TERM AGREEMENT FOR CONSTRUCTION INSPECTION SUPPORT SERVICES IN THE ALBANY DIVISION
|Agency:||The New York State Contract Reporter|
|Level of Government:||State & Local|
|Posted Date:||Oct 4, 2017|
|Due Date:||Oct 26, 2017|
The New York State Thruway Authority (Authority) is seeking to retain a qualified engineering firm to provide construction inspection support services for various Authority let construction contracts in the Albany Division. It is anticipated that the Authority will use this agreement to inspect a range of contracts, including Berkshire Spur pavement rehabilitation and safety upgrades from B1 to the Canaan Barrier, Berkshire Spur rock removal (west of the Taconic Interchange), mainline pavement resurfacing from MP180 to MP 198 and the Flat Creek bridge replacement at MP 191.3. During the term of this agreement, the selected firm will be required to provide individuals for various positions, including Project Engineer, Office Engineer, Chief Inspector and Inspectors of various NICET levels. The firm may be asked to provide all, or a portion of the necessary staff required to inspect each construction contract. A construction contract may include night work for which nighttime inspections would be required. The firm may also be asked to provide design support services for a given assignment.
The estimated value of the agreement is $2,000,000. Assignments are expected to begin in the spring of 2018.
The duration of this agreement is thirty six months and the Authority shall have the option, in its sole discretion, to extend this agreement for one (1) additional one (1) year term.
In order for a firms Letter of Interest (LOI) to be considered by the Authority, the following three (3) points must be met. If any of these three (3) points are not met, the LOI will not be reviewed and the firm will not be considered for selection. Should the firm have any questions regarding these requirements, they must contact only one of the Authority individuals listed below.
The letter of interest should include the items listed below, failure to do so may impact the firms evaluation score.
Please review the requirements presented below concerning the State of New York Vendor Responsibility Questionnaire,
As stated above, your letter must include the names of any other firms that will be involved in this project and the work to be assigned to each firm. This includes all sub-consultants (including D/M/WBE and New York State Service-Disabled Veteran-Owned Business (SDVOB) firms) and subcontractors. Firms submitting letters are asked to designate primary and secondary M/WBE firms. Primary M/WBE firms are those whom will be evaluated / scored when selecting a firm for designation. Further, these firms will likely be the primary firms to fulfill the M/WBE goals. In order to encourage the use of M/WBE firms that have limited Authority/Corporation experience, a firm may include one or two secondary M/WBE firms in a firms letter of interest. Submission of these secondary firms is not mandatory and they will not be evaluated/scored through-out the selection process. With approval from the Authority/Corporation, these secondary M/WBE firms will be included in the executed agreement. Any work completed by these secondary M/WBE firms will be used to fulfill the required M/WBE goals. If included in the executed agreement, the secondary M/WBE firms will be included in a firms performance evaluation.
Each firm submitting a letter of interest must verify and ensure that it and its proposed subconsultants and subcontractors have the required authorizations and certifications in order to practice engineering, surveying, etc. (verification can be found by visiting http://www.op.nysed.gov) and to legally operate as a business in New York State (verification can be found by visiting http://www.dos.ny.gov). The firm and their proposed subconsultants and subcontractors names listed in the letter of interest shall appear exactly as they are registered to practice and operate as a business in New York State. If a firm and/or its proposed subconsultants and subcontractors do not have the required certifications, and the firms names are not properly listed in the letter, the letter of interest will not be considered and the firm submitting the letter will not be considered for selection for the advertised assignment. Do not send the certifications with the letter of interest unless required to do so as part of the State of New York Vendor Responsibility Questionnaire.
Firms are encouraged to visit the consultant section of the Authority's website at: http://www.thruway.ny.gov/business/consultants/guidelines.html for additional detail concerning the content of letters of interest.
Chapter 1 of the Laws of 2005, as amended by Chapter 596 of the Laws of 2005 (collectively referred to as the Lobbying Law), made major changes to the Legislative Law and State Finance Law relative to lobbying on government procurements. More specifically, the Lobbying Law created two new sections in the State Finance Law: Section 139-j addresses restrictions on contacts during the procurement process; and Section 139-k addresses the disclosure of contacts and the responsibility of bidders/proposers during the procurement process. The Lobbying Law applies to all procurements initiated on or after January 1, 2006. In this regard, a procurement means a contract or agreement involving an annual expenditure in excess of $15,000 for a commodity, service, technology, public work, or construction; purchase, sale or lease of real property; or revenue contract.
This proposed agreement is subject to the provisions of the Lobbying Law. As such, firms are required to review the Thruway Authority/Canal Corporation Guidelines Regarding Permissible Contacts During a Procurement and the Prohibition of Inappropriate Lobbying Influence (TAP-335). These Guidelines can be found on the Authoritys Website at http://www.thruway.ny.gov/business/consultants/forms/index.html#law or the Canal Corporation Website at http://www.thruway.ny.gov/business/purchasing/index.html#law. Additionally, the prime consultant must fill out and submit with the letter of interest one copy of each of the following:
1) A State Finance Law 139-j and 139-k Contractor Disclosure of Prior Non- Responsibility Determinations Form (TA-W3053-9) and,
2) A Certificate of Compliance with the Authority/Corporation Guidelines Regarding Permissible Contacts During a Procurement and the Prohibition of Inappropriate Lobbying Influence (TA-W2111-9) for your firm.
These forms are also available on the above listed websites. A firms letter of interest will not be considered unless it is accompanied by both of these required forms, each fully executed for the firm. Do not staple these forms to the letter of interest.
An interested firm and any proposed subconsultants and subcontractors that the firm is proposing to use on this project must have completed a State of New York Vendor Responsibility Questionnaire using the Office of the State Comptrollers New York State VendRep System (http://www.osc.state.ny.us/vendrep/login_vendors.htm), within a year of when the letter of interest is due. A hard copy Questionnaire shall not be submitted with the letter of interest.
Further, an interested firm and any proposed subconsultants and subcontractors that the firm is proposing to use on this project must also have a Standard Form (SF) 254, Architect-Engineer and Related Services Questionnaire on file with the Authority. If the firm has previously submitted the SF 254 to the Authority and such form will be less than one-year old on the date when letters of interests are due, the firm does NOT need to send another copy. All SF 254s must include the firms Federal ID number in Box #1. While the SF 254 is used in the consultant selection process, it is secondary to the letter of interest. As such, ensure that all of the required information is included in the letter of interest. The SF 254 form is available on the Authoritys website at: http://www.thruway.ny.gov/business/consultants/forms/index.html. If submitting a SF 254, please enclose only one copy and do not staple it to the letter of interest.
For questions involving Minority, Woman, Disadvantaged enterprise or Service-Disabled Veteran-Owned business goals, contact the Authoritys Chief Compliance Officer, Mr. Lawrence Norville, at (518) 436-3080.
*The aggregate Minority?owned Business Enterprise (MBE) and/or Woman-owned Business Enterprise (WBE) subcontracting goal is 30%, which may be achieved through solely MBE or WBE firm(s), or a combination of both MBE and WBE firms. If the prime consulting firm is a MBE or WBE their participation may fulfill up to fifty percent (50 %) of the stated subcontracting goal.
Service Disabled Veteran Owned Business goal: 6 %Due Date: 10/26/2017
Contract Term: Thirty six months and the Authority shall have the option, in its sole discretion, to extend this agreement for one (1) additional one (1) year term.
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