WEARHERIZATION ASSISTANCE PROGRAM

Agency: City of Phoenix
State: Arizona
Level of Government: State & Local
Category:
  • G - Social Services
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD15734738664485835
Posted Date: Jul 28, 2020
Due Date: Aug 10, 2020
Solicitation No: NSD-RFP-21-001
Source: Members Only
WEARHERIZATION ASSISTANCE PROGRAM

Updated: 07/28/2020 12:36 PM

Updated: 07/28/2020 12:36 PM


Solicitation Details
Solicitation/Project Number

NSD-RFP-21-001

Department


Neighborhood Services

Contract Specialist/Procurement Officer

Gioia M Bufkin

Pre-Offer Conference/Pre-Submittal Meeting

Date Due


08/10/2020 2:00 PM

NIGP


961-89 - Weatherization Audit Services

Additional Information

The City of Phoenix, Neighborhood Services Department is seeking an established organization to enter into a contract with individual(s) or organization(s) to provide Project Management, Administration Services and Performance of the Neighborhood Services Department Weatherization Assistance Program (NSDWAP). The intent of the Weatherization Program is to reduce energy costs for income-eligible households by providing home energy efficiency measures, addressing health and safety areas of concern. The City of Phoenix Neighborhood Services Department (NSD) is the recipient and administrator of the federal and state funding. The term of this agreement will be for a three (3) year term with two (2) one-year options to extend.

Solicitation responses must be submitted in a sealed envelope, unless otherwise specified in the Solicitation. The response must clearly identify the Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail, unless otherwise specified in the Solicitation.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

Interested Party Form

Please fill out the following information to be placed on the Interested Parties list for this Solicitation.

NOTE: The below form is NOT used to submit bids.
Contact
Contractor
Phone Number
Email

Address:

Address Line 1
Address Line 2
City
State--Select--AlaskaAlabamaArkansasArizonaCaliforniaColoradoConnecticutDelawareFloridaGeorgiaHawaiiIowaIdahoIllinoisIndianaKansasKentuckyLousianaMassachusettsMarylandMaineMichiganMinnesotaMissouriMississippiMontanaNorth CarolinaNorth DakotaNebraskaNew HampshireNew JerseyNew MexicoNevadaNew YorkOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVirginiaVermontWashingtonWisconsinWest VirginiaWyoming
Zip
CancelSubmit

Attachment Preview

CITY OF PHOENIX
Neighborhood Services Department
Gioia Bufkin
200 West Washington Street
Phoenix, AZ 85003
(602) 602-534-5500
NSD.Procurement@phoenix.gov
REQUEST FOR PROPOSAL
NSD-RFP-21-001
WEARHERIZATION ASSISTANCE PROGRAM
REQUIREMENTS CONTRACT
TABLE OF CONTENTS
CITY OF PHOENIX
SECTION I – INSTRUCTIONS…………………………………………………………...3
SECTION II – STANDARD TERMS AND CONDITIONS……………………………..17
SECTION III – SPECIAL TERMS AND CONDITIONS…………………………………31
SECTION IV – INSURANCE AND INDEMNIFICATION……………………………… 38
SECTION V – SCOPE OF WORK……………………………………………………….42
SECTION VI – SUBMITTALS……………………………………………………………..57
Fee Schedule……………………………………………………………..57
References………………………………………..………………………87
Offer………………………………………………………..………………89
Acceptance of Offer………………………………………………………90
Conflict of Interest & Solicitation Transparency Disclosure Form…...91
NSD-RFP-21-001
Page 2 of 93
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
SECTION I – INSTRUCTIONS
Please read before continuing to the offer document. This list may not include
every requirement; the purpose is to assist vendors, but vendors are expected to
read and comply with the entire solicitation.
SOLICITATION RESPONSE CHECK LIST
Check off each of the following as the necessary action is completed.
All forms have been completed and signed, including Solicitation Disclosure form.
All Submittals are included.
Reviewed and verified prices offered.
Checked price extensions and totals.
Included any required drawings or descriptive literature.
If required, checked and included the amount of the offer surety.
Reviewed the insurance requirements, if any, to assure compliance.
Included the specified number of copies of the offer as indicated in Submittal
section.
Included signed addenda, if any.
The subject line of the submission email indicates the solicitation number and
solicitation title.
Email the response timely – City must receive offers no later than the date and time
indicated in the Schedule of Events or addenda.
NSD-RFP-21-001
Page 3 of 93
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
1. DESCRIPTION – STATEMENT OF NEED:
1.1. The City of Phoenix, Neighborhood Services Department is seeking an
established organization to enter into a contract with individual(s) or
organization(s) to provide Project Management, Administration Services and
Performance of the Neighborhood Services Department Weatherization
Assistance Program (NSDWAP). The intent of the Weatherization Program
is to reduce energy costs for income-eligible households by providing home
energy efficiency measures, addressing health and safety areas of concern.
The City of Phoenix Neighborhood Services Department (NSD) is the
recipient and administrator of the federal and state funding. The term of this
agreement will be for a three (3) year term with two (2) one-year options to
extend.
1.2. Commencing on or about September 1, 2020, in accordance with the
specifications and provisions contained herein or the “Effective Date”,
conditioned upon signature and recording by the City Clerk’s department, as
required by the Phoenix City Code, whichever is later.
1.3. This solicitation is available through Arizona Relay Service 7-1-1. Please call
TTY 800-367-8939 for assistance.
1.4. Notwithstanding the foregoing, this Agreement will terminate upon the earliest
occurrence: by reaching the end of the term including any extensions
exercised, or termination pursuant to the provisions of this Agreement.
2. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION:
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/financesite/Pages/EProc-help.aspx
to respond to
solicitations and access procurement information. The City may, at its sole discretion,
reject any offer from an Offeror who has not registered.
3. SCHEDULE OF EVENTS:
ACTIVITY
(All times are local
Phoenix time)
DATE
LOCATION
Solicitation Issue Date
Monday, July 27, 2020
https://solicitations.phoenix.gov/
Written Inquiries Due Date
Offer Due Date
Friday, July 31, 2020 at 10:00 AM
By Email:
NSD.Procurement@phoenix.gov
By Email:
Monday, August 10, 2020 at 2:00 PM NSD.Procurement@phoenix.gov
The City reserves the right to change dates and/or locations as necessary, and
the City does not always hold a Pre-Offer Conference or Site visit.
NSD-RFP-21-001
Page 4 of 93
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
4. PREPARATION OF OFFER:
4.1 All forms provided in Submittal Section must be completed and submitted
with the offer. The signed and completed Solicitation Disclosure form must
be included or your offer may be deemed non-responsive.
4.2 It is permissible to copy Submittal forms if necessary. Erasures,
interlineations, or other modifications of the offer must be initialed in original
ink by the authorized person signing the offer. No offer will be altered,
amended or withdrawn after the specified offer due date and time. The City
is not responsible for Offeror’s errors or omissions.
4.3 All time periods stated as a number of days will be calendar days.
4.4 It is the responsibility of all Offerors to examine the entire solicitation and
seek clarification of any requirement that may not be clear and to check all
responses for accuracy before submitting an offer. Negligence in preparing
an offer confers no right of withdrawal after due date and time. Offerors are
strongly encouraged to:
4.4.1 Consider applicable laws and/or economic conditions that may affect
cost, progress, performance, or furnishing of the products or
services.
4.4.2 Study and carefully correlate Offeror’s knowledge and observations
with the solicitation and other related data.
4.4.3 Promptly notify the City of all conflicts, errors, ambiguities, or
discrepancies that Offeror has discovered in or between the
solicitation and other related documents.
4.4.4 The City does not reimburse the cost of developing, presenting or
providing any response to this solicitation. Offers submitted for
consideration should be prepared simply and economically,
providing adequate information in a straightforward and concise
manner. The Offeror is responsible for all costs incurred in
responding to this solicitation. All materials and documents
submitted in response to this solicitation become the property of the
City and will not be returned.
4.4.5 Offerors are reminded that the specifications stated in the solicitation
are the minimum level required and that offers submitted must be for
products or services that meet or exceed the minimum level of all
features specifically listed in this solicitation. Offers offering less than
any minimum specifications or criteria specified are not responsive
and should not be submitted.
NSD-RFP-21-001
Page 5 of 93
Rev. 12/2019
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

TRY FOR FREE

Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >