Bid Posting Date: September 23, 2022
Project: 2023 Fire Prevention System Inspections
Quotes Due: Quotes will be accepted until 2:00 PM local time on November 30, 2022

This project includes, but is not necessarily limited to:

Fire Alarm Panel Inspections:

1. Inspect all fire alarm panels and certify that they are in good functioning order. Note any problems or issues that need to be corrected.
2. Certify (Tag) all panels with appropriate documentation as required by code. If deficiencies in panel operation are found, perform corrections if possible. If correction of the problem is not possible, notify the City staff of the need to have certified technicians hired to correct the problem. Any problem to a panel that needs to be corrected may be billed as an extra charge to the City at pre- agreed hourly rate. If repairs are not possible during the inspection trip, vendor will provide the City with a proposal for correcting the problem at a later date.
3. Send an annual documentation report of panel certifications to the City within 30 days of inspection.

Fire Suppression Systems Inspections:

1. Inspect all sprinkler systems for correct operation as per code.
2. Maintain accurate records of bench mark inspections, including but not limited to: annual inspections, pressure gauge calibrations and or replacement, five-year interior pipe inspections, and ten-year dry sprinkler replacement. Notify the City of these additional benchmark services in the appropriate years.
3. Correct any minor deficiencies found to suppression systems that can be accomplished during the inspection trip. Additional work to correct found deficiencies may be billed to City at hourly rates. If repairs are not possible during the inspection trip, vendor will provide the City with a proposal for correcting the problem at a later date.
4. Tag sprinklers with annual inspection tag.
5. Send an annual documentation and report of sprinkler certifications to the City within 30 days of inspection.

Backflow Preventer Inspections:

1. Inspect all backflow preventers with required inspection and tag with annual inspection certification tag.
2. Correct any problems with backflow preventer that can be corrected within the inspection visit. Additional work may be charged to the City at agreed rates. If correction to backflow preventer is not possible during inspection trip, vendor will provide the City with a proposal for correcting the problem at a later date.
3. Send an annual documentation and report of backflow preventers to the City within 30 days of inspection.

Annual Fire Extinguisher Inspections:

1. Vendor will inspect all fire extinguishers on-site and verify all extinguishers meet all code requirements.
2. Vender will notify the City Maintenance of any defective extinguishers so the extinguisher can be replaced.
3. The City will provide Vendor with an accurate list of all the fire extinguishers with accompanying serial number for tracking.
4. Vendor will keep accurate records of annual inspections of existing fire extinguishers and shall notify the City when six year and hydro tests are due.
5. In the event of the need for six-year inspections, it is expected that Vender will perform the required emptying, refilling and recharging extinguishers at the building site and immediately replacing the extinguishers back into service with appropriate tags.
6. When hydro testing is required, the vendor shall notify the City of Valdez in advance so a process of replacement can be negotiated in a way that the City of Valdez can maintain the required number of functioning fire extinguishers in every building.
7. Any fire extinguishers that are unavailable to be inspected during the scheduled visit can be an extra charge to the city to re-inspect.
8. Send an annual extinguisher report to the City within 30 days of inspection.

Semi-Annual /Annual Hood Inspections:

1. Inspect and clean kitchen hoods twice a year and tag as per code.
2. Inspect hood fire suppression system as per code and tag.
3. Keep records of pressure vessel inspections and replace or recharge as needed.
4. If deficiencies are found, Vendor should try to correct during inspection visit at regular hourly rate. If correction is not possible on inspection trip, Vendor will provide a proposal for a return trip to complete necessary work.
5. Send inspection reports to the City within 30 days of inspection.

A contractor or vendor may bid one or more bid schedules but must provide a price for the entirety of the selected bid schedule. The City reserves the right to divide or award schedules as it determines is in the best interest of the City.

This is a three-year contract with the option for a yearly renewal for up to two additional years.

A copy of the quote schedule is attached for your use in submitting quotes. Quotes will be accepted until 2:00 pm local time on November 30, 2022 at the office of the Building Maintenance Supervisor, 555 W. Egan Street, PO Box 307, Valdez, Alaska 99686. Quotes will be accepted via email, fax, mail, or in person. Fax number: 907-835-5510. The City’s Project Manager is Stanley Porritt .

All bidders should visit the site and view existing conditions before submitting quotes.

The following items must be included within your quote:

1. Copy of current Alaska Contractor License.
2. Copy of current Alaska Business License.
3. Copy of current City of Valdez Business License.
4. Proof of Insurance

The City reserves the right to waive any irregularities or informalities in a quote, to reject any and all quotes without cause, and to re-solicit for quotes.

All mobilization and demobilization unit prices should include all necessary travel, lodging, per diem and other unspecified labor and material costs associated with fulfilling the scope of the quoted bid schedule.

The current minimum prevailing wage rates as published by the Alaska Department of Labor must be paid if required by law. The requirement of the Alaska Employment Preference Act (AS 36.10) must be met in performing the work of this Quote. Certified payrolls must be submitted to the Alaska Department of Labor.

If you have any further questions or comments, please do not hesitate to contact the assigned project manager, Stanley Porritt .

Bid documents may also be downloaded from the links below.

The City reserves the right to waive any irregularities or informalities in a quote, to reject any and all quotes without cause, and to re-solicit for quotes.

Current minimum prevailing wage rates as published by the Alaska Department of Labor must be paid if required by law.

Requirements of the Alaska Employment Preference (AS 36.10) must be met.

The City of Valdez encourages disadvantaged, minority and women-owned firms to respond and is available to assist said firms in learning how to do business with the City.

The City of Valdez “ Standard Specifications and Standard Details ” shall be used.

Reference Documents

• Standard Specifications
• Standard Details
• Request for Addendum / Plan Holders List
• Current State of Alaska Minimum Prevailing Wage Rates
• Title 36 Public Contracts ; Confirm Title 36 is the most recent version published by State of Alaska Department of Labor