Request for Quote: In-Vehicle Camera System and Incident-Level Monitoring

Agency: The New York State Contract Reporter
State: New York
Level of Government: State & Local
Category:
  • 67 - Photographic Equipment
Opps ID: NBD15621814811388890
Posted Date: Sep 13, 2021
Due Date: Oct 5, 2021
Source: Members Only
Issue Date: 09/13/2021 Contract Number: C0SCO0058
Request for Quote: In-Vehicle Camera System and Incident-Level Monitoring
Description:

OPWDD is seeking information and pricing for the equipment and services described below from qualified vendors who are able to provide the services statewide and who have experience with similar high-volume projects.

OPWDD seeks to implement in-vehicle camera systems capable of managing, tracking, viewing live, and storing recorded video/data from installed cameras, along with equipment, licensing, and cloud services. The vendor must also have the ability and experience to provide monitoring services to include review of incident-level video data. Monitoring of the camera systems includes monitoring of incident-level video in compliance with regulatory standards for incident management, identifying abuse and neglect, and other health and safety related imperatives.

This project will require installation of in-vehicle cameras in OPWDD’s transport fleet that is comprised of approximately 2,900 state operations vehicles including mini vans, full size passenger vans, and wheelchair vans.

The vendor will provide in-vehicle cameras, installation, implementation, applicable licenses, ongoing maintenance, and monitoring services.

Interested vendors should submit a detailed response that includes the following requested detail and associated prices:

  • Make and model of available in-vehicle cameras similar or equal to Lytx SF300 High-Definition Dual Lens 4G LTE Camera with Integrated GPS and Driver Identification
  • Description of the applicable software available
  • Description of the vendor’s Cloud offering as applicable to the system

Responses must demonstrate an understanding, or ability to perform, or experience with the following requirements:

  • Previous volume on average spent 2,084 hours per year reviewing an average of 4,200 videos per year.
  • Experience with government client, regulatory standards for incident management and identifying abuse/neglect, legal and ethical concerns related to confidentiality, privacy and dignity which substantially guide the provision of services. These considerations impact incident reporting, as well as a more general understanding of incidents (e.g., abuse and neglect) in the OPWDD system.
  • Experience with skills of particular and unique value to incident management for individuals with developmental disabilities.
  • Information contained in the videos monitored is highly confidential and intersects with some of the areas of greatest risk in the OPWDD system.
  • Ability to maintain extremely high standards for information management necessary to maintain strict confidentiality and demonstrated ability to follow OPWDD’s protocols exactly.

Responses must include the following to be provided statewide for 2,900 vehicles:

  • MSRP prices and discounted prices, if applicable
  • Purchase price per camera
  • Purchase price per license
  • Installation price per camera
  • Annual monitoring price per camera

NOTE: OPWDD is trying to determine if there are vendors available who provide these specific services and equipment, and what the cost range would be.

This is information gathering only. This is not a solicitation.

Due Date: 10/05/2021 11:00 AM

Contract Term: 5 years

Location:

Ad Type: General

Primary Contact: People with Developmental Disabilities, NYS Office for
Contract Management Unit

Alexander Rosney
Contract Management Specialist
500 Balltown Rd.
Schenectady, NY 12304
United States
Ph: 518-474-0915
Fax:
contracts@opwdd.ny.gov
Secondary contact: People with Developmental Disabilities, NYS Office for
Contract Management Unit

Alexander Rosney
Contract Management Specialist
500 Balltown Rd.
Schenectady, NY 12304
United States
Ph: 518-474-0915
Fax:
contracts@opwdd.ny.gov

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