consultants, showing the project management hierarchy for this Project.
h. Brief descriptions of education and experience of no more than ten (10) key personnel (including sub-consultants) who will be assigned to work on this Project. Resumes shall provide a brief description of the projects on which the employee has gained his/her experience, but the focus should be on the specific duties of the individual.
i. List of projects on which the proposing firm and any proposed sub-consultants have worked that are similar in size and character to this Project. Provide relevant information on these projects and a contact person for each project.
j. List of the major projects on which the proposing firm and proposed sub-consultants are currently working and state at what percent of capacity is the firm’s current workload.
k. OSHA 300 and 300A Reports and Experience Modification Factors (State of New Jersey and Commonwealth of Pennsylvania), for the most recent three (3) years excluding current calendar year, for proposing firm and any sub-consultants it intends to use.
5. A list of the Proposer’s (and proposed sub-consultants’) official key personnel who will be in charge of each phase of the work shall be included in the Proposal. In this connection, a Certification shall be provided by the Proposer stating that the personnel included in the aforementioned list actually are employed by the Proposer and that they will be made available and assigned to the construction monitoring work.
6. Sub-consultants’ Proposals will be combined with the Proposing Consultant’s Proposal into one overall Proposal. Responsibility for various work items must be clearly spelled out....
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