CITY OF WAUWATOSA
PURCHASING DEPARTMENT
REQUEST FOR PROPOSALS

Schoonmaker Creek Watershed- Preliminary Engineering Analysis

OFFICIAL NOTICE

PROPOSALS REQUESTED: Formal proposals will be received, per the instructions below, until 12:00 P.M. on Thursday, June 29, 2023. Proposals received in response to this request will be forwarded to the City’s Engineer for evaluation and consideration. NOTE: This is not a pubic bid opening.

The City of Wauwatosa is seeking comprehensive proposals from well qualified consulting firms to provide services for a preliminary engineering analysis for stormwater conveyance within the Schoonmaker Creek Watershed. The RFP process is intended to provide the City of Wauwatosa with competitive information to assist in the selection process. Each consultant is responsible for determining all factors necessary for submission of a comprehensive proposal in accordance with the City of Wauwatosa Request for Proposal dated June 1, 2023 and this Official Notice.

Proposal documents will be available via download only from the City of Wauwatosa. Please contact the City of Wauwatosa Purchasing Department at lschleimer@wauwatosa.net or by phone at (414) 479-8958 to obtain download instructions.

Proposal Submittal
Proposals submitted are to be a single PDF delivered via email to Laurie Schleimer, Purchasing Coordinator at lschleimer@wauwatosa.net , Please include “Schoonmaker Creek” in the subject line when submitting your response.

Note: The City’s email system WILL NOT ACCEPT FILES LARGER THAN 10MB . If your proposal response exceeds that limit, please provide your submission via a digital drop box or FTP of your choosing and provide download instructions in your submission email.

Pre-Proposal Meeting: A mandatory pre‐proposal meeting with be held on Monday, June 12th at 10:00 am at Wauwatosa City Hall, Committee Room One, 7725 W. North Avenue, Wauwatosa, WI 53213.

Questions concerning this proposal request will be received through Thursday, June 15, 2023 at 12:00 PM. All questions should be directed to Laurie Schleimer, Purchasing Coordinator, via email, lschleimer@wauwatosa.net., When deemed relevant, responses to questions received will be distributed to all RFP holders of record by 4:00 PM on Thursday, June 22, 2023. Please include “Schoonmaker Creek Watershed Preliminary Engineering Analysis” in the subject line.

Consultants are not permitted to contact individual City Council members or other City staff for clarification of the RFP. Any such contact may disqualify the consultant from evaluation.

PROPOSAL TIME SCHEDULE:
Listed below are estimated dates and times of actions related to this RFP:
• 06.1.2023 Release date
• 06.12.2023 Mandatory Pre-Proposal Meeting, 10:00 am, City Hall
• 06.15.2023 Clarifications/Questions due 12:00 pm
• 06.22.2023 Answers to questions received by 4:00 pm
• 06.29.2023 Proposal due, 12 noon
• 07.05.2023 Consultants notified of interviews
• 07.17 & 07.18 Interviews
• 07.25.2023 Recommendation for award of contract to Financial Affairs Committee
• 08.01.2023 Recommendation for award of contract to Common Council

No proposal shall be withdrawn after the opening of proposals for a period of sixty (60) days after the scheduled time of closing of proposals.

Notification of Award: The City of Wauwatosa plans to select a consultant on or about August 7, 2023. Should either party fail to execute a contract within 60 days of notification of award, the City reserves the right to rescind the award and select from another interested firm.

Proposer certifies that their proposal has been made without connection to any other vendor and is, in all respects, fair and without collusion or fraud, and is made with the understanding that no elected official or Wauwatosa City employee has an interest, directly or indirectly, unless otherwise stated.

The City of Wauwatosa reserves, exclusively to itself, the right to reject any or all proposals or to accept the proposal deemed most advantageous to the City and to waive any, or all, technicalities or informalities in submitted proposals. No proposals, alterations, or modifications to proposals shall be allowed after the official date of submission.

PATENTED DEVICES, EQUIPMENT AND PROCESSES: It is understood and agreed that without exception, bid prices include all royalties and costs arising from patents, trademarks, and copyrights. The successful bidder shall, in all cases, indemnify and save harmless the City of Wauwatosa from any and all claims for infringement by reason of the use of any such patented design, device, material, or process to be used or delivered, and shall indemnify the said City of Wauwatosa for any cost, expense, and damage which it may be obliged to pay by reason of such infringement, at any time during or after delivery.

Contractors are not permitted to contact individual City Council members or other City Staff for clarification of the RFP. Any such contact may disqualify the consultant from evaluation.

Dated: June 1, 2023

Wauwatosa, WI