RFP for Web App Rural Oregon Opioid Project

Agency: University of Oregon
State: Oregon
Level of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD15747987781277474
Posted Date: Nov 15, 2019
Due Date: Dec 6, 2019
Solicitation No: PCS# 600000-02336-RFP
Source: Members Only
RFP for Web App Rural Oregon Opioid Project
Research, Research > Rsch Prevention Science Institute, and Purchasing & Contracting Services > PCS Administration
PCS# 600000-02336-RFP
Dec 6, 2019 5:00pm
Submit a Proposal

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REQUEST FOR PROPOSAL
(“RFP”)
RFP Title:
RFP for University Diploma Management
and Delivery Services
RFP Number:
PCS# 262000-00934-RFP
Issuing Office:
Purchasing and Contracting Services
1600 Millrace Dr., Suite 306
Eugene, OR 97403
submit1@uoregon.edu
Closing Date and Time:
November 25, 2019 at 5:00 p.m. (Pacific Time)
Proposals must be received by the Issuing
Office no later than the Closing Date and Time.
Postmarks will not be considered.
RFP for Diploma Printing Svcs. (PCS# 262000-00934-RFP)
Page 1 of 16
SECTION 1 - GENERAL INFORMATION
1.1.
General Purpose. The University of Oregon, on behalf of its Office of Enrollment
Management (University), is soliciting Proposals for diploma printing, management, delivery and
tracking as further described in Section 2 of this RFP. Services will be charged on a per diploma
basis with all available volume discounts provided by the successful Proposer.
1.2.
Background. The University of Oregon is a public research university in Eugene,
Oregon. Founded in 1876, University's 295-acre campus is along the Willamette River. Since
July 2014, UO has been governed by the Board of Trustees of the University of Oregon.
The University exists to provide Oregonians and their peers from around the world access to an
excellent education. The University challenges its students to question critically, think logically,
communicate clearly, act creatively, and live ethically. The University serves the people of
Oregon, the nation, and the world through research, teaching, and outreach that benefits
humanity, drives innovation, strengthens the economy, and transforms lives.
The University is classified as an RI (very high research activity) institution by the Carnegie
Classification of Institutions of Higher Education. The University was admitted to the Association
of American Universities in 1969. The University is one of just two schools in the Pacific
Northwest selected for membership in the prestigious Association of American Universities, a
consortium of 62 leading public and private research institutions in the United States and
Canada.
The University is comprised of nine schools and colleges and offers over 300 undergraduate
and graduate degree programs in a wide range of disciplines. The University enrolls in excess
of 23,500 students from all 50 states and from more than 100 countries. There are some 757
tenured and tenured-track faculty members with a total population of teaching and research
faculty in excess of 2,000.
The University promotes inclusive excellence through a commitment to institutional fairness and
equality, eradication of discrimination and by celebrating the strengths of a multicultural
community. The University is a hub of information and a center for resources and expertise to
support equity and diversity across the state and throughout the world.
University alumni are leaders in business, industry, education, the arts, government, NGOs, and
their communities. They include winners of Emmy, Oscar, and Tony awards, Pulitzer Prizes,
Guggenheim Fellowships, MacArthur Genius Grants, the Nobel Prize, Olympic medals, Rhodes
Scholarships, the National Humanities Medal, and countless other honors for achievement and
public service. Our ROTC graduates more officers than any other civilian school, and we rank
16th for Peace Corps volunteers produced by the nation’s largest universities.
The University of Oregon is unsurpassed in its commitment to excellence in teaching, research,
artistic expression, and the generation, dissemination, preservation, and application of
knowledge. The University is devoted to educating the whole person, and to fostering the next
generation of transformational leaders and informed participants in the global community.
Through these pursuits, the University enhances the social, cultural, physical, and economic
wellbeing of our students, Oregon, the nation, and the world.
RFP for Diploma Printing Svcs. (PCS# 262000-00934-RFP)
Page 2 of 16
The University promotes inclusive excellence through a commitment to institutional fairness and
equality, eradication of discrimination and through celebrating and affirming the strengths of a
multicultural community. For further information about the University of Oregon, please visit
https://www.uoregon.edu/about.
1.3.
Closing Date and Time. All Proposals must be received by University’s
Issuing Office by 5:00 p.m. (Pacific Time) on or before November 25, 2019 (“Closing Date
and Time”). Postmarks will not be considered. Electronic submissions of Proposals are
encouraged. The Issuing Office’s mailing/delivery address and email address are listed on the
cover page and in the “Issuing Office” Section below.
1.4.
Issuing Office. The University’s Purchasing and Contracting Services department
is the Issuing Office for this RFP. Proposals may be submitted manually or electronically to the
Issuing Office at the following addresses:
Purchasing and Contracting Services
1600 Millrace Dr., Suite 306
Eugene, OR 97403
submit1@uoregon.edu
Issuing Office hours for receipt of manually submitted Proposals are Monday through Friday 8:00
a.m. to 5:00 p.m. Eugene, Oregon local time.
1.5.
General Responsibilities of Proposers.
1.5.1. Clarifications for Proposer. For additional information or clarification of
requirements contact (in accordance with the requirements set forth in Section 4.2 below) the
requesting University department:
Kaira Chandler
Enrollment Management
5257 University of Oregon
Eugene, OR 97403-5257
kaira@uoregon.edu
Please note that University will not respond directly to individual inquiries. University will not
address inquiries that are unique to a specific Proposer, are non-substantive, and/or are already
addressed in this RFP. University only addresses inquiries through a posted addendum when
it determines the information will assist all interested parties in preparing responsive Proposals.
University will not respond to oral inquiries.
1.5.2. Monitoring. This RFP will be posted on the University of Oregon Purchasing and
Contracting Services (PCS) website, under “Business Opportunities,” accessible at:
http://pcs.uoregon.edu/content/business-opportunities. Any Addenda including, without
limitations, extensions of the Closing Date and Time will be posted to the PCS website.
Proposers are responsible for monitoring the PCS website on a periodic basis for any
modifications to the RFP. University is not required to issue individual notifications.
RFP for Diploma Printing Svcs. (PCS# 262000-00934-RFP)
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1.6.
Definitions. As used in this Request for Proposal (unless otherwise stated), the
capitalized terms shall have the meanings set forth in UO Policy 580.061, Sec B.
SECTION 2 - SCOPE OF SERVICES
2.1.
Required Services. The successful Proposer will provide the following:
2.1.1. A hosted diploma management software at NO charge to the University with the
following functionality:
2.1.1.1. The ability to support unlimited number of University Users.
2.1.1.2. A full user audit trail and mailing detail of each diploma including date and time
when diploma was actually mailed.
2.1.1.3.
A "Diploma Code Translation" management system that will translate College
codes, Degree codes, Major codes, Honors codes, etc., from code to formal
diploma English and will support "date ranging" of titles, e.g., the College code
"BA" prints "College of Business Administration" prior to 11/30/1995 and prints
“Charles H. Lundquist College of Business" after 11/30/1995. The "date ranging"
feature will be supported for Degree codes and Major codes.
2.1.1.4. Ability to manage graduates that are on "hold" for delinquent accounts (software
must support a formal "hold letter" or email "hold" notification).
2.1.1.5. The ability to retain all order data processed (not to be purged without University
written authorization).
2.1.1.6.
24-hour Express Service feature to order a diploma overnight. This service must
have the ability to email a graduate and software users the tracking numbers and
delivery information. This service must have the ability to support domestic and
international deliveries. This service will also provide costs ("a live cost quote")
related to that delivery prior to ordering.
2.1.1.7.
The software MUST have a one-click generation of the actual diploma that was
printed as a Secure Signed Color PDF file. The security of the file must be locked
from editing and only allowed to be printed. This feature must be able to email
directly to the graduate and the user of the software.
2.1.2. A secure, editable, searchable, web-based database of all University degrees and
certificates, school/college names, degree conferral dates, and University Officers’ names, titles
and signatures from 1952 to present that can be accessed and edited by the University. The
successful Proposer must include an automated signature library at NO charge. The library will
store and provide officers’ signatures for University of Oregon diplomas dating back to 1952.
The software must automatically sort and print the appropriate signature for each diploma (e.g.,
if a graduate's diploma from 1961 needs to be reordered, it will have the 1961 set of signatures
automatically printed upon request). Proposer must provide date ranging of officers’ titles (e.g.,
if a new Dean is the Interim Dean and one year later becomes the Dean, his/her title must be
archived chronologically and printed correctly and appropriately based on the graduation date).
RFP for Diploma Printing Svcs. (PCS# 262000-00934-RFP)
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2.1.3. Proposer must have the ability to securely receive via Secure File Transport Protocol
(SFTP or SCP) an electronic file of approved degree candidates containing details of name,
address, degree and/or certificate to be awarded and award date at the end of each Fall, Winter,
Spring and Summer terms and each Fall, Spring and Summer semester (Law School only).
2.1.4. Proposer must have the ability to create and provide to University a secure, editable,
searchable, web-based file of diploma and certificates to be printed using the data files and data
described above.
2.1.5. Proposer must print diplomas and certificates, prepare them for mailing and mail in
secure mailers at Postal Service First Class rate to specified addresses within 2-4 Business Days,
regardless of quantity/volume of diplomas ordered, upon receipt of the file.
2.1.6. Upon receipt of the electronic files of individual duplicate and/or replacement
diplomas and certificates from University (no minimum number required), Proposer will add
these individual files to the diploma and certificate database described in Section 2.1.2, above,
and print duplicate and/or replacement diplomas and certificates for other than current term and
year using original University school/college names, degree titles, Officials’ names, signatures
and titles from the specified term and year. Proposer will print, prepare and mail diplomas in
secure mailers at Postal Service First Class rate to specified addresses within five (5) working
days of approval of the file by the University. Proposer shall provide notification of mailing date
of duplicate and/or replacement diplomas.
2.1.7. Proposer shall print all diplomas in black ink, with only the words UNIVERSITY OF
OREGON in PMS 3425 green and University of Oregon seal artwork supplied by University
embossed or engraved in PMS 3425 green and gold. Diplomas must be engraved, acid free,
and of archival quality. Thermography print is not permitted.
2.1.8. Through a web-bases system/process, Proposer will allow revision and re-
authorization to print and re-mail any number of diplomas or certificates at any time as directed
by University.
2.1.9. Proposer shall provide SSL web-based search capability of each diploma ordered
that is given to graduates as well as staff at the University. University must have the ability to
assemble reports and retrieve data on all (current and past) diploma and certificate printings and
mailings.
2.1.10. Proposer shall email notice to every graduate, at NO charge, when the diploma is
mailed. The email will contain all diploma details and the address to which the diploma was
mailed.
2.1.11. Proposer shall use mailers of sufficient thickness to allow US Postal Service
handling without damage to contents. Mailers will be printed with the return address of University
in the upper left corner. Address labels of diploma recipients will be affixed or positioned to show
through mailer window to meet US Postal Service regulations for First Class mailing.
2.1.12. If, after a contract, the successful Proposer offers similar services to other
academic institutions or third parties at a lower price than that designated in the contract with
RFP for Diploma Printing Svcs. (PCS# 262000-00934-RFP)
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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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