WEATHERIZATION ASSISTANCE PROGRAM

Agency: City of Phoenix
State: Arizona
Level of Government: State & Local
Category:
  • G - Social Services
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD15734306587393048
Posted Date: Jul 31, 2020
Due Date: Aug 10, 2020
Solicitation No: NSD-RFP-21-001
Source: Members Only
WEATHERIZATION ASSISTANCE PROGRAM

Updated: 07/30/2020 3:23 PM

Updated: 07/30/2020 3:23 PM


Solicitation Details
Solicitation/Project Number

NSD-RFP-21-001

Department


Neighborhood Services

Contract Specialist/Procurement Officer

Gioia M Bufkin

Pre-Offer Conference/Pre-Submittal Meeting

Date Due


08/10/2020 2:00 PM

NIGP


961-89 - Weatherization Audit Services

Additional Information

The City of Phoenix, Neighborhood Services Department is seeking an established organization to enter into a contract with individual(s) or organization(s) to provide Project Management, Administration Services and Performance of the Neighborhood Services Department Weatherization Assistance Program (NSDWAP). The intent of the Weatherization Program is to reduce energy costs for income-eligible households by providing home energy efficiency measures, addressing health and safety areas of concern. The City of Phoenix Neighborhood Services Department (NSD) is the recipient and administrator of the federal and state funding. The term of this agreement will be for a three (3) year term with two (2) one-year options to extend.

Solicitation responses must be submitted in a sealed envelope, unless otherwise specified in the Solicitation. The response must clearly identify the Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail, unless otherwise specified in the Solicitation.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

Interested Party Form

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Attachment Preview

GATE INSTALLATION SERVICES
CONTRACTOR GUIDELINE
AND
APPLICATION
6/18/20
Thank you for your interest in becoming an approved contractor for gate installation services. The City of
Phoenix is piloting a program to gate approximately 80 open alleys within the city limits of Phoenix to promote
safety, which will require about 160 gate installations. Additional gates may be installed depending upon
program interest and funding availability. The City of Phoenix (City) Neighborhood Services Department
(NSD) will administer the Gate Installation Services contracts and seeks eligible contractors who meet the
requirements to submit their application to be placed on an Approved Contractor List (ACL) for a period of
three (3) years. NSD will periodically procure additional contractors as needed. Approved contractors are
eligible to bid on and perform work on gate installation projects that they are selected for. Below is the
schedule of events.
ACTIVITY
(All times are Local
Phoenix time)
Solicitation Issue Date
Written Inquiries Due Date
Offer Due Date
Post Solicitation
Communication
SCHEDULE OF EVENTS
DATE
LOCATION
Tuesday, Jun 30 2020
11:00 AM
Thursday, July 9, 2020
3:00 PM
Tuesday, July 14, 2020
https://solicitations.phoenix.gov
NSD.Procurement@phoenix.gov
NSD.Procurement@phoenix.gov
NSD.gatedalleybids@phoenix.gov
The program strives to serve Phoenix residents to promote safety and to reduce blight. The program
provides homeowners whose properties abut an alleyway the opportunity to gate their alleys and install
locked gates at the ends of the alley adjacent to their properties. Through our partnership with contractors
like you, we have been able to deliver effective programs that make the city of Phoenix a community of
desirable neighborhoods.
GATE INSTALLATION SERVICES
CONTRACTOR GUIDELINE AND APPLICATION
TABLE OF CONTENTS
CONTRACTOR APPLICATION PROCESS
1
APPLICATION FOR PLACEMENT ON THE GATE INSTALLATION APPROVED CONTRACTOR LIST
1
CONTRACTOR ELIGIBILITY
2
CONTRACTOR APPROVAL
2
BIDDING PROCESS AND PROTOCOLS
3
PROCESS OVERVIEW
3
SPECIFIC BIDDING PROCESSES
3
PUBLIC BID OPENING
4
AFTER THE BID
4
GATE INSTALLATION CONTRACTS
4
NOTICE TO PROCEED (NTP)
5
CONSTRUCTION-RELATED CHARGEBACKS
5
CONTRACTOR EXPECTATIONS AND PERFORMANCE STANDARDS
5
PROVIDE EXCEPTIONAL CUSTOMER SERVICE
5
COMMUNICATION
5
SCOPE OF WORK
5
CHANGE ORDERS
6
PAYMENT REQUESTS AND INVOICING REQUIREMENTS
6
WARRANTY
6
WORKSITE BEHAVIOR AND RESPONSIBILITY
7
IDENTIFICATION
7
SUPERVISION
7
ILLEGAL, CRIMINAL OR EGREGIOUSLY IMMORAL ACTIVITIES
7
USE OF ALCOHOLIC BEVERAGES OR PRESCRIPTION MEDICATIONS THAT MAY CAUSE IMPAIRMENT 7
USE OF RESTROOM
7
USE OF PORTABLE RADIOS
8
PERMITS
8
WORKMANSHIP
8
DUST-PROOF CONSTRUCTION
8
MATERIALS
9
STORAGE OF MATERIALS
9
ACKNOWLEDGEMENT OF RECEIPT OF GATE INSTALLATION SERVICES CONTRACTOR
GUIDELINES AND APPLICATION
10
GATE INSTALLATION SERVICES
CONTRACTOR GUIDELINE AND APPLICATION
ATTACHMENTS
ATTACHMENT 1: GATE INSTALLATION SPECIFICATIONS
11
ATTACHMENT 2: CONTRACTOR APPLICATION
13
ATTACHMENT 3: INDIVIDUAL AUTHORIZATION FORM
15
ATTACHMENT 4: BID INFORMATION SHEET
17
ATTACHMENT 5: CONTRACTOR INSURANCE REQUIREMENTS
19
GATE INSTALLATION SERVICES
CONTRACTOR GUIDELINE AND APPLICATION
Gate Installation Services Approved Contractor Process
APPLICATION FOR PLACEMENT ON THE GATE INSTALLATION APPROVED CONTRACTOR LIST
Complete the Gate Installation Contractor Application in Attachment 2 and provide requested information. If you have
questions, please call 602-534-4444, option 4. The packet must be completed and all required forms must include
signatures or notarized documents and copies of the contractor’s license. Please sign and return the application and all
other required forms to nsd.gatedalleybids@phoenix.gov.
General qualifications for inclusion on the Gate Installation Services ACL are:
1. License: The contractor must have a current contractor’s license issued by the Arizona Registrar of Contractors. The
license classification must be appropriate for installing wrought iron gates – see Attachment 2 for Gate Installation
Specifications. All work must be completed in a professional workmanlike manner in compliance with the workmanship
standards of the Registrar of Contractors as established by A.R.S §§ 32-1101 through 32-1171, the Gate Installation
Specifications in Attachment 2, building codes governing gating alleys, and the Gate Installation Services Contractor
Guideline & Application. Any unresolved Registrar of Contractors complaints under the current or other vendor names
that you have operated a business in the last five (5) years shall be disclosed and explained to staff before submitting
an application. Staff will review the contractor’s license with the Arizona Registrar of Contractors annually.
2. Equal Opportunity and Employment: In order to do business with the City, the contractor must comply with Phoenix
City Code, 1969, Chapter 18, Article V, as amended, Equal Employment Opportunity Requirements. The contractor
will direct any questions regarding these requirements to the Equal Opportunity Department at 602-262-6790.
Contractors and all subcontractors shall abide by all federal, state and local regulations pertaining to equal
employment opportunity including:
a. Any contractor, subcontractor, trade contractor and/or vendor in performing under this contract shall not
discriminate against any worker, employee or applicant, or any member of the public, because of race, color,
religion, sex, national origin, age, or disability, nor otherwise commit an unfair employment practice.
b. The contractor, subcontractor, trade contractor and/or vendor shall ensure that applicants are employed, and
employees are dealt with during employment without regard to their race, color, religion, sex, national origin,
age, or disability. Such action shall include but not be limited to the following: Employment, promotion,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of
compensation; and selection for training; including apprenticeship.
c. The contractor further agrees that this clause will be incorporated in all subcontracts with all labor
organizations furnishing skilled, unskilled and union labor, or who may perform any such labor or services in
connection with this contract.
d. If the contractor, or any of its subcontractors, trade contractors and vendors, employ 35 or more employees,
the contractor further agrees not to discriminate against any worker, employee or applicant, or any member
of the public, because of sexual orientation or gender identity or expression and shall ensure that applicants
are employed, and employees are dealt with during employment without regard to their sexual orientation or
gender identity or expression.
3. Conflict of Interest: No contractor or its principals, agents or subcontractors shall have any direct or indirect interest
in gate installation service projects nor participate in any decision relating to a project contract which is prohibited by
law. Any potential or actual conflict of interest must be immediately disclosed to NSD Procurement staff: Gioia Bufkin,
Contracts Specialist II, 602-534-4444 for review.
In order to maintain the integrity of its programs and assure utmost fairness to the residents of the city in delivering
these services, it is critical that all City employees, agents, subrecipients, contractors, subcontractors, appointed
and elected officials maintain the highest standards of conduct regarding real or perceived conflicts of interest. A
conflict of interest is “a real or seeming incompatibility between one’s private interests and one’s public or fiduciary
duties”.
1
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