Drug & Alcohol Testing Oversight Services for NYSDOT

Agency: The New York State Contract Reporter
State: New York
Level of Government: State & Local
Category:
  • Q - Medical Services
Opps ID: NBD15621785765988729
Posted Date: Sep 27, 2017
Due Date: Oct 25, 2017
Source: Members Only
Issue Date: 09/27/2017 Contract Number: C037704
Drug & Alcohol Testing Oversight Services for NYSDOT
Description:

The New York State Department of Transportation (NYSDOT) anticipates the release of a Non-Engineering Request for Proposals (RFP) seeking the services of an experienced, knowledgeable, responsive and responsible consultant to oversee drug and alcohol testing on federal programs administered by NYSDOT, including 5311/5311(f) (Non-urbanized Area Formula Program for rural transit and intercity bus systems).

It is anticipated that the RFP will be released on or after October 2, 2017, with proposals tentatively due October 25, 2017. If the release of the RFP is delayed for any reason, the due date for proposals will be extended appropriately.

A summary of the services to be provided in the Drug & Alcohol Testing Oversight Program includes, but will not be limited to:

  • Program Oversight Review, Technical Assistance and Regulatory Compliance, including reviewing sub-recipients and their service agents and providing technical assistance to ensure regulatory compliance.
  • Program Training and Technical Assistance which includes providing training and technical assistance to funding sub-recipients on any program or regulatory changes for the term of the base contract and any Supplemental Agreements issued.
  • Annual MIS Reporting which includes requesting, reviewing and recommendation reports for approval by NYSDOY and FTA.
  • Audit Assistance which includes assistance should NYSDOT be selected by the FTA for a Drug & Alcohol Testing Program Oversight Audit.
  • Reporting, which includes, but not limited to, quarterly reports, summary of site visits performed reporting, etc.

Responsive and responsible consultants interested in receiving the RFP should submit a brief, one-page Letter of Interest (LOI) to Micheleen.Gregware@dot.ny.gov . The LOI should include, at a minimum, the firm name, address, email address, and phone number of a contact person at your firm. An e-mail announcing the release of the RFP will be sent to all parties submitting a LOI. When ready, the RFP will be posted to the NYSDOT website and contain all the information necessary for firms to submit a complete proposal. It is expected that the RFP will be released on or after October 2, 2017. If the release of the RFP is substantially delayed for any reason, the due date for proposals will be extended appropriately.

The Base Term of this contract is thirty-six (36) months. The contract may be extended for up to two (2) additional one-year periods upon written agreement of both parties and approval by the NYS Office of the State Comptroller.

At the time of the RFP release, a full description of the project and requirements, will be available on the NYSDOT website at: https://www.dot.ny.gov/doing-business/opportunities/consult-ads .

Procurement Lobbying Law Compliance

Required Forms: The consultant shall sign and e-mail/fax the following forms. These forms are part of and due with the consultants proposals.

  1. Offerers Affirmation of Understanding of and Agreement pursuant to State Finance Law 139-j (3) and 139-j (6) (b)
  2. Offerer Disclosure of Prior Non-Responsibility Determinations.

NYSDOT Guidelines and Procedures - Under the requirements of the State Procurement Act, all communications regarding advertised projects are to be channeled through the NYSDOT Contract Management Bureau Designated Contact Person. Until a contract is approved by the State Comptroller, contact with any other NYSDOT employee concerning this project should not be made unless otherwise directed by NYSDOT Contract Management. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification.

Refer to NYSDOT PROCUREMENT LOBBYING LAW GUIDELINES AND PROCEDURES ? see the Consultants page at NYSDOTs Doing Business with DOT web site at: https://www.dot.ny.gov/main/business-center/consultants/non-architectural-engineering .

Contacts Prior to Designation:

Any communications involving an attempt to influence the procurement are only permitted with the following Designated Contact Persons:

  • The Contract Management Bureau Designation Contract Management Specialist
  • The Contract Management Bureau Designation Analyst Supervisor
  • The Contract Management Bureau Civil Rights Unit Supervisor
  • The Contract Management Bureau Assistant Directors
  • The Contract Management Bureau Director

These are some communications exempted from this restriction:

  • Participation in a pre-proposal conference
  • Submittal of written questions when written responses will be provided to all offerers
  • Protests, complaints of improper conduct or misrepresentation

If any other NYSDOT employee is contacted and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT employee. If the Department determines an impermissible contact was made, that offerer cannot be awarded the contract. A second violation would lead to a four-year bar on the award of public contracts to the offerer.

Contacts After Designation

NYSDOT identifies its primary negotiation contacts. The designated contacts include:

  • The Contract Management Bureau Negotiation Contract Management Specialist
  • The Contract Management Bureau Negotiation Analyst Supervisor
  • The Contract Management Bureau Civil Rights Unit Supervisor
  • The Contract Management Bureau Assistant Directors
  • The Contract Management Bureau Director
  • The Consultant Management Bureau consultant job manager
  • The Consultant Management Bureau consultant job managers immediate supervisor
  • Individual(s) that the Department may identify at or after designation

The law does not limit who may be contacted during the negotiation process. However, if any NYSDOT employee is contacted and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT employee.

Information Required from Offerers that contact NYSDOT staff, prior to contract approval by the Office of the State Comptroller:

The individuals contacting NYSDOT should refer and shall be prepared to provide the following information, either by e-mail or fax as directed by NYSDOT. Persons name, firm person works for, address of employer, telephone number, occupation, firm they are representing, and whether owner, employee, retained by or designated by the firm to appear before or contact the NYSDOT.

Applicability to an Executed Contract

Restrictions similar to those described above apply to approval or denial of an assignment, amendment (other than amendments that are authorized and payable under the terms of the procurement contract as it was finally awarded or approved by the comptroller, as applicable), renewal or extension of a procurement contract, or any other material change in the procurement contract resulting in a financial benefit to the offerer. The staff noted above as well as the project manager and consultant manager are considered designated contact persons. The Department may identify other contact persons for each of these processes.

Rules and Regulations and More Information on this Law, Please Visit:

http://www.ogs.ny.gov/aboutogs/regulations/advisoryCouncil/Faq.htm (Advisory Council FAQs)

http://jcope.ny.gov/law/lob/lobbying2.html

http://ogs.ny.gov/ACPL

http://www.ogs.ny.gov/aboutogs/regulations/advisoryCouncil/MtgReportTable.htm

Total Disadvantaged Business Enterprise (DBE) Goal: 18%

Due Date: 10/25/2017 12:00 PM

Contract Term: April 15, 2018 -April 14, 2021

Location: NYS

Ad Type: General

Primary Contact: Transportation, NYS Dept. of
Contract Management Bureau
Contract Management Bureau
Micheleen Gregware
Contract Management Specialist 2
50 Wolf Rd, 6th Floor
Albany, NY 12232
United States
Ph: 518-485-8620
Fax:
micheleen.gregware@dot.ny.gov
Secondary contact: Transportation, NYS Dept. of
Contract Management Bureau
Contract Management Bureau
Micheleen Gregware
Contract Management Specialist 2
50 Wolf Rd, 6th Floor
Albany, NY 12232
United States
Ph: 518-485-8620
Fax:
micheleen.gregware@dot.ny.gov

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