Disparity Study

Agency: St. Louis Community College
State: Montana
Level of Government: State & Local
Category:
  • B - Special Studies and Analyses - Not R&D
Opps ID: NBD15546746954618811
Posted Date: Oct 29, 2019
Due Date: Dec 3, 2019
Solicitation No: B0003884
Source: Members Only
bid number managing coordinator/buyer telephone area code product/services description closing date/time Note
B0003884 Cynthia Green 539-5227 Disparity Study Dec. 3
2 p.m.

Attachment Preview

REQUEST FOR PROPOSAL NUMBER B0003884
Purchasing Department
3221 McKelvey Road
Bridgeton, MO 63044
SPECIFICATIONS
FOR
DISPARITY STUDY CONSULTING SERVICES
FOR ADDITIONAL INFORMATION, CONTACT:
Cynthia Green, Purchasing Department
Phone: 314 539-5227 Email: purchasing@stlcc.edu
Please submit all questions in writing to purchasing@stlcc.edu and reference
RFP B0003884 in the “Subject” field.
RFP CLOSING DATE: Tuesday, December 3, 2019
RFP CLOSING TIME: 2:00 p.m., local time
Date Issued: October 29, 2019
INSTRUCTIONS TO ALL BIDDERS
St. Louis Community College (“College”) welcomes all interested parties to participate in its competitive bid process. Bidders will
be expected to submit bids that are in compliance with the terms and conditions as outlined below:
1. All awards are subject to final approval by St. Louis Community College’s Board of Trustees, or their designated
representative(s).
2. Proposals may be delivered electronically to Cynthia Green at purchasing@stlcc.edu or by mail to 3221 McKelvey Road,
Bridgeton, MO 63044 on or before the time and date stipulated in the Request for Proposal document. All late proposals
will be rejected.
3. The successful bidder(s) must comply with the State of Missouri’s Revised Statute RSMO 285.530 which states: No
business entity or employer shall knowingly employ, hire for employment, or continue to employ an unauthorized
alien to perform work within the state of Missouri. The affidavit included in Attachment A must be completed and
notarized to meet this provision. (This may be submitted after the notice of award is given.)
4 All bids must be signed by a duly authorized representative of the person, partnership or corporation offering the bid.
Failure to sign the College Invitation for Bid document will result in automatic disqualification of that bid. The College
reserves the right to request written confirmation of persons authorized to sign all bids on behalf of a company.
5. Vendors may submit more than one bid proposal. No penalty or credit will be given for submitting multiple proposals.
6. Bidders are responsible for reviewing their proposals prior to submission to be certain they can honor all prices, terms and
conditions offered in bid. Bidders may submit written amendments or withdraw their bid proposals up until the date and
time of the scheduled bid opening. Once bids have been opened, all bidders will be expected to honor all prices and terms
offered in total. Unit price will prevail in cases of extension errors. Bid defaults will result in either temporary or permanent
removal from the College’s list of vendors in good standing.
7. If this bid is accepted by the College, in whole or in part, it becomes a binding contract for the item(s) or section(s)
designated when signed by an authorized representative of the College and returned to the Bidder. By signing and
submitting this bid, you are offering to sell the goods and/or services to the College on the terms and conditions contained in
this Invitation for Bid. All purchases are subject to the terms and conditions contained in and attached to this Invitation for
Bid. By submitting a bid, bidder agrees to these terms and conditions. Any additional or different terms proposed by bidder
are hereby objected to. The College may issue one or more “Purchase Orders” in connection with the contract formed by
acceptance of this bid. Any such Purchase Order shall be governed by this contract and shall not be deemed a proposal for
change or amendment, unless specifically so designated by the College.
8. Requests for clarification on bid specifications should be addressed to the buyer identified in the bid document. Any
changes in specifications will be sent to all bidders in the form of a written addendum. All addenda become a part of the
Invitation for Bid. Bidders are to sign and include all addendums with each bid being submitted.
9. Bidders are to check the College’s website at www.stlcc.edu/purchasing to ensure all addendums are included with
submission of bid responses.
10. Bidders may obtain Invitation for Bid results by either attending the bid opening or by appointment with the assigned buyer.
DELIVERY AND INVOICING INFORMATION
1. Invoices must be submitted in duplicate to:
Accounts Payable
St. Louis Community College
3221 McKelvey Road
St. Louis, MO 63044
Invoices must reference the purchase order number, show unit and extended price on each item and list the “ship to” address.
2. The College renders payment only after delivery of services.
3. St. Louis Community College is a tax exempt public institution. The College’s tax exempt Missouri I.D. is 11166584.
RFP B0003884 Disparity Study Consulting Services
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REQUEST FOR PROPOSAL NUMBER B0003884
BUYER: Cynthia Green (314) 539-5227
DATE ISSUED: October 29, 2019
ITEMS/SERVICE REQUESTED: Disparity Study Consulting Services
Electronic proposals will be received at the Department of Purchasing, St. Louis Community College,
Administrative Center, 3221 McKelvey Road, Bridgeton, MO 63044 until the time and date given herein and
then publicly opened for reading and evaluation: Please note that the College retains the right to make an award
on an item by item or all or nothing basis.
DATE & TIME BID WILL BE OPENED AND READ: Tuesday, December 3, 2019 at 2:00 p.m. (CST local
time)
If this bid is accepted by St. Louis Community College (“College”), in whole or in part, it becomes a binding
contract for the services offered in the proposal when signed by an authorized representative of the College and
returned to the Bidder. By signing and submitting this bid, you are offering to sell the goods and/or services to
the College on the terms and conditions contained in this Invitation for Bid. All purchases are subject to the
terms and conditions contained in and attached to this Invitation for Bid. By submitting a bid, bidder agrees to
these terms and conditions. Any additional or different terms proposed by bidder are hereby objected to. The
College may issue one or more “Purchase Orders” in connection with the contract formed by acceptance of this
bid. Any such Purchase Order shall be governed by this contract and shall not be deemed a proposal for change
or amendment, unless specifically so designated by the College.
Payment Terms: ___________
(unless otherwise stated, terms will be Net 30)
Telephone: ______________ Fax: _____________
Prices quoted are guaranteed for ________ calendar days from the date of the bid opening under the terms and
conditions offered in bid herein. (90 days unless otherwise specified)
In compliance with the above, the undersigned offers and agrees, if this bid be accepted, to furnish any and all
of the goods and/or services at the price quoted, delivered to the designated point(s) within the time specified in
this Invitation for Bid document. IF NOT SIGNED BELOW, PROPOSAL WILL BE DISQUALIFIED.
_________________________________________
(SELLER Company Name) - FEIN
______________________________________________
(Signature)
_________________________________________
(Printed Name and Title)
_________________________________________
(Company Address)
_________________________________________
Bid is accepted for the College by:
________________________________
(Signature) Cynthia Green
Items/Sections Accepted:
(City/State/Zip Code)
RFP B0003884 Disparity Study Consulting Services
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INTRODUCTION
St. Louis Community College, hereinafter called “the College”, is seeking proposals from qualified
firms to conduct a Disparity Study of the College’s contractual awards in goods, services (professional
and general), and construction for a five year period. The study for which proposals are being sought
will cover the time period of July 1, 2014 June 30, 2019.
The objective is to determine the effectiveness of current processes and to recommend modifications
and adjustments, if necessary, to the College’s programs which will comply with the law. The proposer
shall provide the College with current legal guidance relative to not only new legislation, policies and
procedures to meet any constitutional mandates, but also the programmatic needs of the College.
A further objective is to recommend programmatic remedies to address any identified underutilization
and reduce or eliminate any barriers that adversely affect the contract participation of M/WBE firms,
should they exist.
BACKGROUND
The College is a multi-campus higher education institution, established in 1962. St. Louis Community
College is the largest higher educational institution in the region and the second largest in Missouri.
The College has served more than 1.2 million students; at least one person in more than one-half of the
households in the St. Louis area has attended the College.
The College has two departments that issue bids and establish contracts:
The Purchasing Department for operations and
The Engineering and Design Department for construction and facilities.
The average College spend for operations, construction and facilities management was approximately,
$39,681,061, annually, with approximately 2,897 vendors during the past five fiscal years.
SCOPE FOR THE DISPARITY STUDY
The Disparity Study requested by this RFP will be used to aid the College in evaluating and
improving the current program. The results and recommendations will serve as a
reference document in the creation of directives, standards and practices.
Overview
The College wishes to undertake all necessary and affirmative steps to ensure that
diverse suppliers are afforded opportunities to participate in College contracts. The
College seeks a consultant or a team of consultants to conduct a disparity study that:
1) Examines what, if any, barriers may be adversely affecting the
participation of M/WBEs in contracts issued by the College;
2) Identifies the availability of M/WBEs that are ready, willing, and able to
do business with the College in the relevant market area(s), based on both business
presence and headquarters;
3) Analyzes the contracting and procurement data of the College to determine its
respective utilization of M/WBEs;
4) Determines the extent to which any identified disparities in the utilization of
available M/WBEs by the College are attributable to discrimination;
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5) Recommends programs to remedy the effects of any discrimination identified, and
to reduce or eliminate any other marketplace barriers that adversely affect the
contract participation of such M/WBEs; and
6) Identifies best practices for the policy recommendations on remediating any
identified disparities, as well as effective tools for developing MWBE capacity.
St. Louis Community College District
The target area of the study is counties that fall within the St. Louis Community College
District. The College District includes 718 square miles, encompassing St. Louis City
and St. Louis County, as well as portions of Franklin and Jefferson counties.
Determination
The successful proposer will (i) identify the availability of MWBE’s that are ready,
willing, and able to do business with the College, and (ii) ascertain whether a
statistically significant disparity exists between the availability of ready, willing, and
able M/WBEs and the utilization of such firms in the College’s contracts (whether as
prime contractors, subcontractors, or suppliers).
Under-Utilization of M/WBEs
If the analysis reveals an under-utilization of M/WBEs, the successful proposer will
research and analyze the reasons for under-utilization. In analyzing M/WBE
availability and utilization as outlined above, the successful proposer shall determine
the extent to which:
Under-utilization, if any, may be the result of discrimination
by the College or discrimination existing within relevant industry
(ies);
Discriminatory practices exist within specific industries, trades,
procurement, and service areas in the relevant geographic markets
used by the College; and
Any identified discriminatory practices impede or have impeded
the ability for M/WBEs to compete for and participate in the
College’s contracts (whether as prime contractors, subcontractors
or suppliers).
If the successful proposer identifies statistically significant underutilization of M/WBE’s, and of
the successful proposer finds that such underutilization resulted, in part, from discrimination, the
proposer will recommend remedial programs to mitigate the effects of any such identified
discrimination. In recommending remedial programs, the proposer will assess the extent to which
the effects of discrimination can be addressed through race and gender neutral means.
To the extent the proposer determines that neutral remedies alone will be insufficient to fully remedy
the effects of identified discrimination, the proposer shall propose race and gender conscious
remedies that are narrowly tailored to address the effects of discrimination.
The Proposer will also assess:
The extent to which other barriers unrelated to race or gender may be adversely
affecting contract participation by M/WBEs; and
The efficacy of race and gender neutral policies and programs previously used by
the College to address those identified neutral barriers.
Where appropriate, the proposer shall propose modifications and alternative policy and program
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