HVAC MAINTENANCE AND REPAIR FOR DC WATER'S FACILITIES

Agency: District of Columbia Water and Sewer Authority
State: District of Columbia
Level of Government: State & Local
Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
Opps ID: NBD15524667881961673
Posted Date: Jan 7, 2019
Due Date: Feb 8, 2019
Solicitation No: 19-PR-DFS-01
Source: Members Only
Solicitation Number: 19-PR-DFS-01
Solicitation Title: HVAC MAINTENANCE AND REPAIR FOR DC WATER'S FACILITIES
Solicitation Description:

The District of Columbia Water and Sewer Authority (DC Water) is soliciting offers for Request for Proposals (RFP) Number: 19-PR-DFS-01, HVAC Services for Facilities Department. This is an Open Market Procurement with Preference Points for Certified Local and Small Business Enterprises. The RFP will be available on Monday, January 7th, 2019. Firms may download a copy from website www.dcwater.com or request a copy from Paula Martinez, at pmartinez@dcwater.com or 202-787-2023. The date for receipt of electronic offers is February 8th, 2019, 2:00 P.M. Local Time.

Solicitation Type: Request for Proposal (RFP)
Commodity Codes: 967--02 - Air Conditioning, Heating, and Ventilating Equipment (HVAC) Manufacturing Services
910--36 - Heating, Air Conditioning, and Ventilation Maintenance and Repair Services
914--50 - Heating, Ventilating and Air Conditioning (HVAC)
992--47 - HVAC System Testing, Balancing and/or Troubleshooting Services
Procurement Type:
  • Open Market with Preference Points for Certified Local and Small Business Enterprises
Contract Type: Fixed Price
Release date of Solicitation: January 06, 2019
Close Date/Time or IFB Bid Opening Date/Time: February 08, 2019 2:00 PM
Procurement Contact: Paula Martinez (Sr. Sourcing Specialist, Procuremen)
Technical Contact: Paula Martinez (Sr. Sourcing Specialist, Procuremen)
Email Questions To: Paula Martinez (Sr. Sourcing Specialist, Procuremen)
Last Date for Questions: January 15, 2019 5:00 PM
RFQ or Bid Document Information
RFQ or Bid Document Fee:

- not specified -

Documents located at:

- not specified -

Estimated Project Cost:

- not specified -

Pre-Bid / Pre-Proposal Conference
Conference Date/Time

- not specified -

Conference Address

- not specified -

Conference Description

- not specified -


RFQ Document - You will need the Adobe Acrobat Reader to view the PDF file below. (get Adobe Reader)
Solicitation Documents
RFP- Instructions
Attachment A
Attachment B
Bry Air WO Report
Dry Polymer ACCU and UAD
HVAC EQP. LIST
VFB IOM
VFB Manual Drawings
DC Water Documents Attachment C - General Provisions
Attachment E - Reps and Certs
Attachment F - Vendor Info
Attachment F - W9
Attachment G - Local Business Enterprise Program
Attachment H - EEO Packet and Affirmative Action Plan
Attachment L - Mid-Atlantic Purchasing Team Rider Clause

Attachment Preview

Test Title

DISTRICT OF COLUMBIA WATER AND SEWER AUTHORITY (DC Water)

REQUEST FOR PROPOSAL No. 19-PR-DFS-01

RFP Number

19-PR-DFS-01

Response Due Date and Time

February 08, 2019, 5:00 pm

Date Issued

1/6/2019

Description

HVAC EQUIPMENT MAINTENANCE

NAISC codes

Industrial HVAC maintenance and repair

967-02-00; 220-14-00; 910-36-44; 914-50-00; 910-36-34; 992-47-00; 910-17-00; 941-55-00; 031-25-41

DC Water Point of Contact (POC):

Submission Instruction:

Name: Paula Martinez

Title: Senior Sourcing Specialist

Tel: 202-787-2023

Email Address: pmartinez@dcwater.com

Submit your response only by Email to DC Water POC. Do not submit printed hard copies.

Timeline (Estimated)*

RFP Published/Advertised

01/06/2019

Deadline to Submit Questions

01/15/2018

Response Due

02/08/2019

RFP Evaluation & Award*

02/28/2019

* Dates may change at DC Water’s convenience


TABLE OF CONTENTS


1. ABOUT DC WATER

In 1996, the District Government initiated the creation of the District of Columbia Water and Sewer Authority (DC Water), an independent authority of the District of Columbia providing services to the region. On April 18, 1996, following a 30-day Congressional review period, the District Council enacted DC Law 11-111, "The Water and Sewer DC Water Establishment and Department of Public Works Reorganization Act of 1996."

DC Water is governed by a Board of Directors consisting of 11 principals and 11 alternate members. The Board is composed of six District of Columbia representatives, two each from Montgomery and Prince George’s counties in Maryland, and one from Fairfax County in Virginia.

At DC Water, we care about our community. We often travel throughout our city, meeting those who live or work in Washington, D.C., so we can better understand their concerns and share our latest news on neighborhood water and sewer services.

DC Water's service area is approximately 725 square miles providing retail water and wastewater (sewer) service to the District of Columbia. Additionally, DC Water provides wholesale wastewater treatment service to Montgomery and Prince George's counties in Maryland and Fairfax and Loudoun counties in Virginia.

The Blue Plains Advanced Wastewater Treatment Plant is the largest advanced wastewater treatment plant in the world, with a capacity of 370 million gallons per day (MGD), a peak capacity of 1.076 billion gallons per day and covering 150 acres.

To distribute water and support the distribution system, the DC Water operates over 1,200 miles of pipes, five pumping stations, five reservoirs, four elevated water storage tanks, 36,000 valves and more than 9,000 public hydrants.

To collect wastewater, the DC Water operates 1,800 miles of sanitary and combined sewers, 22 flow-metering stations, nine off-site wastewater pumping stations, and 16 storm water pumping stations within the District.

At Customer Service whether you’re a new customer or you already have an account with us, DC Water appreciates the opportunity to provide you with quality and dependable water and sewer services. DC Water is committed to supplying you with useful information, whether it pertains to understanding the charges on your bill or how to check your home for leaks. Customer Service, customer care associates are available to assist customer Monday Through Friday 8:00am to 5:00pm. We also provide several technologies driven self-service options, such as automated meter reading, automated bill payment, account balance verification and high usage notifications.

For more information about DC Water, please visit www.dcwater.com.

2. PURPOSE OF THIS RFP

The purpose of this RFP is to enter in an agreement with a contractor to maintain, repair and rehab Heating, Ventilation, and Air-Conditioning (HVAC) equipment at DC Water’s buildings and facilities. Potential contractors will have experience in maintaining, troubleshooting large and small industrial and commercial HVAC systems.

Responding contractors must strictly adhere to the RFP timeline, the scope of work in attachment A and all other attachments in this RFP.

3. DEFINITIONS

• COTR: is designated as DC Water’s Contracting Officer Technical Representative.

• Contract: A definitive agreement that will be executed by DC Water and the vendor for the performance of the work requested in this RFP.

• DC Water: District of Columbia Water and Sewer Authority.

• Must/Shall: Indicates a mandatory requirement for this RFP. A response that fails to meet a mandatory requirement will be deemed non-responsive and may not be considered for award.

• Vendor: Any person, firm, corporation, organization, agency, or a duly authorized representative that may submit a response for the work described in this RFP.

• Request for Proposal (“RFP” or “RFP Document”): Shall mean all the contents provided in the RFP document, all attachments provided, future addendums or amendments.

• Should: Indicates something that is recommended but not mandatory. Failure to do what "should" be done will not result in rejection of vendor response but may receive lower consideration as determined solely by DC Water.

• Scope of Work (SOW): An executable document that describe details of service to be performed by vendor. SOW is required for all services and will become a part of the contract. (Refer to Attachment A)

• Subcontractor: Any person or corporation other than vendor supplying services or materials for work described in this RFP.

• Successful vendor: Vendor to whom DC Water awards a Contract.

CONTENTS OF RFP DOCUMENT

In general, RFP document contains following contents:

Main RFP Document

Cover Page: Contains important RFP information such as RFP # and name, due date, DC Water POC for this RFP, submission, and timeline.

General Proposal Instructions, Terms and Conditions: This section contains general instructions on how to submit a proposal, and terms and conditions of RFP that each vendor must agree to be considered for the opportunity.

Attachment A

This attachment contains DC Water’s Scope of Work and Service requirements that must be addressed in vendor’s proposal.

Attachment B

This attachment contains a list of all sites included in this RFP. As well as information that is required to be completed by each bidding company. (excel file)

Attachment C

General Provisions: contains standard contract terms and conditions that will be executed upon award

Attachment D

Special Provisions: If provided, this document contains additional contract terms and conditions that are applicable.

Attachment E *

Certifications and Representations, Acknowledgements, and Affidavits

Attachment F *

Vendor Information

Attachment G *

Local Small Business Enterprise Program

Attachment H *

EEO Packet/Affirmative Action Plan

Attachment I *

DC Water Works Program

Attachment J

Prevailing Wages

Attachment K

Not Used

Attachment L *

Mid-Atlantic Purchasing Team Rider Clause

Attachment M

Safety Provisions

*Requires Vendor to sign and return forms/documents with the proposal

4. GENERAL PROPOSAL INSTRUCTIONS, TERMS AND CONDITIONS

DC Water Point of Contact (POC) and Communication:

• All inquiries or communications regarding procurement, general questions, clarifications, or any aspect of this RFP must be directed via email to the DC Water POC identified on the Cover page of this RFP.

• No calls or correspondence or contacts shall be made to anyone other than the DC Water POC about this RFP. Any violation of this communication policy, regardless of severity, may result in the immediate elimination from consideration at the sole discretion of DC Water.

Response Submission Method:

Electronic Submission:

• Unless specified on the Cover page requesting a paper proposal to be delivered or mailed, all proposal submission must be emailed to Paula.Martinez@dcwater.com (unless other methods are provided).

• Vendor must save each proposal document using the following naming convention:

o Your company name RFP #_Document name-mmddyy

o (Example: Apple_RFP18-PR-FMS-11_Pricing Proposal-011318.xlsx)

• If DC Water is unable to locate any part of your proposal because you used a different or unclear naming convention, then your proposal may be considered unresponsive and may be eliminated from the consideration.

• Email and any digital media must not contain files unrelated to this RFP and must be free from virus or other malware for it to be accepted.

Intent to Response

• If vendor is interested in submitting a proposal, vendor is strongly encouraged (but not required) to send a notice via email to DC Water POC by the Intent to Response Due date to confirm vendor’s intention with the following information so vendor can receive timely notices/updates by DC Water POC:

Vendor’s Main Point of Contact throughout the RFP process (name, title, telephone, email)

Questions and Answers

• Questions or comments regarding the meaning or interpretation of specifications and other proposal documents in this RFP must be submitted via email to DC Water POC by the “Deadline to Submit Questions” as stated in the RFP Cover page.

• Only written questions will be accepted.

• Vendor questions and DC Water responses will be made available to all RFP recipients.

• Oral communications between DC Water and vendor regarding the interpretation or meaning of any aspect of this solicitation shall not be binding for any purpose.

• DC Water will try to respond timely to all questions and comments that are properly submitted and deemed relevant and substantive in nature.

Date and Time for Receipt of Proposals:

• Submit COMPLETE proposals to the DC Water POC identified on the Cover page of this RFP. COMPLETE Proposals must be received by no later than the date and time per submission method specified on the Cover page of this RFP.

• Partial submission will be rejected and will not be considered.

• Vendor may withdraw their proposal and/or submit a revised proposal prior to the RFP Proposal Due date and time. After this response deadline, vendor-initiated changes will not be accepted.

• Late submission will be rejected unless the circumstances are approved in advance by DC Water. Following reasons will not be acceptable:

Technical difficulties (i.e. internet access)

Lack of resource or out of town or vacation to prepare and submit the proposal on time

Traffic

• Any modification of a proposal, including a modification resulting from the DC Water’s request for a “best and final offer”, is subject to the same late proposals and modifications of proposal conditions listed above.

• Notwithstanding the preceding paragraphs of this provision, a late modification of an otherwise successful proposal, which makes its terms more favorable to the DC Water, may be considered at any time it is received and may be accepted.

• A late proposal, late modification, or late withdrawal of offer that is not considered shall be held until after award and then retained with unsuccessful offers.

Proposal Contents

• Please see Attachment A and B for detailed list of Required contents for your proposal.

• Note that a Statement of Work (SOW) is required for any type of services.

5. BUSINESS REQUIREMENTS

1.

2.

Business Background and Current Challenges

DC Water has multiple buildings and facilities throughout the District of Columbia. Mainly at the Blue Plains Wastewater Treatment Plans (BPWWTP). DC Water is requesting qualifications from bidders to perform turnkey preventive and corrective maintenance on all the HVAC units that utilize refrigerant, gas, hot water, or glycol as listed in the HVAC assets list. (excel attached to this RFP).

Responses to this RFP

Contractors responding to this RFP must address the request for qualifications listed and detailed in Attachment A. And must complete Attachment B.

HVAC System Maintenance Objectives

The following are Facilities’ HVAC Maintenance requests:

a) Provide an Asset Care Package for all Assets;

b) Provide a schedule for responsiveness for Corrective Maintenance;

c) Provide an equipment testing and checkout plan for demonstrating all heating equipment is functional each Fall and all cooling equipment is functional each spring;

HVAC System Operation and Management

a) Please provide sample HVAC Asset Maintenance Overview

b) Provide examples of Preventive Maintenance Procedures and frequencies for an air conditioning unit, air handling unit, and dehumidifier (provide an example along with submittal that lists tasks and frequency for each asset)

c) Provide typical protocol for responsiveness to asset failure.

HVAC Qualifications

a) Please a list of staff who would be assigned to the project and provide their HVAC and Associated Equipment national and international Equipment Certifications and Competencies

b) Specifically provide resumes for maintenance staff who would work on boilers, air handling units and air conditioners

Attachment B

Contractors responding to this RFP must complete Attachment B, an Excel spreadsheet.

6. GENERAL RESPONSE INSTRUCTIONS, TERMS AND CONDITIONS

DC Water Point of Contact (POC) and Communication:

• All inquiries or communications regarding procurement, general questions, clarifications, or any aspect of this RFP must be directed via email to the DC Water POC identified on the Cover page of this RFP.

• No calls or correspondence or contacts shall be made about this RFP to anyone in DC Water other than the POC identified on the cover page. Any violation of this communication policy, regardless of severity, may result in the immediate elimination from consideration at the sole discretion of DC Water.

• Contractors are strongly encouraged to register with DC Water’s Vendor Portal at www.dcwater.com/procurement with commodity/category codes that match their products and services. This RFP and addenda to it will be issued on the Vendor Portal with the commodity codes related to HVAC maintenance. Contractors with at least one matching commodity code will receive automatic notification of the RFP and addenda. DC Water is not responsible for contractors not receiving such notifications if the contractors are not properly registered in the Vendor Portal.

Response Submission Method:

• Electronic Submission:

Unless specified on the Cover page requesting a paper response to be delivered or mailed, all response submissions must be emailed to the DC Water POC (unless other methods are provided).

Vendor must save each response document using the following naming convention:

Your company RFP #_Document name_yyyymmdd

(Example: AcmeRFP17-PR-DMS-33 Response20180420.pdf)

If DC Water is unable to locate any part of your response because you used a different or unclear naming convention, then your response may be considered unresponsive and may be eliminated from consideration.

Email and any digital media must not contain files unrelated to this RFP and must be free from virus or other malware to be accepted.

Evaluation and Vendor Selection

Evaluation criteria that may be used for evaluation are, but not limited to:

Pricing Schedule

Ability to meet DC Water’s requirements

Warranty, guarantee

Vendor’s financial viability

Experience and qualification

Past performances, references

Qualification of key personnel

Certifications when applicable

Preferences points for Local- and Local-Small Business Enterprises (LBE/LSBE)

DC Water reserves the right to reject any/all responses determined to be inadequate or unacceptable.

DC Water reserves the right, at its own discretion:

• To cancel this solicitation or reject all proposals in accordance with DC Water’s procurement regulations;

• To reject proposals that contain conditions and/or contingencies which in DC Water’s judgment make the proposal indefinite or incomplete;

• To waive minor irregularities in any proposal provided such waiver does not result in an unfair advantage to any Respondent; or

• To take any action within the applicable procurement regulations or law.

7. ADDITIONAL RFP TERMS AND CONDITIONS

• The RFP solicitation process is conducted in accordance with and subject to DC Water’s procurement policies and procedures.

• Any work and all costs incurred by vendors in the preparation and submission of a proposal shall be at the vendor’s own discretion and expense. DC Water will not be obligated for any vendor costs related to this RFP.

• Vendors should carefully read all the requirements, instructions, and documents included in this RFP as no allowance will be made for failure to comprehend any of the requirements or conditions set forth anywhere throughout this RFP document.

• Submission of a proposal constitutes the acknowledgement that the vendor has read and agrees to be bound by all terms in the RFP Document.

• While this RFP is the product of an intensive information gathering process and has been subjected to an extensive review, DC Water makes no representations or warranties as to the accuracy of the information contained in it.

• DC Water reserves the right to suspend, withdraw, or amend this RFP at any time without any obligation to any vendors.

• This RFP does not represent a commitment to purchase, lease or license any product or service and does not obligate any funds by DC Water.

• Amendment issued by DC Water prior to the due date shall be considered as if written into the RFP. Vendors are required to acknowledge the receipt of the same in their proposal. Failure to provide such an acknowledgement will result in the rejection of a proposal.

• If vendor is in doubt as to the true meaning of any part of the specifications or other RFP documents, or finds discrepancies or omissions in the specifications, vendor may submit to DC Water a written request via email for an interpretation or correction. Vendor is responsible for prompt delivery of any requests. When DC Water considers interpretations necessary, DC Water answers will be in the form of a written amendment to the RFP document, and will be emailed to all vendors.

• It is the responsibility of each vendor to ensure DC Water has their correct business name, address, phone number, and email on file.

• DC Water is not responsible for any information relating to any DC Water solicitation document which is not obtained directly from DC Water.

• Any prospective vendor who obtained a set of RFP documents from anyone other than DC Water is responsible for advising DC Water that they have a set of RFP documents and wish to receive subsequent amendments.

• The proposal shall represent the best efforts of the vendor and will be evaluated as such. It must set forth full, accurate, and complete information as required. Unnecessarily elaborate brochures, elaborate artwork, expensive paper and bindings, and other presentation aids are neither necessary nor desired.

• CONFIDENTIAL OF RFP DOCUMENTS. All contents of RFP documents are to be treated as proprietary and confidential information belonging to DC Water. By acceptance and delivery of this RFP, vendor agrees to hold the same in strict confidence and shall not disclose, copy, or distribute this RFP in whole or in part to persons other than the vendor’s employees and agents who are required by nature of their duties to receive such information. If a vendor who receives this RFP is unable or unwilling to comply with these confidentiality conditions, vendor shall permanently delete the entire RFP, including any copies, and confirm in writing to DC Water that the entire RFP and any copies are permanently deleted. DC Water may, in its sole discretion, disqualify any vendor who violates the provisions of this section from participating in the future opportunity with DC Water. Vendor will not use information in this RFP or any other materials related to the business affairs or procedures of DC Water and of its affiliates for vendor’s advantage, other than in performance of this RFP. If vendor utilizes a business partner, the vendor may forward its business partner a copy of the RFP and the business partner is subject to this section.

• Confidentiality in Proposals: Vendor shall identify portions of the proposal it deems to be confidential, proprietary information, or trade secrets, and provide justification why such materials shall not be disclosed by DC Water. All such materials shall be clearly indicated by stamping the pages on which such information appears, at the top and bottom thereof with the word “CONFIDENTIAL” or “PROPRIETARY”. Such materials stamped “CONFIDENTIAL” or “PROPRIETARY” must be easily separable from non-confidential sections of the proposal. All such materials so indicated shall be reviewed by DC Water and any decision not to honor a request for confidentiality shall be communicate in writing to the vendor. Prices, makes and model, or catalog numbers of the item offered, deliveries, and terms of the payment shall be publicly available after proposal opening regardless of any designation of confidentiality made by the vendor. All proposal documents shall be retained by the DC Water. Vendor understands that all proposals submitted in response to this RFP become the property of DC Water and under the Public Records Act (Government Code § 6250 et. seq.) are considered to public records, and as such may be subject to public review. However, the proposals shall not be disclosed until negotiations are complete and a recommendation for selection and award is made by DC Water.

• PRICES: All proposals shall contain price proposal and shall be submitted by the vendor’s authorized representative. Proposal prices shall include everything necessary for the completion and fulfillment of the contract in accordance with the RFP documents, except as may be provided otherwise in the RFP documents. Any items shown on the plans or details or described in the specifications that are not specifically listed in the proposal item are to be considered included in the proposal item and no additional or special compensation will be allowed. If there is more than one proposal item in the proposal schedule, the vendor shall furnish a price for all proposal items in the schedule, and failure to do so may render the proposal as non-responsive and may cause its rejection. The total amount of the proposal will be the sum of the total prices of all items in the proposal schedule. The total price of unit price items will be the product of the unit price and estimated quantity of the item. In case of discrepancy between the unit price and total price of an item, the unit price shall prevail. If the unit price is ambiguous, unintelligible, or uncertain for any cause, or is omitted, the unit price shall be the amount obtained by dividing the amount set forth as the total price by the estimated quantity of the item. Vendor will be bound by said corrections.

• PROPOSAL CONTENT: Vendor must describe in detail how vendor will meet the requirements of this RFP and may provide additional related information in the proposal. The proposal must be presented in a format as requested in Attachment B. Proposals should be straightforward and concise and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. If a complete response cannot be provided without referencing supporting documentation, you must provide such documentation with the proposal indicating where the supplemental information can be found.

• Bidders Shall Not Submit More Than One Proposal: If more than one proposal is offered by any vendor, by or in the name of his/her clerk, partner, or other person, all such proposals SHALL be rejected. In one solicitation there shall only be one proposal from a vendor on a product/good, etc. A manufacturer who has quoted prices on work, materials, or supplies to a vendor is not thereby disqualified from quoting prices to other vendors.

• Errors: Bidders or their authorized representative are expected to fully inform DC Water of any errors to the conditions, requirements and specifications found in this RFP after submitting their proposals. Failure to do so will be at the vendor’s own risk. If major changes are necessary, new proposals will be secured based on revised drawings and other documents. If, after proposals are opened, the low vendor should claim a serious error was made in the preparation of their proposal and can support such claim with evidence satisfactory to DC Water, the proposal may be withdrawn without penalty. In such event, action on the remaining proposals should be considered as though the withdrawn proposal had not been received.

• Signature to Proposals and Certifications: Each proposal must show a full business address and telephone number of the vendor and BE SIGNED BY THE PERSON OR PERSONS LEGALLY AUTHORIZED TO SIGN CONTRACTS. All correspondence concerning the proposal and contract, including Notice of Award, a copy of the Contract and purchase order will be mailed to the address shown on the proposal. Any proposal submitted by a partnership must be signed with the partnership name by one of the partners or by an authorized representative, followed by the signature and designation of the person signing, who shall also state the names of the individuals composing the partnership. Any proposal submitted by a corporation must be signed with the name of the corporation, followed by the signature and designation of the officer having authority to sign. When requested, satisfactory evidence of authority of the officer or agent signing in behalf of the corporation shall be furnished.

• DC Water reserves the right to request verification, validation or clarification of any information contained in any of the proposals. This clarification may include checking references and securing other data from outside sources, as well as from the vendor. Slow responses or failure to comply with DC Water’s requests may result in the rejection of proposal.

• DC Water reserves the right to reject any proposal not submitted in conformance with the RFP and any amendment hereto. DC Water will not select any vendor that is not capable, in the DC Water's sole judgment, of satisfactorily performing the work required in this RFP.

• The contract(s) will be awarded to the responsive vendor(s) whose proposal is determined, at the sole discretion of DC Water, to best meet DC Water’s needs and objectives and it is in the interest of DC Water to accept it. DC Water reserves the right to reject any or all proposals and to waive any informality in proposals received whenever such rejection or waiver is in the interest of DC Water.

• DC Water reserves the right to accept any proposal within ninety (90) days from proposal due date unless a different time is stated therein. At the end of this period, the proposal may be withdrawn at the written request of vendor. If the proposal is not withdrawn at that time, it remains in effect until an award is made or the solicitation is canceled.

• DC Water also reserves the right to award more than one (1) vendor.

• DC Water may award based on the initial written proposals received without discussion and/or oral interviews. Therefore, each proposal should contain the firm's best terms for all the evaluation criteria.

• DC Water reserves the right to request for oral presentations from the vendors and use the information derived from the oral presentation, if any, in the evaluation.

• The vendor agrees, if the proposal is accepted, to furnish products and/or services upon at the proposed price(s) or fee(s) and delivered at designated points within the time specified per terms and conditions contained in the RFP document.

• The winning vendor will be required to enter into a contract with DC Water in a substantially similar form to the attached general and special provisions and applicable statutory requirements. DC Water reserves the right to update these to its current standards at the time DC Water makes an award. Vendors are advised that the substantive provisions of the General and Special Provisions are non-negotiable.

• Vendors having any objections to the terms and requirements of the General and Special Provisions are required to set forth clearly within their proposals each provision objected to, the nature of each objection, the reasons therefore and specific language proposed to be placed in the final agreement in lieu thereof. Failure to take exception to the terms and requirements in this manner shall constitute acceptance of them by the Vendors.

• The vendor agrees that RFP document and vendor proposal will be incorporated into the contract to the extent accepted by DC Water. Responses to questions that occur during the proposal evaluation period may be included as part of the contract.

• Vendor may include special or additional terms and conditions (i.e. written warranties, maintenance/service agreements, license agreements, lease purchase agreements). Upon acceptance by DC Water, these will be added to the contract.

• The contract awarded under this RFP shall be interpreted under and governed by the laws of the District of Columbia.

• INDEPENDENT CONTRACTOR: Vendor covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Vendor further covenants that, in the performance of this contract, no subcontractor or person having such an interest shall be employed. Vendor certifies that to the best of his knowledge, no one who has or will have any financial interest under this contract is an officer or employee of DC Water. It is expressly agreed by vendor that in the performance of the services required under this contract, vendor, and any of its subcontractors or employees, shall at times be considered independent contractors and not agents of DC Water.

• INSURANCE REQUIREMENTS: The successful vendor will be required to provide the certificate of insurance that meets the Attachment C General Provisions for Goods and Services.

• COLLUSION. If there is reason to believe that collusion exists among vendors, DC Water may refuse to consider proposals from all vendors in such collusion.

• PROPOSER IS SOLE POINT OF CONTACT: The successful vendor will be the sole point of contact. DC Water will look solely to the successful vendor for the performance of all contractual obligations that may result from an award based on this RFP, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors and partners.

• TAXES: Successful vendor shall pay all federal, state and taxes, levies, duties and assessments of every nature due in connection with any work under the contract and shall indemnify and hold harmless DC Water from any liability on account of any and all such taxes, levies, duties, assessments and deductions. Proposal prices shall include allowance for said taxes.

• USE OF RFP IDEAS. Except as otherwise prohibited by law, and except for information regarding price of a Proposal that is marked “Confidential”, DC Water has the right to use any or all ideas presented in response to this RFP, whether amended or not. Selection or rejection of the proposal does not affect this right.

• Protests/Appeals:

Protests directed to the terms, conditions, or form of a proposed procurement action, must be received by the Contracting Officer in writing not later than ten (10) calendar days prior to the date established for opening of proposals, except that an initial protest that arises under an amendment to a solicitation may be filed up to four (4) calendar days after the date the amendment was issued but in no case after the time established for opening of proposals.

Protests of an award decision shall be filed in writing with the Contracting Officer within five (5) calendar days after the basis of the protest is known (or should have been known). Only bidders may protest an award decision. Protest(s) must be received by 5:00 p.m. according to local time in the District of Columbia. Any protests received after that time will be considered as to be filed on the next day.

The aggrieved party shall deliver the protest to the DC Water POC identified on the Cover page of this RFP in care of General Manager.

District of Columbia Water and Sewer Authority

Office of the General Manager

1385 Canal St. SE

Washington, DC 20003

A copy of the protest shall be delivered to the VP of Procurement. It shall be delivered to:

District of Columbia Water and Sewer Authority

VP of Procurement

1385 Canal St. SE (4th Floor)

Washington, DC 20003

The Contracting Officer shall issue a decision within thirty (30) calendar days after the protest is filed, subject to any extension approved by the General Manager. The decision of the Contracting Officer shall be final and conclusive. No further administrative remedies will be available to the protester.

Appeal: A protester may appeal a denial of protest by a Contracting Officer to a court of competent jurisdiction.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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