Maintenance Quality Assurance (MQA) Field Assessment Services for NYSDOT

Agency: The New York State Contract Reporter
State: New York
Level of Government: State & Local
Category:
  • H - Quality Control, Testing, and Inspection Services
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD15621485831773562
Posted Date: Mar 31, 2020
Due Date: May 5, 2020
Source: Members Only
Issue Date: 03/31/2020 Contract Number: C037689
Maintenance Quality Assurance (MQA) Field Assessment Services for NYSDOT
Description:

The New York State Department of Transportation (NYSDOT) has released the best value Request for Proposals (RFP) to select the services of a responsive and responsible consultant (or team of consultants) to manage and train a team that shall evaluate right of way asset performance and conditions, in accordance with the Maintenance Quality Assurance (MQA) guidelines, on designated roadways, and to provide reports on these analyses for the Maintenance Division’s MQA program. The Proposer shall be responsible for the development of scoresheets for each residency and regional summary reports. The Proposer shall demonstrate a clear understanding of the MQA process and the ability to provide technicians with the appropriate skills and qualifications to perform the MQA services and be available at all times during the annual assessment period. The RFP documents are found on the NYSDOT project web site, located at https://www.dot.ny.gov/business . Click on “Consulting Services”, then click on “Opportunities”, and then click on the date to the left of “Maintenance Quality Assurance (MQA) Field Assessment Services for NYSDOT”.

Please note the following Dates and Deadlines:

1) April 21, 2020: Deadline for submission of questions about the RFP at 12:00 p.m. (Eastern Time) and

2) May 5, 2020: Deadline for submission of Proposals at 12:00 p.m. (Eastern Time).

The base term or duration of this contract will be for one (1) year commencing upon final approval by the NYS Office of the State Comptroller (OSC). The contract may be extended for up to four (4) additional one-year periods, upon written agreement of both parties and final approval of the OSC, and FHWA, if applicable.

SINGLE CONTRACT AWARD: The objective is to retain one responsive and responsible prime Contractor under Contract #C037689. Teaming arrangements are allowed. Joint Ventures are not allowed.

For a full description of the project and requirements, please visit the NYSDOT website at:

https://www.dot.ny.gov/business or

https://www.dot.ny.gov/doing-business/opportunities/consult-ads (available after release of the RFP).

DESIGNATED CONTACT PERSON: Debra Ernye, NYSDOT Contract Management Bureau, e-mail: Debra.Ernye@dot.ny.gov. Under the requirements of NYS Finance Law, all communication regarding advertised projects are to be channeled through the NYSDOT Office of Contract Management Designated Contact Person. Until a contract is approved by the NYS Office of the State Comptroller, contact with any other NYSDOT employee concerning this project should not be made unless otherwise directed by the NYSDOT Office of Contract Management. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification.

Procurement Lobbying Law Compliance

Required Forms: These forms are part of and due with the contractors’ proposals. The contractor shall sign and e-mail/fax the following forms:

  1. “Offerer’s Affirmation of Understanding of and Agreement pursuant to State Finance Law §139-j (3) and §139-j (6) (b)”

https://www.dot.ny.gov/portal/page/portal/main/business-center/consultants/consultants-repository/offers_affirmation_and_agreement_form.pdf

  1. “Offerer Disclosure of Prior Non-Responsibility Determinations”.

https://www.dot.ny.gov/portal/page/portal/main/business-center/consultants/consultants-repository/offer_disclos_prior_non.pdf

NYSDOT Guidelines and Procedures

Under the requirements of the State Procurement Act all communications regarding advertised projects are to be channeled through NYSDOT Contract Management (*Designated Contacts). Until a designation is made, communication with any other NYSDOT employee concerning this project that is determined to be an attempt to influence the procurement may result in disqualification.

Refer to “NYSDOT PROCUREMENT LOBBYING LAW GUIDELINES AND PROCEDURES” – see the Consultant’s page at NYSDOT’s “Doing Business With DOT” web site: https://www.dot.ny.gov/main/business-center/consultants/non-architectural-engineering .

Contacts Prior to Designation:

Any communications involving an attempt to influence the procurement are only permitted with the following Designated Contact Persons:

The Contract Management Designation Contract Specialist

The Contract Management Designation Analyst Supervisor

The Contract Management Civil Rights Unit Supervisor

The Contract Management Assistant Directors

The Contract Management Director

These are some communications exempted from this restriction:

Participation in a pre-proposal conference

Submittal of written questions when written responses will be provided to all offerers

Protests, complaints of improper conduct or misrepresentation

If any other NYSDOT employee is contacted and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT employee. If the Department determines an impermissible contact was made, that offerer cannot be awarded the contract. A second violation would lead to a four-year bar on the award of public contracts to the offerer.

Contacts after designation

NYSDOT identifies its primary negotiation contacts. The designated contacts include:

The Contract Management Negotiation Contract Management Specialist

The Contract Management Negotiation Analyst Supervisor

The Contract Management Civil Rights Unit Supervisor

The Contract Management Assistant Directors

The Contract Management Director

The Consultant Management Bureau consultant job manager

The Consultant Management Bureau consultant job manager’s immediate supervisor

Individual(s) that the Department may identify at or after designation

The law does not limit who may be contacted during the negotiation process. However, if any NYSDOT employee is contacted and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT employee.

Information Required from Offerers that contact NYSDOT staff, prior to contract approval by the Office of the State Comptroller:

The individuals contacting NYSDOT should refer and shall be prepared to provide the following information, either by e-mail or fax as directed by NYSDOT. Person’s name, firm person works for, address of employer, telephone number, occupation, firm they are representing, and whether owner, employee, retained by or designated by the firm to appear before or contact the NYSDOT.

Applicability to an executed contract

Restrictions similar to those described above apply to approval or denial of an assignment, amendment (other than amendments that are authorized and payable under the terms of the procurement contract as it was finally awarded or approved by the comptroller, as applicable), renewal or extension of a procurement contract, or any other material change in the procurement contract resulting in a financial benefit to the offerer. The staff noted above as well as the project manager and contractor manager are considered designated contact persons. The Department may identify other contact persons for each of these processes.

Rules and Regulations and More Information on this Law, Please Visit:

https://ogs.ny.gov/acpl (Advisory Council on Procurement Lobbying)

http://www.jcope.ny.gov/

https://jcope.ny.gov/sites/g/files/oee746/files/documents/2017/10/legislative-law-1.pdf (NY State Lobbying Act)

or contact the designated NYSDOT Contact Person:

Debra Ernye, C037689

NYSDOT Contract Management Bureau

50 Wolf Road, 6th Floor

Albany, New York 12232-0203

E-mail: Debra.Ernye@dot.ny.gov

Phone: 518-457-8751

Due Date: 05/05/2020 12:00 PM

Contract Term: One (1) Year

Location: Statewide

Ad Type: General

Primary Contact: Transportation, NYS Dept. of
Contract Management Bureau
MO 50 Wolf Rd
Debra Ernye
CMS
50 Wolf Rd, 6th Floor
Albany, NY 12232
United States
Ph: 518-457-8751
Fax:
debra.ernye@dot.ny.gov
Secondary contact: Transportation, NYS Dept. of
Contract Management Bureau
MO 50 Wolf Rd
Debra Ernye
CMS
50 Wolf Rd, 6th Floor
Albany, NY 12232
United States
Ph: 518-457-8751
Fax:
debra.ernye@dot.ny.gov

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