Consolidated Plan, Neighborhood Revitalization Strategy Area Plan, Annual Action Plan and Analysis of Impediments to Fair Housing Choice

Agency: Consolidated Government of Columbus
State: Georgia
Level of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD16163347129509725
Posted Date: Jan 12, 2021
Due Date: Jan 29, 2021
Solicitation No: RFP No. 21-0019
Source: Members Only
SOLICITATION NUMBER DESCRIPTION DUE DATE
RFP No. 21-0019 Consolidated Plan, Neighborhood Revitalization Strategy Area Plan, Annual Action Plan and Analysis of Impediments to Fair Housing Choice January 29, 2021 (no later than 5:00 PM)
Buyer: Della Lewis, CPPB, GCPA
DemandStar

Attachment Preview

COLUMBUS CONSOLIDATED GOVERNMENT
Georgia’s First Consolidated Government
FINANCE DEPARTMENT
PURCHASING DIVISION
Date: January 12, 2021
100 TENTH STREET, COLUMBUS, GEORGIA 31901
P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340
706-225-4087, Fax 706-225-3033
www.columbusga.org
REQUEST FOR
PROPOSALS:
Qualified firms are requested to submit proposals, subject to conditions and instructions
as specified, for the furnishing of:
RFP No. 21-0019
CONSOLIDATED PLAN, NEIGHBORHOOD REVITALIZATION
STRATEGY AREA PLAN, ANNUAL ACTION PLAN AND
ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE
GENERAL SCOPE
The Columbus Consolidated Government is requesting proposals from qualified and
experienced firms or individual consultants to carry out an involved planning process
for the 2021-2026 Consolidated Plan, 2021-2026 Neighborhood Revitalization Strategy
Area Plan, 2021 Annual Action Plan, and 2021 Analysis of Impediments to Fair
Housing Choice. The updated 5-year Consolidated Plan must be pursuant to Title 24
Codified Federal Regulations, Part 91.
DUE DATE
JANUARY 29, 2021 - 5:00 PM (EASTERN)
SUBMISSION
REQUIREMENTS
ADDENDA
Due to the COVID-19 pandemic, the Purchasing Division is suspending the receipt of
hard copies of sealed responses until further notice. Effective immediately, responses
must be submitted via DemandStar. See Appendices A through D for information
and instructions on how to register and submit a proposal through DemandStar.
The Purchasing Division will post addenda (if any) for this project at
https://www.columbusga.gov/finance/purchasing/docs/opportunities/Bid_Opportunities.htm.
It is the vendors’ responsibility to periodically visit the web page for addenda, before
the due date and prior to submitting a response.
NO SUBMITTAL If you are not interested in this solicitation, please complete and return page 3.
Andrea J. McCorvey,
Purchasing Division Manager
RFP No. 21-0019
Consolidated Plan, Neighborhood Revitalization Strategy Area Plan,
Annual Action Plan and Analysis of Impediments to Fair Housing Choice
Page 1 of 36
IMPORTANT INFORMATION
E-Notification
The City uses the Georgia Procurement Registry e-
notification system. You must register with the Team
Georgia Marketplace to receive future procurement
notifications
at
http://doas.ga.gov/state-
purchasing/suppliers/getting-started-as-a-supplier.
If you have any questions or encounter any problems
while registering, please contact the Team Georgia
Marketplace Procurement Helpdesk:
Telephone:
Fax:
Email:
404-657-6000
404-657-8444
procurementhelp@doas.ga.gov
RFP No. 21-0019
Consolidated Plan, Neighborhood Revitalization Strategy Area Plan,
Annual Action Plan and Analysis of Impediments to Fair Housing Choice
Page 2 of 36
STATEMENT OF "NO PROPOSAL SUBMISSION"
Notify the Purchasing Division if you do not intend to submit a Proposal:
Email: BidOpportunities@ColumbusGa.org
Fax: 706-225-3033
Attn: Della Lewis, CPPB, GCPA
Columbus Consolidated Government
Purchasing Division
P. O. Box 1340
We, the undersigned decline to submit a proposal for RFP No. 21-0019 for Consolidated Plan,
Neighborhood Revitalization Strategy Area Plan, Annual Action Plan and Analysis of
Impediments to Fair Housing Choice for the following reason(s):
Specifications are too “tight”, i.e. geared towards one brand or manufacturer (explain below)
There is insufficient time to respond.
We do not offer this product and/or service.
We are unable to meet specifications.
We are unable to meet bond requirements.
Specifications are unclear (explain below).
We are unable to meet insurance requirements.
Other (specify below)
Comments:
RFP No. 21-0019
COMPANY NAME:
REPRESENTATIVE:
DATE:
TELEPHONE:
EMAIL:
Consolidated Plan, Neighborhood Revitalization Strategy Area Plan,
Annual Action Plan and Analysis of Impediments to Fair Housing Choice
Page 3 of 36
PROPOSALS WILL BE EVALUATED IN ACCORDANCE WITH THE PROCEDURES AS
OUTLINED BELOW IN SECTIONS 3-110 OF THE PROCUREMENT ORDINANCE. ALL
PROPOSALS WILL BE KEPT CONFIDENTIAL.
3-110 Competitive Sealed Proposals (Negotiations)
(1) Conditions for Use
When the Purchasing Manager determines that the use of competitive sealed bidding for any
procurement is either not practicable or not advantageous to the City, a contract may be entered into
using the competitive sealed proposals (negotiation) method. In addition, the competitive sealed
proposal process shall be used for the procurement of professional services, specialized equipment
or supplies.
The competitive sealed proposal process may be used for procurements with an estimated total cost
less than $25,000, if deemed to be in the best interest of the City. If the total cost can be determined,
the authority to approve such solicitations will be as prescribed by Article 3-104, Purchasing
Limits. If, due to the required services, a total cost cannot be determined then the award
recommendation will be approved by Council.
A. Request for Proposals
Proposals shall be solicited through Request for Proposals. The Purchasing Division shall
establish the specifications with the using agency and set the date and time to receive proposals.
The request for proposal shall include a clear and accurate description of the technical
requirements for the service or item to be procured.
B. Public Notice
The public will be given adequate notice of the Request for Proposals, provided that, adequate
notice shall mean at least fifteen (15) business days before the due date, which is stated in the
Request. The City reserves the right to seek Request for Proposals in a shorter period, if
necessary, as determined by the Purchasing Manager.
Notice shall be published in a reasonable time before due date, contain a description of the
procurement in general terms, as well as, the place and due date for proposals, and appear in a
newspaper(s) of general circulation, specifically the City’s legal organ. In addition to
publication in newspapers, notice shall also be made by electronic means, including posting on
the Internet and on the City’s government access television channel.
Public Works construction projects shall be advertised in accordance with Georgia State Law.
The City reserves the right to mail or e-mail invitations directly to vendors under the following
circumstances:
-Solicitations for Specialized Equipment/Supplies
-Solicitations for Specialized Services
-Re-bid of Solicitations where normal advertising procedures netted no responses.
-Whenever deemed necessary by the Purchasing Manager.
C. Receipt of Proposals
Proposals must be received by the deadline date established. No public opening will be held. No
proposals shall be handled to permit disclosure of the identity of any offeror or the contents of
RFP No. 21-0019
Consolidated Plan, Neighborhood Revitalization Strategy Area Plan,
Annual Action Plan and Analysis of Impediments to Fair Housing Choice
Page 4 of 36
any proposal to competing offerors during the process of discussion. A register of proposals
shall be prepared as part of the contract file, and shall contain the name of each offeror, the
number of modifications received (if any), and a description sufficient to identify the item
offered. The register of proposals shall be open for public inspection only after contract award.
D. Evaluation Factors
The Request for Proposals shall identify the relative importance of cost (when applicable) and
other evaluation criteria.
E. Evaluation Process
An odd number of voting members of a Selection or Evaluation Committee shall evaluate all
proposals received based upon the criteria stated in the Request for Proposals. Each voting
Committee member shall grade each submitted proposal based upon the evaluation criteria.
F. Discussion with Responsible Offerors and Revisions to Proposals
As provided in the Request for Proposals, discussions (negotiations) may be conducted with
responsible offerors who submit proposals determined to be reasonably susceptible of being
selected for award, to assure full understanding of and conformance to the solicitation
requirements. All qualified, responsible offerors shall be given fair and equal treatment with
respect to any opportunity for discussion and revision of proposals, and such revisions may be
permitted after submissions and prior to award for the purpose of obtaining best and final offers.
In conducting discussions, there shall be no disclosure of the identity of competing offerors or
any information derived from proposals submitted by competing offerors. If only one proposal
response is received, then the award recommendation shall be to the single offeror, if the offeror
meets all requirements.
G. Award
After negotiations, the award recommendation must be presented to Columbus City Council for
final approval. Award will be made to the responsible offeror whose proposal is determined to
be the most advantageous to the City, taking into consideration total cost (if determined) and all
other evaluation factors set forth in the Request for Proposals.
After Council approval, a contract based on the negotiations (if negotiations were necessary)
will be drawn and signed by all necessary parties. If Council does not approve the award, it may
direct that further negotiations may take place with the recommended offeror, or that
negotiations begin with the next most qualified offeror. Council may also exercise the option to
reject all offers and instruct the Purchasing Manager to begin the procurement process again.
The contract file shall contain the basis on which the award is made.
After contract award, the contract file, will be made public. Unsuccessful offerors will be
afforded the opportunity to make an appointment with the Purchasing Division for a debriefing.
After the award, the contract file and the unsuccessful proposals will become subject to
disclosure under the Georgia Open Records Act.
RFP No. 21-0019
Consolidated Plan, Neighborhood Revitalization Strategy Area Plan,
Annual Action Plan and Analysis of Impediments to Fair Housing Choice
Page 5 of 36
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