City of Wauwatosa RFP 2024 Underground Utility Locating Services

Agency: City of Wauwatosa
State: Wisconsin
Level of Government: State & Local
Category:
  • C - Architect and Engineering Services - Construction
Opps ID: NBD15822070358821636
Posted Date: Jun 1, 2023
Due Date: Jul 12, 2023
Source: Members Only
City of Wauwatosa RFP 2024 Underground Utility Locating Services
  • Start Date: 06/01/2023 9:00 AM
  • Close Date: 07/12/2023 12:00 PM

CITY OF WAUWATOSA

PURCHASING DEPARTMENT

REQUEST FOR PROPOSALS

Underground Utility Locating

11100 W. Walnut Road

Wauwatosa, WI 53226

OFFICIAL NOTICE

PROPOSALS REQUESTED: Formal proposals will be received, per the instructions below, until 12:00 P.M. on Wednesday, July 12, 2023. Proposals received in response to this request will be forwarded to the City’s Director of Public Works for evaluation and consideration. NOTE: This is not a pubic bid opening.

The City of Wauwatosa, Wisconsin is soliciting proposals from qualified contractors to provide the necessary labor and equipment to provide services relative to locating and marking the City’s underground utilities. The formal sealed bid process is intended to provide the City of Wauwatosa with competitive bids to assist in the selection process. It is not intended to be comprehensive. Each contractor responding is responsible for determining all factors necessary for submission of a comprehensive Proposal all in accordance with the City of Wauwatosa Request for Proposal dated June 1, 2023 and this Official Notice.

Copies of the contract documents may be obtained by contacting the City of Wauwatosa Purchasing Department Office, at lschleimer@wauwatosa.net . All requests for documents will be fulfilled via email only.

PRE-PROPOSAL MEETING & QUESTIONS

A non-mandatory pre-proposal meeting will be held on Wednesday, June 7, 2023 at 11:00 A.M. This meeting will be held via Zoom which you can join by visiting www.zoom.com/join and enter meeting ID #896 8221 2987. The purpose of this meeting is to respond to questions and provide any needed additional information to vendors for the submission of their proposal.

All questions outside of the pre-proposal meeting shall be directed via email to lschleimer@wauwatosa.net no later than Tuesday, June 13, 2023 at 12:00 PM. When deemed relevant, responses to those questions will be emailed to all Contractors on the distribution list to ensure uniformity no later than Thursday, June 22, 2023, at 12:00 PM.

PROPOSAL SUBMITTAL

Proposal responses are due no later than Wednesday, July 12, 2023 at 12:00 PM. Proposals are to be a single PDF delivered via an email titled “ Proposal for Underground Locating Services” to Laurie Schleimer, Purchasing Coordinator at lschleimer@wauwatosa.net

The City’s email system will not accept files larger than 10MB, if your proposal exceeds that limit please provide your submission via a digital drop box or FTP of your choosing and provide download instructions in your submission email.

PROPOSAL TIME SCHEDULE:

Listed below are estimated dates and times of actions related to this RFP:

  • 6/01/2023Release RFP
  • 6/07/2023Preproposal Meeting 11:00 AM
  • 6/13/2023Clarifications/Questions due 12:00 PM
  • 6/22/2023Answers to questions received to plan holders, 12:00 PM
  • 7/12/2023Proposals due, 12:00 PM
  • 9/2023Award Contract

Proposer certifies that their proposal has been made without connection to any other vendor and is, in all respects, fair and without collusion or fraud, and is made with the understanding that no elected official or Wauwatosa City employee has an interest, directly or indirectly, unless otherwise stated.

The City of Wauwatosa reserves, exclusively to itself, the right to reject any or all proposals or to accept the proposal deemed most advantageous to the City and to waive any, or all, technicalities or informalities in submitted proposals. No proposals, alterations, or modifications to proposals shall be allowed after the official date of submission.

PATENTED DEVICES, EQUIPMENT AND PROCESSES: It is understood and agreed that without exception, bid prices include all royalties and costs arising from patents, trademarks, and copyrights. The successful bidder shall, in all cases, indemnify and save harmless the City of Wauwatosa from any and all claims for infringement by reason of the use of any such patented design, device, material, or process to be used or delivered, and shall indemnify the said City of Wauwatosa for any cost, expense, and damage which it may be obliged to pay by reason of such infringement, at any time during or after delivery.

Consultants are not permitted to contact individual City Council members or other City staff for clarification of the RFP.

Dated: June 1, 2023 Laurel Anne Schleimer

Wauwatosa, Wisconsin Purchasing Coordinator

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