Annual Supply and Servicing of Portable Toilets

Agency: City of Lincoln/Lancaster County
State: Nebraska
Level of Government: State & Local
Category:
  • S - Utilities and Training Services
  • W - Lease or Rental of Equipment
Opps ID: NBD17470628512879909
Posted Date: Sep 11, 2020
Due Date: Sep 25, 2020
Solicitation No: 20-182
Source: Members Only
Bid Number Bid Title Bid Type Bid Issue Date Bid Close Date/Time
20-182 Annual Supply and Servicing of Portable Toilets Bid Lincoln Purchasing 9/11/2020 9/25/2020 12:00:00 PM (CT)

Attachment Preview

20-182
Annual Supply and Servicing of Portable Toilets
Issue Date: 9/11/2020
Response Deadline: 9/25/2020 12:00 PM (CT)
Lincoln Purchasing
Contact Information
Contact: Sharon Mulder Asst. Purchasing Agent
Address: Suite 200
Purchasing
440 S. 8th St.
Lincoln, NE 68508
Phone: 1 (402) 441-7428
Fax:
1 (402) 441-6513
Email: smulder@lincoln.ne.gov
Page 1 of 13 pages
Deadline: 9/25/2020 12:00 PM (CT)
20-182
Event Information
Number:
20-182
Title:
Annual Supply and Servicing of Portable Toilets
Type:
Notice to Bidders
Issue Date:
9/11/2020
Response Deadline: 9/25/2020 12:00 PM (CT)
Bid Attachments
20-182.pdf
Notice to Bidders
Instructions to Bidders City - B 04-05-12.pdf
Instructions to Bidders
Insurance_NEW_CITY_BASE.pdf
Insurance Requirements
20-182 Portable Toilets.pdf
Specifications
Special Provisions for Term Contracts - City & County.pdf
Term Contract Provisions
2020 Location Listing and Details for Portable Toilets.pdf
Location Listings and Details for Portable Toilets
Proprietary-Info-Bids-2018.pdf
Proprietary Information - Bids
Attestation-form.pdf
Attestation Form
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Bid Attributes
1 Instructions to Bidders
I acknowledge reading and understanding the Instructions to Bidders.
Yes
(Required: Check if applicable)
2 Insurance Requirements and Endorsements
Vendor agrees to provide insurance coverage for each checked box on the Insurance Clause document in the Bid
Attachments including the submission of the Certificate of ACORD and the applicable endorsements.
Insurance Certificate and required Endorsements are required at time of contract execution by the vendor.
Vendors are strongly encouraged to send the insurance requirements and endorsement information to
their insurance agent prior to bid close in order to expedite the contract execution process.
Yes
(Required: Check if applicable)
Page 2 of 13 pages
Deadline: 9/25/2020 12:00 PM (CT)
20-182
3 Sample Contract
I acknowledge reading and understanding the sample contract.
Yes
(Required: Check if applicable)
4 Specifications
I acknowledge reading and understanding the specifications.
Yes
(Required: Check if applicable)
5 Special Provision Term Contract Provisions
I acknowledge reading and understanding the Special Provision Term Contract Provisions.
Yes
(Required: Check if applicable)
6 Term Clause of Contract with Escalation/De-Escalation - 1 year
I acknowledge that the term of the contract is for a one (1) year term with the option for three (3) additional one (1)
year terms from the date of the executed contract.
(a) Are your bid prices firm for the first one (1) year contract period. YES or NO ____________
(b) Are your bid prices subject to escalation/de-escalation. YES or NO __________
(c) If (b), state period for which prices will remain firm: through ____________________
(Optional: Maximum 1000 characters allowed)
7 Bid Documents
I acknowledge and accept that it is my responsibility as a Bidder to promptly notify the Purchasing Department Staff
prior to the close of the bid of any ambiguity, inconsistency or error which I may discover upon examination of the
bid documents including, but not limited to the Specifications.
Yes
(Required: Check if applicable)
8 References
I have attached my References on Company letterhead to the Response Attachment section of this bid.
Yes
(Required: Check if applicable)
9 Contact
Name of person submitting this bid:
(Required: Maximum 1000 characters allowed)
Page 3 of 13 pages
Deadline: 9/25/2020 12:00 PM (CT)
20-182
1 Purchase Order, Contract and Delivery Contact
0 The City/County Purchasing Department issues Purchase Orders and Contracts via email to a designated contact
person of the awarded Vendor. This designee will be the primary contact with the department through the delivery of
the product/services. Please list the name, email address and phone number of the person who will be the contact
person for the contract/PO to be awarded.
(Required: Maximum 1000 characters allowed)
1 Quantities
1 I acknowledge that the quantities listed for each line item are an estimated amount. The City/County does not
guarantee any dollar amount or order quantities for the term of the contract.
Yes
(Required: Check if applicable)
1 Delivery
2 State number of delivery days after receipt of an order (ARO).
(Required: Maximum 1000 characters allowed)
1 Recycling of Corrugated Cardboard
3 I acknowledge and accept that I must comply with the City of Lincoln recycling regulations which includes a ban of all
corrugated cardboard from the City Landfill effective April 1, 2018. Vendors shall haul any recyclable material
directly to any of the three processor facilities which are currently operating in the City of Lincoln, or they can use a
recycled material hauler for curbside collection at their place of business. Vendors are also encouraged to recycle
any other approved materials used, or removed, from a City or County jobsite. Go to -
http://lincoln.ne.gov/city/pworks/solid-waste/recycle/ for more information on City of Lincoln recycling programs.
Yes
(Required: Check if applicable)
1 COVID 19 Virus Impact
4 Do you believe the COVID 19 virus will have an impact on the completion of the project dates listed in the bid
documents:
If YES, provide the details regarding the impact and your proposed completion date.
If NO, the contract will be executed as required in the bid documents.
(Optional: Maximum 4000 characters allowed)
Page 4 of 13 pages
Deadline: 9/25/2020 12:00 PM (CT)
20-182
1 Government/Corporate Purchase Card
5 Will your company accept payment by a Visa/Purchase Card? Yes/No _____
1) If yes, will your company charge a fee for accepting a Visa/Purchase Card? Yes/No _____
2) If yes, do you require payment upon receipt of order? Yes/No _____
3) If yes, will you accept payment after delivery and acceptance of product/equipment/service? Yes/No _____
(Required: Maximum 1000 characters allowed)
1 Bid Award
6 I acknowledge and understand that the City, County and/or Public Building Commission reserve the right to award
bids item-by-item, with or without alternates/options, by groups, or "lump sum" such as shall best serve the
requirements and interests of the City, County and/or Public Building Commission.
a) Do you agree and understand? Yes/No_____
b) Is your pricing based on all-or-nothing basis? Yes/No_____
(Required: Maximum 1000 characters allowed)
1 Emergency Services
7 Is your company willing and able to provide emergency services at any time of the day or night? YES or NO
_________
If YES, please list the contact person and phone number for these services: ______________________
If you are willing to provide emergency services, will your rate change from what is listed in the Line Items? YES or
NO _________
If YES, please provide the rate increase by a percentage or attach on Company letterhead the specific rate for
each Line Item.
Emergency services are defined as those services which are specifically required after normal business hours
(5:00pm - 7:00am). The City will not allow added cost when the Vendors time is outside the normal business hours
due to scheduling issues with the Vendor.
(Required: Maximum 1000 characters allowed)
1 Standard Emergency Rental
8 List your price for an emergency standard rental unit. Explain the fee with length of the rental.
(Required: Maximum 1000 characters allowed)
1 Standard Emergency Rental with Sanitizer
9 List your price for an emergency standard rental unit with hand sanitier. Explain the fee with length of the rental.
(Required: Maximum 1000 characters allowed)
Page 5 of 13 pages
Deadline: 9/25/2020 12:00 PM (CT)
20-182
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