Property Management Services

Agency: City of Phoenix
State: Arizona
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
  • V - Transportation, Travel and Relocation Services
Opps ID: NBD15734905841516036
Posted Date: Jan 12, 2021
Due Date: Feb 5, 2021
Solicitation No: PTD20-009
Source: Members Only
Property Management Services

Updated: 01/12/2021 9:26 AM

Updated: 01/12/2021 9:26 AM


Solicitation Details
Solicitation/Project Number

PTD20-009

Department


Public Transit

Contract Specialist/Procurement Officer

James Ho

Pre-Offer Conference/Pre-Submittal Meeting


01/19/2021 8:30 AM

Date Due


02/05/2021 2:00 PM

NIGP


958-78 - Property Management Services

Additional Information

The City of Phoenix Public Transit Department (CITY) invites sealed offers from qualified proposers for the provision of property management services,

Solicitation responses must be submitted in a sealed envelope, unless otherwise specified in the Solicitation. The response must clearly identify the Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail, unless otherwise specified in the Solicitation.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

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CITY OF PHOENIX
PUBLIC TRANSIT DEPARTMENT
REQUEST FOR PROPOSALS
RFP PTD20-009 (JH)
PROPERTY MANAGEMENT SERVICES
Procurement Officer:
James Ho
302 N. 1st Avenue, Suite 900
Phoenix, AZ 85003
Phone: (602) 877-6831
j.ho@phoenix.gov
Issue Date: January 6, 2021
TABLE OF CONTENTS
CITY OF PHOENIX
PUBLIC TRANSIT DEPARTMENT
302 N. 1st Avenue, Suite 900
Phoenix, AZ 85003
SECTION
PAGE
1. SOLICITATION INSTRUCTIONS…………………………………………………… 2
2. STANDARD TERMS AND CONDITIONS…………………………………………. 19
3. SPECIAL TERMS AND CONDITIONS…………………………………………….. 32
4. INSURANCE AND INDEMNIFICATION…………………………………………… 44
5. SCOPE OF WORK…………………………………………………………………… 48
6. SUBMITTALS…………………………………………………………………………. 70
ATTACHMENTS:
Attachment One
Price Proposal
EXHIBITS:
Exhibit A Security, Access, Controls and Badging
Exhibit B Custodial Specifications for the 302 Building
Exhibit C Custodial Specifications for the Village Shopping Center
Exhibit D Sample Chart of Accounts
Exhibit E Select Administrative Regulations
Solicitation No. PTD20-009
Page 1
SECTION I SOLICITATION
INSTRUCTIONS
CITY OF PHOENIX
PUBLIC TRANSIT DEPARTMENT
302 N. 1st Avenue, Suite 900
Phoenix, AZ 85003
Please read before continuing to the offer document. This list may not include every
requirement; the purpose is to assist offerors, but offerors are expected to read and
comply with the entire solicitation.
SOLICITATION RESPONSE CHECK LIST
Check off each of the following as the necessary action is completed.
All forms have been completed and signed, including Solicitation Disclosure form.
All of Section VI, Submittals, are included.
Reviewed and verified prices offered.
Checked price extensions and totals.
Included any required drawings or descriptive literature.
If required, checked and included the amount of the offer surety.
Reviewed the insurance requirements, if any, to assure compliance.
Included the specified number of copies of the offer as indicated in Submittal section.
Included signed addenda, if any.
Addressed the mailing envelope to the Procurement Officer on the solicitation front
page, at the address listed.
The mailing envelope clearly shows your company name and address, the solicitation
number, and the offer opening date.
Mailed the response in time City must receive offers no later than the date and time
indicated in the Schedule of Events or addenda.
Solicitation No. PTD20-009
Page 2
SECTION I SOLICITATION
INSTRUCTIONS
CITY OF PHOENIX
PUBLIC TRANSIT DEPARTMENT
302 N. 1st Avenue, Suite 900
Phoenix, AZ 85003
1.1. INTRODUCTION
The City of Phoenix Public Transit Department (CITY) invites sealed offers from qualified
proposers for the provision of property management services, in accordance with the
specifications and provisions contained herein.
This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY 800-
367-8939 for assistance.
Copies of the current contract and associated amendments may be obtained from the City
Clerk by calling 602-262-6811 or emailing the Clerk’s office at
mailbox.city.clerk.department@phoenix.gov; reference Contract No. 139423.
1.2. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/financesite/Pages/EProc-help.aspx to respond to solicitations
and access procurement information. The CITY may, at its sole discretion, reject any offer
from an Offeror who has not registered.
1.3. SCHEDULE OF EVENTS
ACTIVITY (All times are
local Phoenix time)
DATE
Pre-Offer Conference
January 15, 2021 at 2:00 PM MST (Phoenix local time)
WebEx Video Conference
Registration Required: Send email to j.ho@phoenix.gov
Registration Deadline: January 14, 2020
Written Inquiries Due Date
January 22, 2021 at 2:00 PM MST (Phoenix local time)
j.ho@phoenix.gov
Solicitation No. PTD20-009
Page 3
SECTION I SOLICITATION
INSTRUCTIONS
CITY OF PHOENIX
PUBLIC TRANSIT DEPARTMENT
302 N. 1st Avenue, Suite 900
Phoenix, AZ 85003
Offer Due Date and
Submittal Location
February 5, 2021 at 2:00 PM MST (Phoenix local time)
City of Phoenix
Public Transit Department
302 N. 1st Avenue, Suite 900
Phoenix, AZ 85003
The CITY reserves the right to change dates and/or locations as necessary.
1.4. PREPARATION OF OFFER
1.4.1. All forms provided in Section VI Submittals, must be completed and submitted
with your offer. The signed and completed Solicitation Disclosure form must be
included or your offer may be deemed non-responsive.
1.4.2. It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or
other modifications of the offer must be initialed in original ink by the authorized
person signing the offer. No offer will be altered, amended or withdrawn after the
specified offer due date and time. The CITY is not responsible for Offeror’s errors
or omissions.
1.4.3. All time periods stated as a number of days will be calendar days.
1.4.4. It is the responsibility of all offerors to examine the entire solicitation and seek
clarification of any requirement that may not be clear and to check all responses for
accuracy before submitting an offer. Negligence in preparing an offer confers no
right of withdrawal after due date and time. Offerors are strongly encouraged to:
1.4.4.1. Consider applicable laws and/or economic conditions that may affect
cost, progress, performance, or furnishing of the products or services.
1.4.4.2. Study and carefully correlate Offeror’s knowledge and observations with
the RFP document and other related data.
1.4.4.3.
Promptly notify the CITY of all conflicts, errors, ambiguities, or
discrepancies which an offeror has discovered in or between the RFP
document and such other related documents.
1.4.4.4.
The CITY does not reimburse the cost of developing, presenting or
providing any response to this solicitation. Offers submitted for
consideration should be prepared simply and economically, providing
adequate information in a straightforward and concise manner. The
Offeror is responsible for all costs incurred in responding to this
solicitation. All materials and documents submitted in response to this
solicitation become the property of the CITY and will not be returned.
Solicitation No. PTD20-009
Page 4
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