SUPPLY OF WATER PIPE AND MISCELLANEOUS FITTINGS

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Agency: City of Phoenix
State: Arizona
Level of Government: State & Local
Category:
  • 47 - Pipe, Tubing, Hose, Fittings
  • Y - Construction of Structures and Facilities
Opps ID: NBD15734890586331102
Posted Date: Jan 12, 2021
Due Date: Feb 2, 2021
Solicitation No: IFB 2021-WDD-436 (SD)
Source: Members Only
SUPPLY OF WATER PIPE AND MISCELLANEOUS FITTINGS

Updated: 01/11/2021 3:11 PM

Updated: 01/11/2021 3:11 PM


Solicitation Details
Solicitation/Project Number

IFB 2021-WDD-436 (SD)

Department


Water Services

Contract Specialist/Procurement Officer

Steve De La Huerta

Pre-Offer Conference/Pre-Submittal Meeting

Date Due


02/02/2021 2:00 PM

NIGP


815-00 - STEAM AND HOT WATER FITTINGS,ACCESSORIES,AND SUPPLIES

Additional Information

Pre-Bid Conference is STRONGLY ENCOURAGED and will be held via WebEx on 1/19/2021 11:00 am local Phoenix time.

Solicitation responses must be submitted in a sealed envelope, unless otherwise specified in the Solicitation. The response must clearly identify the Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail, unless otherwise specified in the Solicitation.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

Interested Party Form

Please fill out the following information to be placed on the Interested Parties list for this Solicitation.

NOTE: The below form is NOT used to submit bids.
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CITY OF PHOENIX
Water Services Department
Steve De La Huerta
Procurement Officer
200 W. Washington Street
Phoenix, AZ 85003
(602) 261-8812
Email: Steve.delahuerta@phoenix.gov.
Date posted on website January 11, 2021
INVITATION FOR BID
IFB 2021-WDD-436 (SD)
SUPPLY OF WATER PIPE AND MISCELLANEOUS FITTINGS -
REQUIREMENTS CONTRACT
Rev. 12/2019
TABLE OF CONTENTS
TABLE OF CONTENTS:
CITY OF PHOENIX
200 W. Washington Street
9th Floor
Phoenix, AZ 85003
SOLICITATION RESPONSE CHECK LIST:…………………………………..3
SECTION I - INSTRUCTIONS:…………………….……………………………………4
SECTION II – STANDARD TERMS AND CONDITIONS:…………………………...14
SECTION III – SPECIAL TERMS & CONDITIONS:…………………………………..29
SECTION IV – INSURANCE AND INDEMNIFICATION:……………………………..41
SECTION V – SCOPE:……………………………………………………………………43
SECTION VI – SUBMITTALS:…………………………………………………………...46
SECTION VII - ATTACHMENTS…………………………………………………………50
ATTACHMENT A - CONFLICT OF INTEREST & SOLICITATION TRANSPARENCY
DISCLOSURE………………………………………….……………………………………………50
ATTACHMENT B - REFERENCES………………………………………………………………54
ATTACHMENT C - PRICE SCHEDULE WORKBOOK... (SEE SEPARATE ATTACHMENT)
Solicitation Number IFB 2021-WDD-436 (SD)
Pg. 2
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
200 W. Washington
Street 9th Floor
Phoenix, AZ 85003
Please read before continuing to the offer document. This list may not include every
requirement; the purpose is to assist vendors, but vendors are expected to read and
comply with the entire solicitation.
SOLICITATION RESPONSE CHECK LIST
Check off each of the following as the necessary action is completed.
All forms have been completed and signed, including Solicitation Disclosure form.
All Submittals are included.
Reviewed and verified prices offered.
Checked price extensions and totals.
Included any required drawings or descriptive literature.
If required, checked and included the amount of the offer surety.
Reviewed the insurance requirements, if any, to assure compliance.
Included the specified number of copies of the offer as indicated in Submittal
section.
Included signed addenda, if any.
Included one (1) original PDF copy submitted electronically via email; the Offer as
indicated in Submittal section.
The electronic submission via email must have the solicitation number on the subject
line.
The body of the email must clearly show your company name and address, the
solicitation number, solicitation title, and the Offer opening date.
All items listed in Section VI, Submittals are included.
Email the response timely – City must receive Offers no later than the date and time
indicated in the Schedule of Events or addenda.
Solicitation Number IFB 2021-WDD-436 (SD)
Pg. 3
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
200 W. Washington Street
9th Floor
Phoenix, AZ 85003
1. DESCRIPTION – STATEMENT OF NEED - TERM: The City of Phoenix Water
Services Department invites sealed offers for the supply of Water Pipes and
Miscellaneous Fittings for a five-year period commencing on July 1,2021 or after
City Council approval, in accordance with the specifications and provisions
contained herein.
1.1. This solicitation is available through Arizona Relay Service 7-1-1. Please call
TTY 800-367-8939 for assistance.
1.2. Notwithstanding the foregoing, this Agreement will terminate upon the earliest
occurrence: by reaching the end of the term including any extensions
exercised, or termination pursuant to the provisions of this Agreement.
2. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION: Vendors must be
registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/procure to respond to solicitations and access
procurement information. The City may, at its sole discretion, reject any offer from
an Offeror who has not registered.
3. SCHEDULE OF EVENTS:
ACTIVITY
LOCATION
DUE DATE AND TIME
All times are
Phoenix local time
via WEBEX by appointment
only
Pre-Offer
Conference
(schedule by 1/19/2021, 9:00
am)
ATTENDANCE TO THE PRE-
Tuesday, January 19, 2021,
11:00 PM
OFFER CONFERENCE IS
STRONGLY ENCOURAGED.
Written
Inquiries
wsdprocurement@phoenix.gov
Tuesday, January 26, 2021
2:00 PM
Offers Due
Electronically
wsdprocurement@phoenix.gov
Tuesday, February 2, 2021,
2:00 PM
A Pre-Offer Conference will be held electronically via WEBEX or some other
means by appointment only. Offerors that plan on attending must provide
confirmation of attendance by emailing steve.delahuerta@phoenix.gov no later
than Tuesday, January 19, 2021, 11:00 a.m. The City reserves the right to change
dates and/or locations as necessary.
Solicitation Number IFB 2021-WDD-436 (SD)
Pg. 4
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
200 W. Washington Street
9th Floor
Phoenix, AZ 85003
4. PREPARATION OF OFFER:
4.1. All forms provided in Submittal Section must be completed and submitted
with the offer. The signed and completed Solicitation Disclosure form must
be included or your offer may be deemed non-responsive.
4.2. It is permissible to copy Submittal forms if necessary. Erasures,
interlineations, or other modifications of the offer must be initialed in original
ink by the authorized person signing the offer. No offer will be altered,
amended or withdrawn after the specified offer due date and time. The City
is not responsible for Offeror’s errors or omissions.
4.3. All time periods stated as a number of days will be calendar days.
4.4. It is the responsibility of all Offerors to examine the entire solicitation and
seek clarification of any requirement that may not be clear and to check all
responses for accuracy before submitting an offer. Negligence in preparing
an offer confers no right of withdrawal after due date and time. Offerors are
strongly encouraged to:
4.4.1. Consider applicable laws and/or economic conditions that may
affect cost, progress, performance, or furnishing of the products or
services.
4.4.2. Study and carefully correlate Offeror’s knowledge and
observations with the solicitation and other related data.
4.4.3. Promptly notify the City of all conflicts, errors, ambiguities, or
discrepancies that Offeror has discovered in or between the
solicitation and other related documents.
4.4.4. The City does not reimburse the cost of developing, presenting or
providing any response to this solicitation. Offers submitted for
consideration should be prepared simply and economically,
providing adequate information in a straightforward and concise
manner. The Offeror is responsible for all costs incurred in
responding to this solicitation. All materials and documents
submitted in response to this solicitation become the property of
the City and will not be returned.
4.4.5. Offerors are reminded that the specifications stated in the
solicitation are the minimum level required and that offers
submitted must be for products or services that meet or exceed the
minimum level of all features specifically listed in this solicitation.
Offers offering less than any minimum specifications or criteria
specified are not responsive and should not be submitted.
4.4.6. Offer responses submitted for products considered by the seller to
be acceptable alternates to the brand names or manufacturer’s
Solicitation Number IFB 2021-WDD-436 (SD)
Pg. 5
Rev. 12/2019
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