Document Shredding Contract

Agency: St. Louis Community College
State: Montana
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD15546466654196718
Posted Date: Aug 21, 2020
Due Date: Aug 31, 2020
Solicitation No: B0003990
Source: Members Only
bid number managing coordinator/buyer telephone area code product/services description closing date/time Note
B0003990 Cynthia Green 539-5227 Document Shredding Contract Aug.31
3 p.m.

Attachment Preview

INVITATION FOR BID NUMBER B0003990
Department of Purchasing
3221 McKelvey Road
Bridgeton, MO 63044
SPECIFICATIONS FOR DOCUMENT SHREDDING CONTRACT
FOR ADDITIONAL INFORMATION, CONTACT:
Cynthia Green, Purchasing Supervisor
Phone: 314 539-5227 or email: cgreen2@stlcc.edu
IFB CLOSING DATE: Monday, August 24, 2020
IFB CLOSING TIME: 3:00 p.m., local time
Date Issued: August 10, 2020
Table of Contents
................................................................... 1
INVITATION FOR BID NUMBER B0003990 ........................................................................................................... 1
SPECIFICATIONS FOR DOCUMENT SHREDDING CONTRACT ........................................................................... 1
Invitation for Bid B0003990 for Document Shredding Contract .......................................................................... 3
M/WBE Participation Clause:......................................................................................................................... 3
INSTRUCTIONS TO ALL BIDDERS ....................................................................................................................... 4
INVITATION FOR BID NUMBER B0003990 - INVITATION..................................................................................5
CONTRACT OR BLANKET ORDER AGREEMENTS ............................................................................................... 6
SCHEDULE FOR RECEIPT OF PROPOSALS AND CONTRACT AWARD: ................................................................ 7
SUBMISSION OF BIDS(S ................................................................................................................................ 7
PURPOSE ............................................................................................................................................................... 8
SERVICE LOCATIONS ............................................................................................................................................. 8
SCOPE OF SERVICES .............................................................................................................................................. 9
PRICING ............................................................................................................................................................... 10
ESCALATION ........................................................................................................................................................ 10
ADDITIONAL CHARGES........................................................................................................................................11
REFERENCES ........................................................................................................................................................ 11
GENERAL TERMS AND CONDITIONS...................................................................................................................12
AFFIDAVIT ........................................................................................................................................................... 16
St. Louis Community College Invitation for Bid B0003984
Page 2 of 17
Invitation for Bid B0003990 for Document Shredding
Contract
M/WBE Participation Clause:
St. Louis Community College is committed to providing equal opportunities for business growth
and development to Minority and Women-Owned Business Enterprises (M/WBEs). St. Louis
Community College will ensure that M/WBEs are given the opportunity to do business with the
college by increasing the amount of business placed with such enterprises when possible. The
goal is to ensure supplier diversity is part of both the pool of suppliers and part of the supply
chain in all areas of the College’s sourcing activities in our Procurement and Engineering and
Design Departments.
St. Louis Community College Invitation for Bid B0003984
Page 3 of 17
INSTRUCTIONS TO ALL BIDDERS
St. Louis Community College (“College”) welcomes all interested parties to participate in its competitive bid process. Respondents will
be expected to submit bids that are in compliance with the terms and conditions as outlined below:
1. All awards are subject to final approval by St. Louis Community College’s Board of Trustees, or their designated
representative(s).
2. Bids must be sealed and delivered to the Department of Purchasing, 3221 McKelvey Road, Bridgeton, MO 63044 on or before
the time and date stipulated in the Invitation for Bid document or forwarded to cgreen2@stlcc.edu All late bids will be
rejected.
3. The successful bidder(s) must comply with the State of Missouri’s Revised Statute RSMO 285.530 which states: No
business entity or employer shall knowingly employ, hire for employment, or continue to employ an unauthorized alien
to perform work within the state of Missouri. The affidavit included in Attachment A must be completed and
notarized to meet this provision. (This may be submitted after the notice of award is given.)
4 All bids must be signed by a duly authorized representative of the person, partnership or corporation offering the bid. Failure
to sign the College Invitation for Bid document will result in automatic disqualification of that bid. The College reserves the
right to request written confirmation of persons authorized to sign all bids on behalf of a company.
5. Vendors may submit more than one bid proposal. No penalty or credit will be given for submitting multiple proposals.
6. Bidders are responsible for reviewing their proposals prior to submission to be certain they can honor all prices, terms and
conditions offered in bid. Bidders may submit written amendments or withdraw their bid proposals up until the date and time
of the scheduled bid opening. Once bids have been opened, all bidders will be expected to honor all prices and terms offered in
total. Unit price will prevail in cases of extension errors. Bid defaults will result in either temporary or permanent removal from
the College’s list of vendors in good standing.
7. If this proposal is accepted by the College, in whole or in part, it becomes a binding contract for the item(s) or section(s)
designated when signed by an authorized representative of the College and returned to the Proposer. By signing and
submitting this bid, you are offering to sell the goods and/or services to the College on the terms and conditions contained in
this Invitation for Bid. All purchases are subject to the terms and conditions contained in and attached to this Invitation for Bid.
By submitting a proposal, bidder agrees to these terms and conditions. Any additional or different terms proposed by bidder
are hereby objected to. The College may issue one or more “Purchase Orders” in connection with the contract formed by
acceptance of this bid. Any such Purchase Order shall be governed by this contract and shall not be deemed a proposal for
change or amendment, unless specifically so designated by the College.
8. Requests for clarification on RFP specifications should be addressed to the buyer identified in the bid document. Any changes in
specifications will be sent to all bidders in the form of a written addendum. All addenda become a part of the Request for
Proposal. Proposers are to sign and include all addendums with each bid being submitted.
9. Proposers are to check the College’s website at www.stlcc.edu/purchasing to ensure all addendums are included with
submission of bid responses.
10. Bidders may obtain Invitation for Bid results by either attending the bid opening or by appointment with the assigned buyer.
DELIVERY AND INVOICING INFORMATION
1. Invoices must be submitted in duplicate to:
Accounts Payable
St. Louis Community College
3221 McKelvey Road
Bridgeton, MO 63044
Invoices must reference the purchase order number, show unit and extended price on each item and list the “ship to” address.
2. The College renders payment only after delivery of services.
3. St. Louis Community College is a tax exempt public institution. The College’s tax exempt Missouri I.D. is 11166584.
St. Louis Community College Invitation for Bid B0003984
Page 4 of 17
INVITATION FOR BID NUMBER B0003990 - INVITATION
BUYER: Cynthia Green (314) 539-5227
DATE ISSUED: August 10, 2020
ITEMS/SERVICE REQUESTED: Document Shredding Contract
Sealed proposals will be received at the Department of Purchasing, St. Louis Community College,
Administrative Center, 3221 McKelvey Road, Bridgeton, MO 63044 until the time and date given herein
and then publicly opened for reading and evaluation: Please note that the College retains the right to
make an award on an item by item or all or nothing basis.
DATE & TIME BID WILL BE OPENED AND READ: Monday, August 24, 2020 at 3:00 p.m., Local Time
If this request for proposal is accepted by St. Louis Community College (“College”), in whole or in part, it
becomes a binding contract for the items or sections designated below when signed by an authorized
representative of the College and returned to the Respondent. By signing and submitting this RFP, you are
offering to sell the goods and/or services to the College on the terms and conditions contained in this
Request for Proposal. All purchases are subject to the terms and conditions contained in and attached to
this Request for Proposal. By submitting a response, bidder agrees to these terms and conditions. Any
additional or different terms proposed by bidder are hereby objected to. The College may issue one or
more “Purchase Orders” in connection with the contract formed by acceptance of this proposal. Any such
Purchase Order shall be governed by this contract and shall not be deemed a proposal for change or
amendment, unless specifically so designated by the College.
Prices quoted are guaranteed for ________ calendar days from the date of the bid opening under the
terms and conditions offered in bid herein. (120 days unless otherwise specified)
In compliance with the above, the undersigned offers and agrees, if this bid be accepted, to furnish any and
all of the goods and/or services at the price quoted, delivered to the designated point(s) within the time
specified in this Invitation for Bid document. IF NOT SIGNED BELOW, BID WILL BE DISQUALIFIED.
_________________________________________
(SELLER Company Name)/FEIN#
_________________________________________
(Signature)
_________________________________________
(Printed Name and Title)
_________________________________________
(Company Address)
_________________________________________
(City/State/Zip Code)
Bid is accepted on behalf of the College by:
Cynthia Green, Purchasing Supervisor
______________________________________
Signature
Sections Approved:
St. Louis Community College Invitation for Bid B0003984
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