Stable Value Fund Manager for the City's 457 Deferred Compensation Plan and 401(a) Defined Contribution Plan

Agency: City of Phoenix
State: Arizona
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD15734905874628226
Posted Date: Jan 12, 2021
Due Date: Feb 2, 2021
Solicitation No: RFP HR 20-123
Source: Members Only
Stable Value Fund Manager for the City's 457 Deferred Compensation Plan and 401(a) Defined Contribution Plan

Updated: 01/12/2021 12:52 AM

Updated: 01/12/2021 12:52 AM


Solicitation Details
Solicitation/Project Number

RFP HR 20-123

Department


Human Resources

Contract Specialist/Procurement Officer

Adriana Phillips

Pre-Offer Conference/Pre-Submittal Meeting

Date Due


02/02/2021 2:00 PM

NIGP


946-56 - Investment Management Services

Additional Information

The City of Phoenix Human Resources Department invites offers for an Investment Manager for its Stable Value Fund also known as the “Phoenix Stable Income Fund” (“Fund”) for a five-year period commencing on or about May 21, 2021.

Solicitation responses must be submitted in a sealed envelope, unless otherwise specified in the Solicitation. The response must clearly identify the Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail, unless otherwise specified in the Solicitation.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

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SECTION I INSTRUCTIONS
CITY OF PHOENIX
Request for Proposals (RFP)
for
STABLE VALUE FUND MANAGER
FOR THE CITY’S 457 DEFERRED COMPENSATION PLAN
AND 401(a) DEFINED CONTRIBUTION PLAN
RFP HR 20-123
Schedule of Events
ACTIVITY (All times are local Phoenix time)
Issue RFP
Submittal of Written Questions by 2:00 p.m.
Responses to Written Questions
Email Request to Submit Offer by 2:00 p.m.
Proposal Submittal by 2:00 p.m.
Short Listing and Offeror Interviews, if applicable
Award Recommendation to Phoenix City Council
DATE
January 12, 2021
January 19, 2021
January 22, 2021
January 29, 2021
February 2, 2021
March 10-11, 2021
March 21, 2021
Procurement Officer:
Adriana Phillips
City of Phoenix Human Resources Department
251 W Washington Street, 7th Floor
Phoenix, Arizona 85003
Telephone: (602) 534-1676
adriana.phillips@phoenix.gov
Date posted on website (issue Date): January 12, 2021
This RFP does not commit the City to award any agreement.
All dates subject to change.
Solicitation Number RFP HR 20-123
02/2019 rev.
SECTION I INSTRUCTIONS
CITY OF PHOENIX
TABLE OF CONTENTS
DESCRIPTION STATEMENT OF NEED: ................................................ 1
MINIMUM QUALIFICATIONS: .................................................................... 1
AGREEMENT TERM AND CONTRACTUAL RELATIONSHIP: ................ 2
SCOPE OF WORK AND SUPPLEMENTAL TERMS AND CONDITIONS: 2
CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION: .............. 2
PREPARATION OF OFFER:....................................................................... 2
EXCEPTIONS: ............................................................................................. 3
INQUIRIES:.................................................................................................. 4
ADDENDA: .................................................................................................. 4
LICENSES: .................................................................................................. 4
CERTIFICATION: ........................................................................................ 4
SUBMISSION OF OFFER: .......................................................................... 4
WITHDRAWAL OF OFFER:........................................................................ 5
OFFER RESULTS: ...................................................................................... 5
PRE-AWARD QUALIFICATIONS: .............................................................. 5
AWARD OF CONTRACT: ........................................................................... 5
CITY’S RIGHT TO DISQUALIFY FOR CONFLICT OF INTEREST:........... 6
SOLICITATION TRANSPARENCY POLICY: ............................................. 6
PROTEST PROCESS: ................................................................................ 7
PUBLIC RECORD: ...................................................................................... 8
LATE OFFERS: ........................................................................................... 8
RIGHT TO DISQUALIFY: ............................................................................ 8
CONTRACT AWARD: ................................................................................. 9
EVALUATION OF COMPETITIVE SEALED OFFERS: .............................. 9
Page | i
SECTION I INSTRUCTIONS
CITY OF PHOENIX
DETERMINING RESPONSIVENESS AND RESPONSIBILITY:................. 9
DETAILED EVALUATION OF OFFERS AND DETERMINATION OF
COMPETITIVE RANGE:............................................................................ 10
OFFERS NOT WITHIN THE COMPETITIVE RANGE: ............................. 10
DISCUSSIONS WITH OFFERORS IN THE COMPETITIVE RANGE:...... 10
BEST AND FINAL OFFERS (BAFO): ....................................................... 11
PERFORMANCE BOND: .......................................................................... 11
STATEMENT OF BONDING ABILITY: ..................................................... 12
SECTION II PROFESSIONAL SERVICES CONSULTING AGREEMENT ........ i
ARTICLE I
1. Defined Terms: ........................................................................................... 1
2. Exhibits: ...................................................................................................... 4
ARTICLE II
1. TERM OF AGREEMENT: ............................................................................ 4
2. PAYMENT.................................................................................................... 4
3. SCOPE OF WORK AND SUPPLEMENTAL TERMS AND CONDITIONS: 5
4. INDEMNIFICATION & INSURANCE REQUIREMENTS- See EXHIBIT C . 5
5. LAWFUL PRESENCE REQUIREMENT: .................................................... 5
6. INDEPENDENT CONTRACTOR STATUS; EMPLOYMENT DISCLAIMER.
……………………………………………………………………………………...5
7. LEGAL WORKER REQUIREMENTS: ........................................................ 6
8. CONFIDENTIALITY AND DATA SECURITY (Involving PII or PCI or
financial information)................................................................................. 6
9. CONTACTS WITH THIRD PARTIES: ......................................................... 8
10. SBE/ DBE UTILIZATION:............................................................................ 9
11. AUDIT/RECORDS: ...................................................................................... 9
12. COMPLIANCE WITH LAWS: ...................................................................... 9
Page | ii
SECTION I INSTRUCTIONS
CITY OF PHOENIX
13. AMENDMENTS: .......................................................................................... 9
14. NO ORAL ALTERATIONS: ....................................................................... 10
15. NOTICES: .................................................................................................. 10
16. INTEGRATION: ......................................................................................... 11
17. GOVERNING LAW; FORUM; VENUE:..................................................... 11
18. FISCAL YEAR CLAUSE: .......................................................................... 12
19. TERMINATION OR SUSPENSION OF SERVICES:................................. 12
20. FINAL PAYMENT: ..................................................................................... 12
21. PROFESSIONAL COMPETENCY: ........................................................... 13
22. SPECIFIC PERFORMANCE: .................................................................... 13
23. FORCE MAJEURE: ................................................................................... 13
24. DOCUMENTATION: .................................................................................. 13
25. RELEASE OF INFORMATION - ADVERTISING AND PROMOTION:..... 14
26. CONFLICTS OF INTEREST:..................................................................... 14
27. PUBLIC RECORDS:.................................................................................. 15
28. CLAIMS OR DEMANDS AGAINST THE CITY: ........................................ 15
29. WAIVER OF CLAIMS FOR ANTICIPATED PROFITS: ............................ 16
30. CONTINUATION DURING DISPUTES: .................................................... 16
31. THIRD PARTY BENEFICIARY CLAUSE:................................................. 16
32. EQUAL EMPLOYMENT OPPORTUNITY AND PAY:............................... 16
33. CONTRACT INTERPRETATION: ............................................................. 18
34. MISCELLANEOUS .................................................................................... 18
35. NO ISRAEL BOYCOTT: ............................................................................ 19
36. APPROVALS ............................................................................................. 20
EXHIBIT A SCOPE OF WORK........................................................................ 23
EXHIBIT B FEE SCHEDULE ........................................................................... 32
Page | iii
SECTION I INSTRUCTIONS
CITY OF PHOENIX
EXHIBIT C - INDEMNIFICATION & INSURANCE REQUIREMENTS ............... 33
EXHIBIT D - CONTRACTOR’S INSURANCE CERTIFICATE ........................... 37
EXHIBIT E - SUPPLEMENTAL TERMS AND CONDITIONS ............................ 38
EXHIBIT F - INVESTMENT OBJECTIVES AND GUIDELINES………………………….41
EXHIBIT G - INVESTMENT POLICY 457-401A PLANS………………………………….46
SECTION III EVALUATION REQUIREMENTS ............................................... 62
SECTION IV - SUBMITTALS.............................................................................. 65
SECTION V ATTACHMENTS 1-12 ................................................................. 71
Page | iv
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