Data Center Modernization Project

Agency: City of Phoenix
State: Arizona
Level of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD15734674816255147
Posted Date: Jan 3, 2019
Due Date: Jan 26, 2019
Solicitation No: RFP 19-052
Source: Members Only
Data Center Modernization Project Current solicitations list
Solicitation Number /
Project Number
Department Buyer /
Contract Specialist
Buyer Email /
Contract Specialist Email
Pre-Proposal Conference /
Pre-Submittal Meeting
Date Due
RFP 19-052 Finance Andria Williams andria.williams@phoenix.gov
Tue, Jan 08, 2019 2:00 AM
Sat, Jan 26, 2019 6:00 AM

Attachment Preview

CITY OF PHOENIX
Finance Department Procurement Division
251 W. Washington Street, 8th Floor
Phoenix, AZ 85003
REQUEST FOR PROPOSAL
RFP 19-052 (AW)
DATA CENTER MODERNIZATION PROJECT
Procurement Officer
Andria Williams
(602) 262-7789
Andria.Williams@phoenix.gov
Date posted on website: December 21, 2018
TABLE OF CONTENTS
CITY OF PHOENIX
Table of contents
SECTION I INSTRUCTIONS ....................................................................................... 3
SECTION II STANDARD TERMS AND CONDITIONS .............................................. 17
SECTION lIl SPECIAL TERMS & CONDITIONS ....................................................... 36
SECTION IV SCOPE OF WORK ............................................................................... 51
SECTION V INSURANCE AND INDEMNIFICATION................................................. 85
SECTION VI SUBMITTALS ....................................................................................... 90
.
Offeror Name _________________________________
Page 2 of 99
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SECTION I - INSTRUCTIONS
CITY OF PHOENIX
SECTION I INSTRUCTIONS
Please read before continuing to the offer document. This list may not include
every requirement; the purpose is to assist vendors, but vendors are expected
to read and comply with the entire solicitation.
SOLICITATION RESPONSE CHECK LIST
Check off each of the following as the necessary action is completed.
All forms have been completed and signed, including Solicitation Disclosure form.
All Submittals are included.
Reviewed and verified prices offered.
Checked price extensions and totals.
Included any required drawings or descriptive literature.
If required, checked and included the amount of the offer surety.
Reviewed the insurance requirements, if any, to assure compliance.
Included the specified number of copies of the offer as indicated in Submittal
section.
Included signed addenda, if any.
Addressed the mailing envelope to the Procurement Officer on the solicitation front
page, at the address listed.
The mailing envelope clearly shows your company name and address, the
solicitation number, solicitation title and the offer opening date.
Mail the response in time City must receive offers no later than the date and
time indicated in the Schedule of Events or addenda.
Offeror Name _________________________________
Page 3 of 99
Rev. 09/2017 (JMK)
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
SECTION I INSTRUCTIONS
1. DESCRIPTION STATEMENT OF NEED:
1.1. The City of Phoenix invites sealed offers for Data Center Modernization
Project for a five-year period commencing on or about June 1, 2019, in
accordance with the specifications and provisions contained herein or the
“Effective Date” which is upon award by City Council, conditioned upon signature
and recording by the City Clerk’s department, as required by the Phoenix City
Code, whichever is later.
1.2. This solicitation is available through Arizona Relay Service 7-1-1. Please
call TTY 800-367-8939 for assistance.
1.3. Notwithstanding the foregoing, this Agreement will terminate upon the
earliest occurrence: by reaching the end of the term including any extensions
exercised, or termination pursuant to the provisions of this Agreement.
2. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION:
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/financesite/Pages/EProc-help.aspx
to respond to
solicitations and access procurement information. The City may, at its sole discretion,
reject any offer from an Offeror who has not registered.
3. SCHEDULE OF EVENTS:
ACTIVITY (All times are local Phoenix time)
Pre-Offer Conference
Pre-Offer Conference Location
Pre-Offer Conference Web Address
Written Inquiries Due Date
Offer Due Date
Offer Submittal Location
DATE
January 7, 2019 at 10:00 a.m.
251 W. Washington Street, 8th Floor
Conference Room 854,
Phoenix, AZ 85003
https://cityofphoenix.webex.com/me
et/tom.magrini
January 9, 2019 at 10:00a.m. (local
Arizona time)
January 25, 2019 at 2:00p.m.
(local Arizona time)
251 W. Washington Street, 8th Floor
Phoenix, AZ 85003
Offeror Name _________________________________
Page 4 of 99
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SECTION I - INSTRUCTIONS
CITY OF PHOENIX
The City reserves the right to change dates and/or locations as necessary, and the
City does not always hold a Pre-Offer Conference or Site visit.
4. PREPARATION OF OFFER:
5.1 All forms provided in Submittal Section must be completed and submitted
with the offer. The signed and completed Solicitation Disclosure form must
be included or your offer may be deemed non-responsive.
5.2 It is permissible to copy Submittal forms if necessary. Erasures,
interlineations, or other modifications of the offer must be initialed in original
ink by the authorized person signing the offer. No offer will be altered,
amended or withdrawn after the specified offer due date and time. The City
is not responsible for Offeror’s errors or omissions.
5.3 All time periods stated as a number of days will be calendar days.
5.4 It is the responsibility of all Offerors to examine the entire solicitation and
seek clarification of any requirement that may not be clear and to check all
responses for accuracy before submitting an offer. Negligence in preparing
an offer confers no right of withdrawal after due date and time. Offerors are
strongly encouraged to:
5.1.1 Consider applicable laws and/or economic conditions that may affect
cost, progress, performance, or furnishing of the products or
services.
5.1.2 Study and carefully correlate Offeror’s knowledge and observations
with the solicitation and other related data.
5.1.3 Promptly notify the City of all conflicts, errors, ambiguities, or
discrepancies that Offeror has discovered in or between the
solicitation and other related documents.
5.1.4 The City does not reimburse the cost of developing, presenting or
providing any response to this solicitation. Offers submitted for
consideration should be prepared simply and economically,
providing adequate information in a straightforward and concise
manner. The Offeror is responsible for all costs incurred in
responding to this solicitation. All materials and documents
submitted in response to this solicitation become the property of the
City and will not be returned.
Offeror Name _________________________________
Page 5 of 99
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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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