TERM AGREEMENT FOR MATERIALS TESTING AND INSPECTION IN THE NEW YORK DIVISION

Agency: The New York State Contract Reporter
State: New York
Level of Government: State & Local
Category:
  • H - Quality Control, Testing, and Inspection Services
Opps ID: NBD15621271754635129
Posted Date: Oct 4, 2017
Due Date: Oct 26, 2017
Source: Members Only
Issue Date: 10/04/2017 Contract Number: D214642
TERM AGREEMENT FOR MATERIALS TESTING AND INSPECTION IN THE NEW YORK DIVISION
Description:

The New York State Thruway Authority (Authority) is seeking to retain a qualified firm to provide term services for materials testing and inspection of construction related materials on an as-needed basis for Thruway system projects in the New York division. Assignments will include, but are not limited to the following: asphalt and concrete field/plant inspection and testing, subsurface exploration and sample analysis, obtaining and testing asphalt and concrete cores, testing of soil stockpiles and environmental testing. At a minimum, firms must meet or exceed ASTM E-329, ASTM E-543, ASTM D-3740, ASTM C-1077, and ASTM D-4561 as applicable, in order to complete this work. Sampling and Testing Technicians must be certified in the following programs: 1) Hot Mix Asphalt Plant Production: New York Construction Materials Association/Alfred State QC/QA plant inspector certification. 2) Hot Mix Density Monitoring: NY State Chapter of Association of General Contractors, Density Monitoring Certification. 3) Concrete Field: ACI Field Inspection, Level 1 Certification. 4) Soils & Granular Materials: North Eastern Transportation Technician Certification Program Soils and Aggregate Certification. 5) Pavement Smoothness, Inertial Profiler Operator Certification: NYSDOT Profiler/Operator Certification Program. 6) Other potential technician certifications as required may include PCI, NPCA, AWS, NACE, SSPC and NICET. Subsurface explorations shall be taken in accordance with the most recent version of the NYSTA Subsurface Exploration Specification. All required drilling data from each subsurface exploration shall be entered onto the Thruway Authoritys official subsurface exploration log form using gINT software and the Authoritys most recent gINT Template and Library file.

The estimated value of the agreement is $ 350,000. Assignments are expected to begin in the spring of 2018.

The duration of this agreement is thirty six months and the Authority shall have the option, in its sole discretion, to extend this agreement for one (1) additional one (1) year term.

In order for a firms Letter of Interest (LOI) to be considered by the Authority, the following three (3) points must be met. If any of these three (3) points are not met, the LOI will not be reviewed and the firm will not be considered for selection. Should the firm have any questions regarding these requirements, they must contact only one of the Authority individuals listed below.

  1. The LOI shall be no more than three (3) standard single spaced typewritten pages, using a 10 point or greater Arial (not Arial Narrow) font (line spacing and text), with a minimum inch margin on all sides. Font scaling shall be set to one-hundred percent. Font spacing shall be set to normal.
  2. All firms listed in the LOI must be registered (and the registration must be current) with the NYS Department of State and must be able to conduct business in New York State. The firm names used in the LOI must match exactly as named with the Department of State (see below for additional details).
  3. Where professional services (including engineering, architectural and survey) are required, all firms listed in the LOI must be registered (and the registration must be current) to practice in New York State with the New York State Department of Education, Office of the Professions, and must be able to legally provide professional services in NYS under the name as stated in the LOI (see below for additional details).

The letter of interest should include the items listed below, failure to do so may impact the firms evaluation score.

  • Seven (7) copies of the LOI must be submitted. Use staples only (do not use binders or covers when submitting a letter of interest).
  • The prime consultant must fill out and submit with the letter of interest one copy of each of the following:
    • A State Finance Law 139-j and 139-k Contractor Disclosure of Prior Non- Responsibility Determinations Form (TA-W3053-9) and,
    • A Certificate of Compliance with the Authority/Corporation Guidelines Regarding Permissible Contacts During a Procurement and the Prohibition of Inappropriate Lobbying Influence (TA-W2111-9) for your firm.
  • An explanation of the firm's understanding of the assignment and an explanation of why the firm is best qualified for this assignment.
  • The firm's current and recent experience on similar work assignments. Please include completion dates, dollar value, and role of the firm for each assignment.
  • The names, certifications and qualifications of the proposed staff members (prime and sub) who will be used on this project. This must include information (including completion dates, dollar value and role) concerning recent relevant assignments.
  • For each of the proposed staff members, include the individuals current assignments that require twenty (20) percent or more of that individuals time. If a staff member is working on fewer than two assignments that meet the 20 percent threshold, the firm shall list at least two of that persons largest assignments. For each of the assignments, please provide the assignments description, the persons role, percentage of the persons time, and completion date of the persons work on that assignment.
  • The names of any other firms that will be involved in this project, the work to be completed by to each firm and the estimated percentage of work to be assigned to each firm. Please insure that the percentages stated below are met. This includes all sub-consultants (including primary D/M/WBE and SDVOB firms) and subcontractors. The sub-consultants and sub-contractors current and recent experience on similar work assignments must be included.
  • One or two secondary M/WBE firms are encouraged for submission, but are not mandatory. A secondary firm is defined as a firm that has limited or no work experience with the Authority. Do NOT propose firms for the secondary M/WBE program that have significant experience with the Authority. A brief explanation of what work might be assigned to each firm should be included.
  • A certification that all firm staff members and all employees of sub-consultants and subcontractors who are former employees of the Thruway Authority (Authority), Canal Corporation or New York State and who will be performing work on this project are performing such services in accordance with the provisions of the Public Officers Law, other laws applicable to the service of current or former Authority or New York State employees, and/or the rules, regulations, opinions, guidelines or policies promulgated or issued by the New York Commission on Public Integrity.
  • Please review the requirements presented below concerning the State of New York Vendor Responsibility Questionnaire,

As stated above, your letter must include the names of any other firms that will be involved in this project and the work to be assigned to each firm. This includes all sub-consultants (including D/M/WBE and New York State Service-Disabled Veteran-Owned Business (SDVOB) firms) and subcontractors. Firms submitting letters are asked to designate primary and secondary M/WBE firms. Primary M/WBE firms are those whom will be evaluated / scored when selecting a firm for designation. Further, these firms will likely be the primary firms to fulfill the M/WBE goals. In order to encourage the use of M/WBE firms that have limited Authority/Corporation experience, a firm may include one or two secondary M/WBE firms in a firms letter of interest. Submission of these secondary firms is not mandatory and they will not be evaluated/scored through-out the selection process. With approval from the Authority/Corporation, these secondary M/WBE firms will be included in the executed agreement. Any work completed by these secondary M/WBE firms will be used to fulfill the required M/WBE goals. If included in the executed agreement, the secondary M/WBE firms will be included in a firms performance evaluation.

Each firm submitting a letter of interest must verify and ensure that it and its proposed subconsultants and subcontractors have the required authorizations and certifications in order to practice engineering, surveying, etc. (verification can be found by visiting http://www.op.nysed.gov) and to legally operate as a business in New York State (verification can be found by visiting http://www.dos.ny.gov). The firm and their proposed subconsultants and subcontractors names listed in the letter of interest shall appear exactly as they are registered to practice and operate as a business in New York State. If a firm and/or its proposed subconsultants and subcontractors do not have the required certifications, and the firms names are not properly listed in the letter, the letter of interest will not be considered and the firm submitting the letter will not be considered for selection for the advertised assignment. Do not send the certifications with the letter of interest unless required to do so as part of the State of New York Vendor Responsibility Questionnaire.

Firms are encouraged to visit the consultant section of the Authority's website at: http://www.thruway.ny.gov/business/consultants/guidelines.html for additional detail concerning the content of letters of interest.

Chapter 1 of the Laws of 2005, as amended by Chapter 596 of the Laws of 2005 (collectively referred to as the Lobbying Law), made major changes to the Legislative Law and State Finance Law relative to lobbying on government procurements. More specifically, the Lobbying Law created two new sections in the State Finance Law: Section 139-j addresses restrictions on contacts during the procurement process; and Section 139-k addresses the disclosure of contacts and the responsibility of bidders/proposers during the procurement process. The Lobbying Law applies to all procurements initiated on or after January 1, 2006. In this regard, a procurement means a contract or agreement involving an annual expenditure in excess of $15,000 for a commodity, service, technology, public work, or construction; purchase, sale or lease of real property; or revenue contract.

This proposed agreement is subject to the provisions of the Lobbying Law. As such, firms are required to review the Thruway Authority/Canal Corporation Guidelines Regarding Permissible Contacts During a Procurement and the Prohibition of Inappropriate Lobbying Influence (TAP-335). These Guidelines can be found on the Authoritys Website at http://www.thruway.ny.gov/business/consultants/forms/index.html#law or the Canal Corporation Website at http://www.thruway.ny.gov/business/purchasing/index.html#law. Additionally, the prime consultant must fill out and submit with the letter of interest one copy of each of the following:

1) A State Finance Law 139-j and 139-k Contractor Disclosure of Prior Non- Responsibility Determinations Form (TA-W3053-9) and,

2) A Certificate of Compliance with the Authority/Corporation Guidelines Regarding Permissible Contacts During a Procurement and the Prohibition of Inappropriate Lobbying Influence (TA-W2111-9) for your firm.

These forms are also available on the above listed websites. A firms letter of interest will not be considered unless it is accompanied by both of these required forms, each fully executed for the firm. Do not staple these forms to the letter of interest.

An interested firm and any proposed subconsultants and subcontractors that the firm is proposing to use on this project must have completed a State of New York Vendor Responsibility Questionnaire using the Office of the State Comptrollers New York State VendRep System (http://www.osc.state.ny.us/vendrep/login_vendors.htm), within a year of when the letter of interest is due. A hard copy Questionnaire shall not be submitted with the letter of interest.

Further, an interested firm and any proposed subconsultants and subcontractors that the firm is proposing to use on this project must also have a Standard Form (SF) 254, Architect-Engineer and Related Services Questionnaire on file with the Authority. If the firm has previously submitted the SF 254 to the Authority and such form will be less than one-year old on the date when letters of interests are due, the firm does NOT need to send another copy. All SF 254s must include the firms Federal ID number in Box #1. While the SF 254 is used in the consultant selection process, it is secondary to the letter of interest. As such, ensure that all of the required information is included in the letter of interest. The SF 254 form is available on the Authoritys website at: http://www.thruway.ny.gov/business/consultants/forms/index.html. If submitting a SF 254, please enclose only one copy and do not staple it to the letter of interest.

For questions involving Minority, Woman, Disadvantaged enterprise or Service-Disabled Veteran-Owned business goals, contact the Authoritys Chief Compliance Officer, Mr. Lawrence Norville, at (518) 436-3080.

*The aggregate Minority?owned Business Enterprise (MBE) and/or Woman-owned Business Enterprise (WBE) subcontracting goal is 15%, which may be achieved through solely MBE or WBE firm(s), or a combination of both MBE and WBE firms. If the prime consulting firm is a MBE or WBE their participation may fulfill up to fifty percent (50 %) of the stated subcontracting goal.

Service Disabled Veteran Owned Business goal: 0 %

Due Date: 10/26/2017

Contract Term: Thirty six months and the Authority shall have the option, in its sole discretion, to extend this agreement for one (1) additional one (1) year term.

Location:

Ad Type: General

Technical contact: Thruway Authority, NYS
Engineering Department
Capital and Contracts Management
Joseph Capovani
CE-2
200 Southern Boulevard
Albany, NY 12209
United States
Ph: 518-471-5965
Fax:
joseph.capovani@thruway.ny.gov
Primary Contact: Thruway Authority, NYS
Engineering Department
Capital and Contracts Management
James Chicoine
Director
200 Southern Boulevard
Albany, NY 12209
United States
Ph: 518-436-2902
Fax: 518-471-5808
James.Chicoine@thruway.ny.gov
Secondary contact: Thruway Authority, NYS
Engineering Department
Capital and Contracts Management
Joseph Capovani
CE-2
200 Southern Boulevard
Albany, NY 12209
United States
Ph: 518-471-5965
Fax:
joseph.capovani@thruway.ny.gov
Secondary contact: Thruway Authority, NYS
Engineering Department
Capital and Contracts Management
James Chicoine
Director
200 Southern Boulevard
Albany, NY 12209
United States
Ph: 518-436-2902
Fax: 518-471-5808
James.Chicoine@thruway.ny.gov

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