Window Glass Repair and Replacement

Agency: Greenville County School District
State: Michigan
Level of Government: State & Local
Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
  • Z - Maintenance, Repair or Alteration of Real Property
Opps ID: NBD16707490537276452
Posted Date: Jul 30, 2020
Due Date: Aug 25, 2020
Solicitation No: 120-46
Source: Members Only
Solicitation # Description Addendum Closing Date Closing Time
120-46.pdf Window Glass Repair and Replacement 8/25/2020 10:00 A.M. EDT

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Procurement Department
2 Space Drive • Taylors, SC 29687-6072 • (864) 355-1279 • Fax (864) 355-1283
The School District of Greenville County
July 30, 2020
Invitation for Bid (IFB)
Ref:
Window Glass Repair and Replacement
IFB No.: 120-46-8-25
Bid Due: August 25, 2020, at 10:00 A.M. EDT
The School District of Greenville County (SDGC) invites interested and responsible Contractors
to submit SEALED BIDS to provide the District with a percentage discount taken from the
bidder’s standard pricing in accordance with the requirements of this solicitation and scope of
work. An agreement may be established with each responsible bidder whose sealed bid is
determined to be responsive and advantageous to The School District of Greenville County.
For purposes of this contract, selected firms will furnish Window Glass Materials for
Purchase, as well as Window Glass Repair and/or Replacement Projects under a percentage
discount program. This program is to be completed in accordance with all terms, conditions, and
specifications contained or referenced in this solicitation. For a complete detailed description of
the program, the Program Specifications should be consulted. The Program Specifications were
developed and provided by the SDGC Maintenance Department.
Important Announcement
*** Due to the current COVID-19 pandemic, the Procurement Office is closed and
unstaffed until further notice; however, the Procurement staff is working remotely and will
review any solicitation response as needed. The only exception to the scheduled closing is
the Bid Due Date listed herein. Procurement Department staff will be in the office on the
Bid Due Date to receive bids starting at 8:00 A.M. EDT until the bid due time.
***Any visitors wishing to stay for any bid opening shall be required to pass a COVID-19
screening procedure prior to attending.
***Please check The School District of Greenville County’s website for the latest updates
concerning any of the aforementioned details.
Due to the current COVID-19 pandemic, it has become necessary to modify the District methods
used to received bids and proposals. Accordingly, bids and proposals may be submitted via
email to the Procurement Officer(s) noted in the solicitation. All bids and proposals shall be
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received by the Procurement Officer(s) prior to the due time and date listed in the solicitation.
NOTE: The date and time the Procurement Officer receives the emailed document will be
official time of receipt, not the date and time that the bid or proposal was sent. Certified checks
and similar documents shall be physically mailed, not emailed, to the Procurement Officer prior
to the consideration of any bid or proposal. Copies of such documents shall not be acceptable.
Bidders and proposers still have the option to mail the solicitation response.
Definition of Terms
The terms, “vendor”, “contractor”, “prime contractor”, “firm”, “offeror”, “proposer”,
“responder”, “supplier” or “bidder” may be used interchangeably and refers to the entity offering
a proposal. These terms are defined as including a legal business association of one (1) or more
persons existing at the time of the proposal submission. The term "Agreement" means any
transaction or contractual arrangement contemplated or created as a result of, arising out of, or
relating to the solicitation and subsequent award. The terms, “The School District of Greenville
County”, “Greenville County Schools”, “Customer”, “Owner”, “District”, “SDGC”, “GCSD”,
“GCS”, “Board of Trustees” and “Board” may be used interchangeably and refers to the entity
issuing the solicitation, receiving and reviewing the proposals and issuing an award. The term
“Day” or “Days” refers to calendar days, unless noted otherwise.
Solicitation Schedule Recap
Inquiry Deadline:
August 12, 2020, at 10:00 A.M. EDT
Public Opening and Bid Due Date/Time:
August 25, 2020, at 10:00 A.M. EDT
Program Specifications
All Window Glass Repair and Replacement shall be provided in accordance with all terms,
conditions and specifications contained or referenced in this solicitation. For a complete detailed
description of the program, the Bid Form and Program Specifications should be consulted.
Throughout the duration of this contract, contract specifications, terms, and conditions shall not
be modified in any manner without the express written permission of a District Procurement
Officer.
Program Documents
The Program Specifications are incorporated in this IFB as an enclosure. Note that the
solicitation, its enclosures, and any future addendum may be posted and available for download
on the SDGC Procurement Department website
www.greenville.k12.sc.us/Departments/procure.asp.
Note that all program documents are incorporated into this solicitation by reference.
District Schedule
For information on the District calendar, interested parties may refer to the District website
www.greenville.k12.sc.us.
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Scope of Work
The District seeks to establish discounted pricing for installed window glass repairs and
projects as well as the purchase of uninstalled glass and associated window products based
upon a percentage discount (or discounts) taken from the bidder’s price list. Please provide
percentage discount rates for installed projects as well for uninstalled items for pick up by
District Maintenance Personnel, FOB Vendor’s Stocking Location.
In order to be considered eligible for an award, bidders are not required to bid both
categories (installed window projects and uninstalled product).
This solicitation does not involve the construction of new schools/facilities or the renovation of
any existing buildings, awarded under a separate solicitation.
The term “window glass” is categorized as, but not limited strictly to, the purchase, repairs
and/or replacements of the following types of items on buildings/structures District-wide:
Windows (interior and exterior),
Skylights,
Door lites,
Security glass (wire glass),
Glass blocks,
Storefronts,
Glass doors,
Window walls,
Insulated glass,
Miscellaneous window parts,
Replacement window glass,
Generic window parts, and
Window hardware, sealant, seals, or related items as specified by the District.
Pricing example: If the bidder sells Item A to the general public for $ 33.25 each and offers the
District a seven percent (7%) discount off of its list price, then the District would be charged
$ 30.92 for the item. The bidder may offer various discounts for different groups of items, but
shall indicate the various discounts and groups of products on the attached Bid Form.
Pre-Bid Conference
For this solicitation, the District will not conduct a Pre-Bid Conference.
Inquiries
All inquiries/comments shall be submitted in writing to Patricia Phillips, Senior Buyer, 2 Space
Drive, Taylors, South Carolina 29687 no later than August 12, 2020, at 10:00 A.M. EDT.
Firms may email questions to both pphillip@greenville.k12.sc.us and
tstroud@greenville.k12.sc.us. Verbal inquiries and comments will not be addressed at any time.
Bidders shall not contact any other District employees or representatives in any way other than
the method described herein.
After the Inquiry Deadline, prospective bidders will be notified by an addendum of any changes,
additional information or clarifications to the solicitation, approved products lists, project design
and/or specifications, or other information. Questions and comments received after the Inquiry
Deadline will not be addressed. Questions and comments related to an addendum shall not be
addressed after the Inquiry Deadline.
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Important Note: Inquiries or contacts made to District employees outside of the District
Procurement Department may cause the associated firm’s bid to be deemed nonresponsive.
The District and its representatives will not be responsible for any errors or omissions in the
specifications or the bidder’s response nor for the failure on the part of the bidder to determine
the full extent of the solicitation requirements and exposures.
Bidders shall furnish any information the bidder deems important for District review. The
District is not required to accept any submitted, non-pertinent documentation. When applicable,
the bidder shall provide other information for any product that is bid. Pertinent information shall
be provided with the bid so that the District may evaluate the bid properly.
Bidder Responsibility
Each bidder may be required to submit three (3) professional references prior to an award for
verification as to the quality of work. The District reserves the right to contact any or all
professional references and discuss the bidder’s past and present performance. The District
reserves the right to utilize all data collected from professional references and project or business
location site visits to evaluate the contractor’s responsibility or capability.
Bid Evaluation Information
Bids will be reviewed for the purpose of determining responsiveness and responsibility. Any bid
that does not meet the salient requirements of the solicitation will be deemed nonresponsive.
The submission of a bid does not necessarily qualify the bidder as responsible, nor does the
submission of a bid qualify the bid as responsive.
Failure to provide specific information as requested for use in an evaluation may cause the bid to
be disregarded.
Each bid will be evaluated and compared to other bid responses. The bid responses will be
evaluated based on the factors as detailed in this solicitation. The vendor(s) deemed by the
District as responsible and who offer(s) the most advantageous discount rate(s) may be awarded
the contract if all other terms and conditions are acceptable to the District and if in the District’s
best interest.
The District may request written or oral clarifications of any offer received. However, the
District may, at its sole discretion, refuse to accept in full or partially, the response or
clarification given by any bidder. Bidders are cautioned that the evaluators are not required to
request a clarification of the bid; therefore, all offers should be complete and reflect the most
favorable terms to the District. The District reserves the right to reject any and all offers when
such rejection is deemed to be in the best interest of the District.
It is understood and agreed that the bid is for the products, services, replacement, and repairs
specified or for a District-approved Equal. Note that no product, service, repair, replacement, or
project quantities are indicated in the enclosed Program Specifications. If quantities were stated,
they would represent the best estimate of current requirements. The District does not guarantee
that the District will buy any specified repairs, services, project(s) or total amount. It must be
understood and agreed that the District may purchase at the percentage discount(s) indicated on
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the Bid Form, if adequate funding is available.
The District reserves the right to determine the acceptability of any proposed product or brand.
The District reserves the right to reject any offering in which the item(s) are considered
unsatisfactory in any manner.
Award
An award may be made to one or more responsible bidder(s) offering percentage discount(s) on
the Bid Form and whose bid is responsive, that best meets the requirements and evaluation
factors of the IFB. The District may conduct discussions with responsible firms that submit bids
for the purpose of clarification to assure a full understanding of the requirements of the IFB and
the clarification of any bid.
During the contract term, vendors may be added to the approved list if they agree to adhere to the
terms of the solicitation.
Any award shall encompass all the requirements of this solicitation.
This program is on a critical timeline, and a contractor’s ability to perform the scope of work
within the specified period(s) of time will be examined and is one of the evaluation factors.
The award statement will be posted in the Procurement Department, 2 Space Drive, Taylors,
South Carolina. The public may review this statement during regular office hours. Interested
parties may call the Procurement Department at (864) 355-1279 to determine if an award has
been posted. It is the responsibility of the Bidder to physically confirm such posting. Bidders
may have the right to protest this solicitation or its subsequent award in accordance with Article
XIV of the District’s Procurement Code. Should a protest period end on a day that the District is
closed, the protestor may file by 5:00 P.M. EST/EDT the following full day that the District is
open for business.
Insurance
IMPORTANT: Please include a copy of the bidder’s certificate of liability insurance and
Workman’s Compensation in the sealed bid package with the bid.
Bid Security
The District does not require Bid Security for this solicitation.
Performance and Payment Bonds
The District does not require Performance and Labor and Material Payment Bonds for this
solicitation.
Licensing (When Applicable)
The Prime Contractor and any Subcontractors shall be licensed in full accordance with the
provisions of Section 40-11-10 through 40-11-340 of the Code of Laws of South Carolina, 1976,
as amended.
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