Architectural and Engineering Professional

Design Services Request for Proposal (“RFP”) for

SEP Turbine Control Panel Replacement

RFP # 01-059-24-2877

TABLE OF CONTENTS

All checked Attachments listed below are part of the RFP.
X	Attachment A:	RFP Cover Page and Declaration
X	Attachment B:	Respondent’s Team Qualifications
	Attachment C:	Project Work Plan
X	Attachment D:	Project Schedule
X	Attachment E:	Project Fee
X	Attachment F:	Targeted Business & Community Economic Development Questionnaire

1.0

Throughout this RFP “Respondent” or “you” means the prime firm responding to this RFP.

2.0 PROJECT INFORMATION

2.1 Background

The Board of Regents of the University of Minnesota (the “University”) is requesting Proposals to provide professional design services for replacement of the turbine control panel at the SE Steam Plant, located near the Twin Cities campus (the “Project”).

2.2 Project Description (the “Work”)

Refer to the attached SE Steam Plant Turbine Panel Replacement Owner Project Requirements (OPR) for detailed Project description, general outline of Respondent work, major components/functions of the turbine control panel, general description of turbine operation, and turbine description.

Respondents shall provide fee proposal for each of the Project phases as described in the OPR and a grand total for all phases. Completion dates for each phase are per below.

1. Phase 1: Creation of As-Built Schematics and Wiring Diagrams for Existing Control Panel.

a. Completion - July 12th, 2024

2. Phase 2: Design Phase / Front-End Engineering Document - The design phase shall include the standard design phases: Schematic Design, Design Development, and Construction Documents. The Respondent shall include a construction cost estimate for all Work at the completion of each design phase.

a. Completion - December 6th, 2024

3. Phase 3: Bidding / Procurement and Construction Administration

a. Completion - To be determined during Phase 2

4. Phase 4: Closeout

a. Completion - To be determined during Phase 2

Any value-added services not specified in this RFP shall be listed separately. Do not include the fee for any value-added services in the grand total.

Provide hourly and weekly rates to be used for changes to the Project scope.

Please take special note of the evaluation criteria for this RFP. Team Qualifications are evaluated the highest. Please note that previous experience of the specific Project team members will be considered as the evaluation criteria.

2.2.1 Required Design Services

The Designated Additional Services for the Project will include:

• Cost Estimating (at each design phase)

The Basic Services for the Project will include:

• Schematic Design Phase

• Design Development Phase

• Construction Document Phase

• Bidding / Negotiation Phase

• Construction Phase - Administration of Construction Contract

Any cost estimating for the Project shall be prepared by a qualified, experienced, and licensed construction contractor, or others as approved by the University.

Service requirements are further defined in the Contract referenced in section 1.6.

2.2.2 Energy Efficient Commercial Building Tax Deduction

The Energy Policy Act of 2005 Section 1331, Section 179D of the United States Internal Revenue Service Code stipulates that building owners are eligible for a tax deduction for qualifying interior lighting systems, heating ventilation and air conditioning systems, or building envelope systems satisfying energy efficiency requirements. In the case of property owned by a governmental entity, such as the University, the owner of the property may allocate the tax deduction to a qualifying tax-paying "designer" entity.

The process to receive this tax benefit entails completing documentation and analysis in conjunction with the University and its 3rd party consultant.

There is no obligation on your part to participate in this program but if you should chose to participate, the Respondent agrees to the following terms and conditions of engagement if awarded the Contract for the Work described herein: (1) Owner reserves the right to designate any eligible entity as the "Designer" of the energy efficient improvements incorporated in the Project for the purposes of allocating accelerated depreciation benefits pursuant to Section 179D of the Internal Revenue Code of 1986, as amended (the "Code"); (2) if Owner determines that Respondent shall receive the deduction as a "Designer" for the purposes of Section 179D of the Code or that Respondent shall otherwise benefit financially from the monetization of the accelerated depreciation benefit, Respondent shall agree to provide a cash rebate to Owner in an amount equal to the incremental financial benefit realized by Respondent as a result of the tax benefit or the monetization thereof, such actual percentage shall be 50.0%; (3) Owner reserves the right to retain a third party consultant (“Consultant”) to manage and administer the process of obtaining and monetizing the deduction derived from the Project; and (4) Respondent agrees to cooperate in all reasonable respects with the Consultant's efforts to obtain and monetize any such benefits derived from the Project on behalf of Owner.

The University of Minnesota’s only “Authorized Representative of the Owner” for this program is the Director, University Tax Management. No other individual at the University of Minnesota is authorized to sign or should be asked to sign a 179D allocation.

2.3 University-Provided Information

The University has assembled the following information about the Project (collectively, the “RFP Documents”) for review by the Respondent:

• This RFP and all Attachments

• RFx Instructions, Requirements, and Rights Reserved by the University

• SE Steam Plant Turbine Panel Replacement Owner Project Requirements

• Additional Project Documents (By Request ONLY)

NOTE: Due to the sensitive nature of some of the file(s), only potential Respondents will be given access. To obtain the file(s), please email Kevin Sullivan at sull0198@umn.edu to make a request.

The University has assembled the following additional RFP Documents (available to view online at the Capital Project Management Website) for review by the Respondent:

• The Contract

• The University’s Building Standards

However, note the RFP Documents are subject to change. The University will provide notice of any changes to the RFP via addenda. Any information provided to Respondents during the RFP process, including the documents enumerated in this Section 1.3, is provided only for your use in preparing your Proposal. Respondents shall independently evaluate the information for their use in preparing the Proposal and shall be solely responsible for their use or interpretation of the information.

2.4 Contract Sum

The selected Respondent will perform the Work for a Contract Sum that shall be an Hourly Not-to-Exceed Fee that shall include all costs necessary to complete the Work in accordance with the Contract, including Reimbursable Expenses for the Project, Respondent’s overhead, and profit.

2.5 Critical Project Schedule Dates

Refer to section 1.2 for key Project schedule dates. Final completion of the Project is expected in Fall/Winter 2025.

2.6 Form of Contract between the University and the Selected Respondent

2.6.1 The Contract between the selected Respondent and the University will be Owner and Architect (Design) Agreement, AIA B101-2007, as modified by the University, which is incorporated into this RFP (the “Contract”). By submitting a Proposal, Respondent acknowledges and agrees that it received, read, understands, and shall be bound by and comply with the Contract. No exceptions or deviations to the Contract will be considered.

2.6.2 The Contract will incorporate by reference this RFP and any RFP Attachments, and any RFP modifications agreed to by the University. The University may attach to the Contract as Supplementary Conditions Respondent’s Proposal, selected provisions of Respondent’s Proposal or modifications to Respondent’s Proposal agreed to by University and Respondent.

3.0 PROPOSAL REQUIREMENTS AND EVALUATION CRITERIA

3.1 Tentative Schedule of Selection Process

The University’s intended schedule for selection of the selected Respondent is set forth below.

Activity	Date*
RFP Available for Distribution	March 22, 2024
Pre-Proposal Meeting	April 2, 2024 at 1:00 PM
Deadline for RFP Questions	April 9, 2024 at Noon
Proposal Due Date	April 16, 2024 at 2:00 PM
Shortlist for Interviews	N/A
Interviews	N/A
Identification of Potential Selected Respondent	April 26, 2024
Anticipated Authorization to Proceed	May 1, 2024

*All times are noted in Central Time Zone

3.2 Pre-Proposal Meeting

A Pre-Proposal Meeting has been scheduled for the date and time noted in section 2.1 of this RFP. Attendance at this Pre-Proposal Meeting is Mandatory for prime firms that are interested in responding to this RFP. The University will not accept Proposals from Respondents that are not listed on the Pre-Proposal Meeting Sign-in Sheet that is made publicly available after the meeting via addenda.

The location of the Pre-Proposal Meeting is:

University of Minnesota Southeast Steam Plant

Meet at Main Entrance

600 SE Main St,

Minneapolis, MN 55414

Campus navigation and parking information for the Pre-Proposal Meeting can be found on our Interactive Campus Maps.

Access to the building is restricted. We will meet you outside the building before the meeting and then proceed inside.

3.3 Evaluation Criteria

3.3.1 The University will evaluate Proposals against the evaluation criteria for the degree to which each Proposal meets the criteria as follows:

Attachment / Section	Description	Value
Attachment A	RFP Cover Page and Declaration	Pass / Fail
Attachment B	Respondent’s Team Qualifications	75
Attachment C	Project Work Plan	N/A
Attachment D	Project Schedule	5
Attachment E	Project Fee	15
Attachment F	Targeted Business & Community Economic Development	5

3.3.2 In order to be considered responsive, each Respondent must complete and submit all required Attachments without any modifications to the RFP Documents.

3.3.3 The University will evaluate each Proposal based on the criteria noted above. The University reserves the right to shortlist Respondents for further evaluation and interviews. The Respondent selected for an award will be the one whose Proposal is responsive, responsible, and is the most advantageous to the University, as determined by the University in its sole discretion, whether or not the Proposal is the lowest cost or the highest scorer.

3.3.4 Submission of a Proposal indicates the Respondent's acceptance of the evaluation criteria.

3.4 RFP Cover Page and Declaration

The Respondent will prepare and submit the RFP Cover Page and Checklist. This completed document should be the cover page of the Respondent’s Proposal. Failure to complete may result in disqualification.

3.5 Respondent’s Team Qualification

The Respondent will prepare and submit information pertaining to their Team’s Qualification which will identify the experience of the Respondent and its Team Members. A lack of prior experience and/or working together on comparable projects may hinder your overall score. The University reserves the right to contact any noted references, consider other references, or consider Respondent’s documented past performance at the University.

3.6 Project Work Plan

Section intentionally omitted.

3.7 Project Schedule

The Respondent will prepare and submit information regarding their proposed schedule for the Project. The Respondent must take into account any critical dates identified in section 1.5 when building their schedule.

3.8 Project Fee

The Respondent will prepare and submit information regarding their proposed Project fee.

3.9 Targeted Business and Community Economic Development

Respondents will prepare and submit as part of their Proposal, the Targeted Business (TGB) & Community Economic Development Questionnaire that is available to download and submit from the SmartCOMP tool.

By submitting a Proposal, Respondent hereby acknowledges that it has reviewed the University’s TGB policy. Respondent also agrees that in consideration for the University’s TGB program, Respondent will fulfill its commitments with regard to the TGB goals set forth in their Proposal. In addition, Respondent agrees to submit monthly reports, as directed, to substantiate compliance.

Failure to execute good-faith reporting in combination with non-communication constitutes grounds for designation as non-compliant by the Office for Supplier Diversity. This may include, but is not limited to, a temporary bar on receiving Targeted Business & Community Economic Development points on future RFP responses with the University.

3.10 Interviews

The University does not intend to include interviews as part of the selection process for this RFP.

ATTACHMENT A: RFP COVER PAGE AND DECLARATION

1. Does the Respondent acknowledge that they are using this Attachment as their Proposal Cover Page, that they have NOT modified or re-formatted the RFP Attachments, and that NO page limit requirements have been exceeded?		Yes		No
1. Does the Respondent acknowledge they have read, understand, and agree to ALL applicable items noted in the RFx Instructions, Requirements, and Rights Reserved by the University document?		Yes		No
1. Will the Respondent sign the Contract referenced in this RFP?		Yes		No
1. Does the Respondent elect to participate in the Energy Efficient Commercial Building Tax Deduction program for this Project?		Yes		No
1. Does the Respondent agree to submit monthly documentation to the University to substantiate compliance of TGB goals for this Project?		Yes		No
1. Did the Respondent have a representative from their firm present at the Mandatory Pre-Proposal Meeting?		Yes		No

Respondent’s Legal Name of Firm		Date of Submission
Respondent’s Mailing Address
Name of Respondent’s Primary Contact (to whom all future communications regarding this RFP will be sent)
Email Address of Respondent’s Primary Contact		Phone Number of Respondent’s Primary Contact

ATTACHMENT B: RESPONDENT’S TEAM QUALIFICATIONS

1. Complete the following Critical Team Member Experience Matrix (Attachment B-1) identifying the experience and responsibilities of the identified team members. Note the following when documenting this information:

a. Submit information for only the Project Roles specified in the Matrix. Do NOT alter the table by removing or adding additional roles.

b. List only ONE individual per role.

c. The comparable project(s) must have been commenced/completed within the last FIVE years and should be similar to the University’s Project.

d. Attach a 1-page resume for EACH individual listed in the Matrix.

2. Complete the following Additional Team Member Matrix (Attachment B-2) identifying the other key Team Members / Subcontractors that will contribute to the success of the Project. Note the following when documenting this information:

a. Attach a 1-page resume for EACH individual listed in the Matrix.

3. Complete and submit the following Project Data Sheet(s) (Attachment B-3) identifying the specific project experience of the Respondent and their Critical Team Members. Note the following when documenting this information:

a. A separate Project Data Sheet must be prepared for EACH project with only one project allowed per sheet.

b. Submit up to, and no more than, THREE total projects.

c. Listed project(s) must have been commenced/completed within the last FIVE years and should be similar to the University’s Project.

d. Listed project(s) must have been managed by the Respondent or any other firm’s on the Respondent’s team.

e. It is recommended that you list projects completed by the Team Members identified in Attachment B-1.

f. Attach any photos or additional information (no more than two pages worth) with each Project Data Sheet.

ATTACHMENT B-1: CRITICAL TEAM MEMBER EXPERIENCE

Project Role	Design Project Manager	Electrical Engineer	Cost Estimator
Name of Individual
Email Address
Individual’s Firm Name
Individual’s Firm Location	City, State	City, State	City, State
Years working within Firm	#	#	#
Years working within Industry	#	#	#
Number of projects completed with other Team Members	1. Electrical Engineer: # 2. Cost Estimator: #	1. Design Project Manager: # 2. Cost Estimator: #	1. Design Project Manager: # 2. Electrical Engineer: #
Identify the name, cost, and completion date for up to three comparable projects	1a. Project Name 1b. Project Cost 1c. Completion Date	1a. Project Name 1b. Project Cost 1c. Completion Date	1a. Project Name 1b. Project Cost 1c. Completion Date
	2a. Project Name 2b. Project Cost 2c. Completion Date	2a. Project Name 2b. Project Cost 2c. Completion Date	2a. Project Name 2b. Project Cost 2c. Completion Date
	3a. Project Name 3b. Project Cost 3c. Completion Date	3a. Project Name 3b. Project Cost 3c. Completion Date	3a. Project Name 3b. Project Cost 3c. Completion Date
Briefly describe the Individual’s Responsibilities for this Project
Percent of Time on Project	#%	#%	#%

ATTACHMENT B-2: ADDITIONAL TEAM MEMBER

Project Role / Subcontractor	Individual Name	Firm Name	Firm Location (City, State)

ATTACHMENT B-3: PROJECT DATA SHEET

Design Firm Name			Project Owner
Project Name			Project Owner Contact
Project Location	City, State		Project Owner Contact Email
Construction Cost			Proposed Team Members from Attachment B-1 / B-2 that worked on this project
Construction Commencement Date
Construction Completion Date
Project Size (square feet, etc.)
Type of Services Provided (Predesign, Design, etc.)
Construction Delivery Method (CMAR, Design-Build, etc.)
Briefly describe how this project is similar to the University’s Project. Identify any challenges you encountered on the project and briefly describe how these issues were resolved

ATTACHMENT C: PROJECT WORK PLAN

Attachment intentionally omitted.

ATTACHMENT D: PROJECT SCHEDULE

1. Respondent must attach a suggested total Project schedule (including all design and construction phases that are required for the Project). This should be a realistic schedule that allows adequate time for University reviews/decision-making at all critical steps of the Project. The schedule should provide a high level overview including all major milestones. When preparing the schedule, assume the following:

a) All schedule dates noted in Sections 1.5 and 2.1 of the RFP. The Respondent MUST use the Anticipated Authorization to Proceed date as the starting point of their Project Schedule. Respondent should not be doing any Work prior to this Anticipated Authorization to Proceed date.

b) University Project team reviews will occur as required by the University’s Standards and Procedures for Design. While progress on design can be made during the review periods, reviewers have two weeks to provide responses.

c) For Projects greater than $1,000,000, the Board of Regents (BOR) must review and approve schematic plans for the Project. Respondent shall take into account this approval period, based on the current online BOR schedule, when putting together their Project schedule.

2. State what events or issues, if any, could impede your ability to achieve the substantial completion date (or any other critical dates) stated in Section 1.5 of the RFP.

ATTACHMENT E: PROJECT FEE

Note: Respondent must also include an Hourly-Rate Schedule with their Proposal.

1. Designated Additional Services: As an Hourly-Not-To-Exceed Fee

Criteria	Contract	Fee
Cost Estimating (at each design phase)	§ 4.1	$
Total Designated Additional Services	§ 11.3	$
Reimbursable Expenses	§ 11.8	Included in above

Note: The above are Designated Additional Services that are required by the University for the Project. Do NOT edit the above unless directed via addenda. Any Optional Additional Services (as noted in your response to Attachment C) are NOT to be included in the above Fee.

2. Basic Services: As an Hourly-Not-To-Exceed Fee

Criteria	Contract	% of Total Fee*	Fee
Schematic Design Phase	§ 3.2	15%	$
Design Development Phase	§ 3.3	20%	$
Construction Document Phase	§ 3.4	40%	$
Bidding / Negotiation Phase	§ 3.5	5%	$
Construction Administration Phase	§ 3.6	20%	$
Total Basic Services	§ 11.1	100%	$
Reimbursable Expenses	§ 11.8	N/A	Included in above

*The percentage breakdown of the Total Basic Services Fee will follow the structure identified in § 11.5 of the Contract. If the Respondent proposes to deviate from this structure, they must overwrite these percentages in the table and include with their Proposal their reason for deviating from the standard.

The proposed deviations will be reviewed on a project-by-project basis and may or may not be accepted by the University.

ATTACHMENT F: TARGETED BUSINESS &

COMMUNITY ECONOMIC DEVELOPMENT

Definitions

For University purposes, a Targeted Business (“TGB” or “WMDBE”) enterprise is one which is at least 51% owned and controlled by a minority, woman, or person with a disability, and actively certified with one of the University-recognized certification agencies:

• National Minority Supplier Development Council (NMSDC)

• Women's Business Enterprise National Council (WBENC)

• Disability:IN

• Central (CERT) Certification Program

• State of Minnesota Dept of Administration TG

• Minnesota Unified Certification Program (MnUCP)

TGB Program Administration and Requirements

The University of Minnesota’s TGB Program is administered by the Office for Supplier Diversity (OSD).

A Respondent demonstrates its commitment to supporting the University’s supplier diversity goals by engaging Targeted Businesses as subcontractors/suppliers on this Contract at a meaningful level of participation relative to the size, type, and location of the Project.

The following goals and requirements apply for this Project:

• Participation of Targeted Businesses equal to or greater than ten percent (10%) of the Base Bid/Proposal costs.

• No less than 75% of the work or material contracted to the identified TGB enterprise(s) must be performed or supplied by said TGB enterprise(s).

RFP Requirements

Respondent shall complete and submit the Targeted Business & Community Economic Development Questionnaire. The questionnaire for this RFP (which is available to complete and submit from the SmartCOMP tool) must be submitted prior to the Proposal Due Date noted in section 2.1.

Award Requirements

Once the Authorization to Proceed has been issued, the selected Respondent shall be prepared to submit the following documentation to substantiate compliance of TGB commitment(s):

1. TGB Payment Affidavit(s) (Document 660) submitted to the University (via the SmartCOMP tool) on or before the 10th of each month for payments made the previous month, if any.

2. TGB Work Verification (Document 661) submitted to the University (via the SmartCOMP tool) when the contracted TGB work is complete.