Request for Proposals -- Property Management

Agency: Delaware River Port Authority
State: Delaware
Level of Government: State & Local
Category:
  • V - Transportation, Travel and Relocation Services
Opps ID: NBD15499986682119955
Posted Date: Feb 12, 2019
Due Date: Mar 21, 2019
Source: Members Only
Upcoming Purchases & Bid Solicitations Upcoming Purchases and Bid Solicitations Request for Proposals -- Property Management

This RFP is being issued by the DRPA to invite qualified and experienced professional facility management firms (¡°Proposer¡± or ¡°Consultant¡±) to submit proposals to provide PROPERTY MANAGEMENT SERVICES in connection with its procurement process.

  • Pre-Proposal Meeting: Monday, March 4, 2019 at 1:30 PM
  • Questions Due: Thursday, March 7, 2019 at 2:00 PM
  • Proposals Due: Thursday, March 21, 2019 at 2:00 PM

Interested parties may click the link(s) below:

Attachment Preview

REQUEST FOR PROPOSALS
PROPERTY MANAGEMENT SERVICES
FEBRUARY 11, 2019
Mandatory Pre-Proposal Meeting and Site Visit
Monday, March 4, 2019 at 1:30 pm EST
Questions Due
Thursday, March 7, 2019 at 2:00 pm EST
Proposals Due
Thursday, March 21, 2019 at 2:00 pm EST
Delaware River Port Authority
One Port Center
2 Riverside Drive
Camden, NJ 08103
Attention: Karen L. Cyphers
Phone: 856-968-2087
klcyphers@drpa.org
REQUEST FOR PROPOSALS
PROPERTY MANAGEMENT SERVICES
DISCLAIMER
The contents and information provided in this Request for Proposals (“RFP”) are meant to
provide general information to interested parties. The successful Proposer(s) chosen by the
Delaware River Port Authority (“DRPA” or “Authority”) will be required to execute a
contract (“the Agreement”) with the DRPA that will govern the rights, duties, and
obligations between the DRPA and the successful Proposer(s). ACCORDINGLY, THE
TERMS SET FORTH WITHIN THIS RFP DO NOT CONSTITUTE ANY CONTRACT
BETWEEN THE DRPA AND THE SUCCESSFUL PROPOSER(S). MOREOVER, THE
DRPA ACCEPTS NO RESPONSIBILITY FOR ANY OMISSIONS OR DELETIONS
RELATING TO THIS RFP.
SOLICITATION LETTER
This RFP is being issued by the DRPA to invite qualified and experienced professional facility
management firms (“Proposer” or “Consultant”) to submit proposals to provide PROPERTY
MANAGEMENT SERVICES in connection with its procurement process.
QUESTIONS
Any questions regarding this RFP must be sent electronically to Karen L. Cyphers, Contract
Administrator, at klcyphers@drpa.org AND Amy Ash, Manager of Contract Administration, at
alash@drpa.org. Please put PROPERTY MANAGEMENTin the subject line of your email.
The deadline for submission of questions is 2:00 pm EST, Thursday, March 7, 2019. Questions
submitted after this date will not be answered. Questions presented by any Proposer, and the
DRPA’s answers to such questions, will be shared with all Proposers who are being considered.
The DRPA will not be bound by any formal explanation, clarification, or interpretation, oral or
written, by whomever made, that is not incorporated into the Addenda duly issued by the DRPA.
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SINGLE POINT OF CONTACT
The DRPA has established a single point of contact for this procurement. From the issue date of
this RFP and until full execution of the Contract Agreement, the Sole Point of Contact shall be the
Contract Administrator whose name and contact information appears below. Please refer all
inquiries to this Contracting Officer.
Any violation of this condition may be cause for the DRPA to reject the offending Proposal or
rescind the contract award. Proposers agree not to distribute any part of their proposals beyond
the Contracts Department. A proposer that shares information contained in its proposal with other
DRPA personnel and/or with a competing proposer may be disqualified and its proposal may be
rejected.
The single point of contact for this project is:
Karen Cyphers, Contract Administrator
klcyphers@drpa.org
856-968-2087
NON-DISCRIMINATION
The DRPA is firmly committed to providing full and equal business opportunities to all persons
regardless of race, color, religion, gender, national origin, age or non-job related disability. In that
regard, the DRPA will affirmatively assure that minority and female-owned business enterprises
are afforded equal opportunities to submit proposals for consideration for all purchases and
contracts issued in connection with this project. Prospective Proposers should understand that the
participation of certified MBEs and WBEs is a matter of great interest in the evaluation of all
proposals.
THE AUTHORITY WILL NOT HONOR ANY ATTEMPT BY A PROPOSER TO
DESIGNATE ITS ENTIRE RESPONSE AS PROPRIETARY AND/OR TO CLAIM
COPYRIGHT PROTECTION FOR ITS ENTIRE RESPONSE. SEE SECTION IV
REGARDING RESTRICTIONS ON USE OF DATA.
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TABLE OF CONTENTS
I.
INTRODUCTION
A. General Overview
B. Purpose and Intent
C. Term of Engagement
D. Pre-Proposal Conference
II. TIME REQUIREMENTS
III. SCOPE OF SERVICES
IV. PROPOSAL REQUIREMENTS
A. General Information
B. Technical Proposal Requirements
C. Cost Proposal Requirements
D. Submission of Proposals
V. SELECTION PROCESS
A. Evaluation Criteria
B. Selection Process
C. Approval and Award
D. Execution of Agreement
VI. STANDARD CONTRACT CLAUSES
A. Insurance Requirements
B. Indemnification
C. Termination and Modification
D. Work Products
E. Duty of Confidentiality and Non-Disclosure
F. Non-Discrimination Provisions
G. Subcontracting or Subletting
H. Application of Laws and Regulations
I.
Audit and Inspection of Records
J.
Consultant - Independent Contractor
K. Governing Law
L. Entire Agreement
M. Waiver
N. Captions
O. Severability
P. No Third Party Beneficiaries
Q. Intellectual Property
R. Assignment
S. Conflict of Interest
T. Notices
U. Joint Ventures
V. Bank Accounts
W. Office Space and Storage
EXHIBIT A - Quotation Submission Form
EXHIBIT B - Vendor Political Contributions Policy / Political Contributions Disclosure Form
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SECTION I
INTRODUCTION
A. GENERAL OVERVIEW
The DRPA is a bi-state corporate instrumentality of the State of New Jersey and the
Commonwealth of Pennsylvania. The DRPA owns and operates four major toll bridge
crossings of the Delaware River; the Benjamin Franklin Bridge, the Walt Whitman Bridge,
the Commodore Barry Bridge, and the Betsy Ross Bridge. Each bridge facility includes
office buildings, maintenance shops, garages, and other buildings and structures. In
addition, the DRPA owns real property in the vicinity of the bridges.
The Authority’s wholly-owned transit subsidiary, Port Authority Transit Corporation
(“PATCO”) operates a rapid transit line providing public transport service between
Philadelphia and Southern New Jersey. PATCO’s transit system includes an
administrative and maintenance facility at Lindenwold and thirteen (13) stations along the
approximately 14.2 mile route. The DRPA owns the nine (9) stations in New Jersey and
leases the four (4) Philadelphia stations from the City of Philadelphia.
Combined, the DRPA and PATCO currently have a five (5) year capital program of
approximately $755 million.
Additional information regarding the DRPA and its operations can be obtained by
reviewing annual reports available on the DRPA’s website at www.drpa.org, “About
DRPA, Annual Reports.” (Note: Annual Reports for the years 2001 through 2015 have
been posted to the DRPA’s website.)
B. PURPOSE AND INTENT
It is the intention of the Authority to engage a qualified, professional, facility management
firm with the experience necessary to provide Property Management Services for the
Authority’s Headquarters Facility located at One Port Center, 2 Riverside Drive, Camden,
NJ 08103 (“the Property”).
This RFP is intended to outline the Authority’s expectations for services to be provided.
However, this RFP does not purport to define all services that may be needed in connection
with the Project.
C. TERM OF ENGAGEMENT
The initial term of the Agreement shall be for three (3) years, with two (2) one (1) year
options, exercisable at the DRPA’s sole discretion, from the date of the Notice to Proceed
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