Distributed Antenna System (DAS) at Phoenix Sky Harbor International Airport

Agency: City of Phoenix
State: Arizona
Level of Government: State & Local
Category:
  • 99 - Miscellaneous
Opps ID: NBD15734026622704738
Posted Date: Jan 11, 2021
Due Date: Mar 2, 2021
Solicitation No: AVN RCS 21-008
Source: Members Only
Distributed Antenna System (DAS) at Phoenix Sky Harbor International Airport

Updated: 01/11/2021 2:19 PM

Updated: 01/11/2021 2:19 PM


Solicitation Details
Solicitation/Project Number

AVN RCS 21-008

Department


Aviation

Contract Specialist/Procurement Officer

Michael Hughes

Pre-Offer Conference/Pre-Submittal Meeting


01/07/2021 11:00 AM

Date Due


03/02/2021 2:30 PM

NIGP


915-79 - Telecommunication Services(Not Otherwise Classified)

Additional Information

The City of Phoenix Aviation Department is seeking sealed responses from qualified Respondents to design, install, operate, manage and maintain a cellular Distributed Antenna System (DAS) at Phoenix Sky Harbor International Airport. The solicitation publication date is to be determined. Please continue to check back for any updates. All posted dates are subject to change.

Solicitation responses must be submitted in a sealed envelope, unless otherwise specified in the Solicitation. The response must clearly identify the Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail, unless otherwise specified in the Solicitation.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

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Revenue Contract Solicitation (“RCS”)
Request for Responses
DISTRIBUTED ANTENNA SYSTEM
AT PHOENIX SKY HARBOR INTERNATIONAL AIRPORT
AVN RCS 21-008
SCHEDULE OF EVENTS
All dates are subject to change without prior notice.
The City of Phoenix is not responsible for cost or losses incurred by any Respondent in the
preparation of a Response or due to date changes.
Publish RCS
ACTIVITY
Pre-Response Meeting via WebEx Live Meeting
Terminal Walkthrough
Question Deadline: Submittal of Written Questions
Answer Deadline: Answers to Written Questions
Solicitation Deadline
Evaluation of Responses
Interviews / Discussion (If Necessary)
Award Recommendation to Phoenix City Council
Commencement of Agreement
DATE & TIME
(All times are local Phoenix, AZ time)
December 17, 2020
January 7, 2021 at 11:00 a.m.
Join by phone: +1-415-655-0001 US Toll
Access code: 177 623 4948
Meeting link:
https://cityofphoenix.webex.com/cityofphoenix/j.php?MTID=
mea98de35d96b0e4f717c5742ef18f29c
January 8, 2021 at 1:00 p.m.
January 13, 2021 at 2:00 p.m.
January 25, 2021 at 2:00 p.m.
February 22, 2021 at 2:30 p.m.
Join by phone: +1-415-655-0001 US Toll
Access code: 177 277 9279
Meeting link:
https://cityofphoenix.webex.com/cityofphoenix/j.php?MTID=
ma93f48cb1d4622a44ddcb9fc8853a0df
March 29, 2021 – April 2, 2021
March 29, 2021 – April 2, 2021
June 2021
July 2021
Submit Responses and request for alternate formats to:
Michael Hughes
Procurement Officer
City of Phoenix Aviation Department
2485 East Buckeye Road, Phoenix, AZ 85034-4301
602-286-1271 (TEL) / 800-781-1010 (TTY)
avn.solicitations@phoenix.gov
https://solicitations.phoenix.gov/Solicitations/Details/867
This RCS is issued pursuant to Phoenix City Code Chapter 43 and Administrative
Regulation 3.10. This RCS does not commit the City to award any contract(s).
TABLE OF CONTENTS
CITY OF PHOENIX
Aviation Department
Contracts & Services
2485 East Buckeye Road,
Phoenix, AZ 85034
Contents
I. INTRODUCTION .................................................................................................. 6
A. BACKGROUND ......................................................................................................... 6
B. DEFINITIONS ............................................................................................................ 7
C. MINIMUM QUALIFICATIONS .................................................................................... 8
D. GOOD STANDING..................................................................................................... 9
E. OUTREACH REQUIREMENTS ................................................................................. 9
F. EQUAL PAY REQUIREMENTS ................................................................................10
G. AGREEMENT TERM AND CONTRACTUAL RELATIONSHIP..................................10
H. EXECUTION OF THE AGREEMENT........................................................................11
I. GUARANTEE INSTRUMENTS .................................................................................11
J. PRE-RESPONSE MEETING ....................................................................................12
K. QUESTIONS AND ANSWERS (Q&A) PROCESS.....................................................13
L. ADDENDUM TO RCS ...............................................................................................13
M. RESPONDENT EXCEPTIONS .................................................................................14
N. AIRPORT SECURITY ...............................................................................................14
O. INFORMATION SECURITY RISK ASSESSMENT REQUIREMENT.........................14
P. RESPONSE LIMITATION TO THIS RCS ..................................................................14
II. SCOPE OVERVIEW ........................................................................................... 16
A. PROJECT GOAL ......................................................................................................16
B. STAKEHOLDERS .....................................................................................................16
C. BUSINESS OBJECTIVES .........................................................................................16
D. SUCCESS CRITERIA ...............................................................................................17
E. REVENUE TO THE CITY..........................................................................................17
F. LIQUIDATED DAMAGES..........................................................................................18
III. EVALUATION CRITERIA AND RESPONSE INSTRUCTIONS ......................... 19
A. RESPONSE EVALUATION.......................................................................................19
B. EVALUATION CRITERIA..........................................................................................19
C. SUBMISSION OF OFFER – ELECTRONIC RESPONSE SUBMISSION ..................20
D. DELIVERY OF RESPONSES ...................................................................................21
E. FORM OF RESPONSE.............................................................................................27
F. WITHDRAWAL / CORRECT RESPONSE.................................................................27
G. LATE RESPONSES ..................................................................................................27
H. RESPONSE RESULTS.............................................................................................28
IV. DETERMINATION OF RESPONSIVENESS AND RESPONSIBILITY AND
EVALUATION..................................................................................................... 29
A. RESPONSIVENESS AND RESPONSIBILITY...........................................................29
B. EVALUATION ...........................................................................................................29
C. DISCUSSIONS .........................................................................................................29
D. PRESENTATION ......................................................................................................30
Page 2 of 38
TABLE OF CONTENTS
CITY OF PHOENIX
Aviation Department
Contracts & Services
2485 East Buckeye Road,
Phoenix, AZ 85034
V. GENERAL TERMS AND CONDITIONS OF THE RCS ...................................... 31
A. SOLICITATION TRANSPARENCY POLICY .............................................................31
B. AWARD RECOMMENDATION .................................................................................32
C. DISCLOSURE OF CONFIDENTIAL AND PROPRIETARY INFORMATION..............32
D. CITY’S RESERVATION OF RIGHTS ........................................................................33
E. CITY’S RIGHT TO DISQUALIFY FOR CONFLICT OF INTEREST ...........................33
F. RESPONDENT INCURRED COSTS ........................................................................33
G. CITY’S SOLE DETERMINATION OF RESPONSIVENESS AND RESPONSIBILITY
AND RIGHT TO INVESTIGATE ................................................................................33
H. TITLE VI SOLICITATION NOTICE ............................................................................34
I. RESPONDENT CERTIFICATION AND AFFIDAVIT..................................................34
J. PROTEST POLICY ...................................................................................................34
K. LEGAL WORKER REQUIREMENTS ........................................................................36
L. NON-DISCRIMINATION / EQUAL OPPORTUNITY ..................................................36
M. AFFIRMATIVE ACTION COMPLIANCE CERTIFICATION........................................38
Page 3 of 38
TABLE OF CONTENTS
CITY OF PHOENIX
Aviation Department
Contracts & Services
2485 East Buckeye Road,
Phoenix, AZ 85034
ATTACHMENTS
ATTACHMENT 1
ATTACHMENT 2
ATTACHMENT 3
ATTACHMENT 4
ATTACHMENT 5
ATTACHMENT 6
ATTACHMENT 7
ATTACHMENT 8
ATTACHMENT 9
Draft Agreement
Minimum Qualifications
Conflict of Interest and Solicitation Transparency
Disclosure Form
Notarized Affidavit
Letter of Declaration (Equal Pay)
Information Security Risk Assessment Questionnaire
Respondent References
Proposed First Year MAG License Fee and Additional
Revenue to the City
Pro Forma
Page 4 of 38
EXHIBITS
EXHIBIT A
EXHIBIT B
EXHIBIT C
EXHIBIT D
EXHIBIT E
EXHIBIT F
EXHIBIT G
EXHIBIT H
EXHIBIT I
EXHIBIT J
EXHIBIT K
EXHIBIT L
EXHIBIT M
EXHIBIT N
TABLE OF CONTENTS
CITY OF PHOENIX
Aviation Department
Contracts & Services
2485 East Buckeye Road,
Phoenix, AZ 85034
Scope of Work
System Specifications
Acronyms / Definitions
Phoenix Sky Harbor International Airport Over
Existing Network Telecom Room (IDF/MDF/TR/IT)
Locations
Available Fiber Capacity
Applicable Standards and Regulations
Supplemental Terms and Conditions to All Airport
Agreements
Compliance with Environmental Laws
Letter of Credit Form
Proposed MAG License Fee
Service Plans
Small Business Outreach Agreement Clause
Small Business Outreach Efforts
Page 5 of 38
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