RFQ-18-EDU-25 Hearing Screening Assessment Training

Agency: City of Phoenix
State: Arizona
Level of Government: State & Local
Category:
  • U - Education and Training Services
Opps ID: NBD15734748164939673
Posted Date: Jan 3, 2019
Due Date: Jan 17, 2019
Solicitation No: RFQ-18-EDU-25
Source: Members Only
RFQ-18-EDU-25 Hearing Screening Assessment Training Current solicitations list
Solicitation Number /
Project Number
Department Buyer /
Contract Specialist
Buyer Email /
Contract Specialist Email
Pre-Proposal Conference /
Pre-Submittal Meeting
Date Due
RFQ-18-EDU-25 Human Services Vanessa Ramirez vanessa.ramirez@phoenix.gov
Thu, Jan 17, 2019 7:00 AM

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CITY OF PHOENIX
Human Services Department, Education Division
REQUEST FOR QUOTATION
RFQ-18-EDU-25
Hearing Screening Assessment Training
PROCUREMENT OFFICER
Vanessa Ramirez
Procurement Officer
602-534-1032
vanessa.ramirez@phoenix.gov
TABLE OF CONTENTS
CITY OF PHOENIX
SECTION I INSTRUCTIONS........................................................................................3
SECTION II STANDARD TERMS AND CONDITIONS ................................................9
SECTION III SPECIAL TERMS & CONDITIONS.......................................................25
SECTION IV INSURANCE AND INDEMNIFICATION ...............................................30
SECTION V SCOPE OF WORK ................................................................................34
SECTION VI SUBMITTALS .......................................................................................39
Solicitation No. RFQ-18-EDU-25
Page 2
SECTION I INSTRUCTIONS
CITY OF PHOENIX
SECTION I INSTRUCTIONS
1. STATEMENT OF WORK:
1.1. The City of Phoenix invites Quotes for hearing screening assessment
training services for a three-year period commencing on or about July 1,
2019, in accordance with the specifications and provisions contained in
this Agreement.
1.2. Notwithstanding the foregoing, this Agreement will terminate upon the
earliest occurrence of any of the following:
reaching the end of the term and any extensions exercised as set forth
above; or
payment of the maximum compensation under this Agreement; or
termination pursuant to the provisions of this Agreement.
2. SCHEDULE OF EVENTS:
ACTIVITY (All times are local Phoenix time)
DATE
Written Inquiries Due Date
1/9/2019 at 3:00 p.m.
Answer Posting Deadline
1/11/2019
Offer Due Date
1/16/2019 at 3:00 p.m.
Offer Submittal Location
200 W. Washington Street, 18th Floor
Phoenix, AZ 85003
The City reserves the right to change dates and/or locations as necessary, and the
City does not always hold a Pre-Offer Conference.
3. PREPARATION OF QUOTE:
3.1. All forms provided in Section VI Submittals must be completed and
submitted with the Quote.
3.2. It is permissible to copy Submittal forms if necessary. Erasures,
interlineations, or other modifications of the Quote must be initialed in
Solicitation No. RFQ-18-EDU-25
Page 3
SECTION I INSTRUCTIONS
CITY OF PHOENIX
original ink by the authorized person signing the Quote. No Quote will be
altered, amended or withdrawn after the specified Quote due date and
time. The City is not responsible for Vendors errors or omissions.
3.3. All time periods stated as a number of days will be calendar days.
3.4. It is the responsibility of all Vendors to examine the entire document and
seek clarification of any requirement that may not be clear and to check all
responses for accuracy before submitting a Quote. Negligence in
preparing a Quote confers no right of withdrawal after due date and time.
Vendors are strongly encouraged to:
3.4.1. Consider applicable laws and/or economic conditions that may
affect cost, progress, performance, or furnishing of the products
or services.
3.4.2. Study and carefully correlate Vendors knowledge and
observations with the Agreement and other related data.
3.4.3. Promptly notify the City of all conflicts, errors, ambiguities, or
discrepancies that Vendor has discovered in or between the
Agreement and other related documents.
3.4.4. Vendors are reminded that the specifications stated in the
Agreement are the minimum level required and that Quotes
submitted must be for products or services that meet or exceed
the minimum level of all features specifically listed in this
Agreement. Quotes with less than any minimum specifications
or criteria specified are not responsive and should not be
submitted.
3.4.5. Quote responses submitted for products considered by the
seller to be acceptable alternates to the brand names or
manufacturer’s catalog references specified herein must be
submitted with technical literature and/or detailed product
brochures for the City’s use to evaluate the products quoted.
Quotes submitted without this product information may be
considered as non-responsive and rejected. The City will be the
sole judge as to the acceptability of alternate products
3.4.6. Prices will be submitted on a per unit basis by line item, when
applicable. In the event of a disparity between the unit price and
extended price, the unit price will prevail unless obviously in
error.
Solicitation No. RFQ-18-EDU-25
Page 4
SECTION I INSTRUCTIONS
CITY OF PHOENIX
4. SUBMISSION OF QUOTE:
Quotes must be in possession of the Department on or prior to the exact time and
date indicated in the Schedule of Events. Late Quotes will not be considered. The
prevailing clock will be the City Department’s clock. Quotes must be submitted in a
sealed envelope and the following information should be noted on the outside of the
envelope:
Offeror’s Name
Offeror’s Address (as shown on the Certification Page)
Solicitation Number
Solicitation Title
Quote Opening Date
All quotes must be completed in ink or typewritten. Include the number of copies that
are required as indicated in Section VI Submittals.
5. EXCEPTIONS:
Vendor must not take any exceptions to any terms, conditions or material
requirements of this Agreement. Quotes submitted with exceptions will be deemed
non-responsive and disqualified from further consideration. Vendors must conform to
all of the requirements specified in the Agreement. The City encourages Vendors to
send inquiries to the procurement officer rather than including exceptions in their
Quote.
6. INQUIRIES:
All questions that arise relating to this Agreement should be directed via email to the
Procurement Officer.
No informal contact initiated by Vendors on the proposed service will be allowed with
members of City’s staff from date of distribution of this Agreement until after the
closing date and time for the submission of Quotes. All questions concerning or
issues related to this Agreement must be presented in writing.
7. BUSINESS IN ARIZONA:
The City will not enter into contracts with foreign corporations not granted authority
to transact business, or not in good standing in the State of Arizona, with the Arizona
Corporation Commission.
Solicitation No. RFQ-18-EDU-25
Page 5
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