Granular Activated Carbon Changeout
|Agency:||City of Carson City|
|Level of Government:||State & Local|
|Posted Date:||Jul 28, 2020|
|Due Date:||Aug 17, 2020|
|Bid Number||Bid Title||Bid Type||Bid Issue Date||Bid Close Date/Time|
|B-1611||Granular Activated Carbon Changeout||BID||City of North Las Vegas||7/27/2020||8/17/2020 01:00:00 PM (PT)|
John J. Lee
Pamela A. Goynes-Brown
Isaac E. Barron
Richard J. Cherchio
2250 Las Vegas Boulevard, North · Suite #710 · North Las Vegas, Nevada 89030
Telephone: (702) 633-1745 · Fax: (702) 669-3328 · TDD: (800) 326-6868
July 27, 2020
CITY OF NORTH LAS VEGAS
INVITATION TO BID
BID B-1611 GRANULAR ACTIVATED CARBON CHANGEOUT
Bids will be received electronically only through the Nevada Gov eMarketplace (NGEM) System at
www.ngemnv.com until August 17, 2020 at 1:00 P.M. (the “Bid Due Date”). A Bid opening will be held on
a conference call via Google Meet, Telephone# 1-662-508-0857, Meeting Pin# 161 196 968#. The
purpose of this meeting is to disclose Respondents and their response totals only. All other
information should be requested as a public records request.
An optional Pre-Bid Meeting will be held on August 3, 2020 at 10:00 a.m. via Google Meet conference call,
Telephone # 1-574-221-0074, Meeting Pin# 827 468 816#.The purpose of this meeting is to discuss the
Invitation to Bid requirements and answer any questions or concerns. Any and all questions asked during
this meeting must be sent via email or submitted in NGEM at the conclusion of the Pre-Bid Meeting.
All questions or concerns must be submitted electronically in the NGEM System or via e-mail to Joy
Yoshida, Buyer, at email@example.com. The cut-off time for all questions is August 10,
2020 at 12:00 p.m. All questions received will be consolidated and answered AFTER the question cut
off period via Addendum on NGEM. Any questions received after the question cut off period will not be
Bid documents may be accessed at www.ngemnv.com or on the City of North Las Vegas Purchasing Web
Page (listed above). The City reserves the right to reject any and all Bids, waive any informality or
technicality, or to otherwise accept Bids deemed in the best interest of the City.
Published in the Las Vegas Review Journal
(July 27, 2020)
CITY OF NORTH LAS VEGAS INVITATION TO BID
BID B-1611 GRANULAR ACTIVATED CARBON CHANGEOUT
1. PUBLIC RECORDS:
The Bid documents and all Bids submitted in response thereto are public records. You are
cautioned not to put any material into the Bid that is proprietary in nature. The City is a public
agency as defined by state law. As such, it is subject to the Nevada Public Records Law (Chapter
239 of the Nevada Revised Statutes). The City’s Records are public records, which are subject to
inspection and copying by any person, unless declared by law to be confidential.
2. PERFORMANCE OF WORK:
The selected Respondent shall perform all work as may be necessary to complete the Contract in
a satisfactory and acceptable manner, and unless otherwise provided, shall furnish all
transportation, materials, equipment, labor and incidentals necessary to complete the project.
3. FORM OF CONTRACT:
Execution of the Contract by all named parties will authorize delivery of services obtained under this
Invitation to Bid.
4. ELECTRONIC BID THROUGH NGEM SYSTEM:
Bids must be submitted online through the Nevada Government eMarketplace (NGEM). The NGEM
System is an electronic bidding system used by a consortium of local government entities in Nevada
for supplier registration and the submission of electronic bids and proposals. The NGEM System is
available at www.ngemnv.com. There is no cost for any Respondent to use the NGEM System,
however, all Respondents must register prior to gaining access to see the details of any solicitation
and to submit a bid or proposal online. All Bids must be submitted on the NGEM System no later
submitted after the Bid Due Date, and the server clock will govern.
5. EXPLANATION TO RESPONDENT:
Any explanations desired by Respondent regarding the meaning or interpretation of specifications
must be requested in writing and with sufficient time allowed for a reply to reach Respondent before
submission of their Bid. Oral explanations given before the award of the contract will not be binding.
Any written interpretation made will be furnished to all Respondents and its receipt by the
Respondent will be acknowledged. Interpretation of the meaning of the plans, specifications, or
other pre-Bid documents will not be binding if presented to any Respondent orally. Every request for
such interpretation should be in writing addressed to Joy Yoshida, Buyer at
firstname.lastname@example.org . Any and all such interpretations and any supplemental
instructions deemed necessary will be in the form of a written addendum to the specifications which,
if issued, will be posted on NGEM. Failure of any Respondent to receive any such addendum or
interpretation shall not relieve such Respondent from any obligation under these Bid documents as
submitted. All addenda issued shall become part of the Bid documents.
6. METHOD OF EVALUATION AND AWARD OPTIONS:
The evaluation of this Bid will be conducted by City personnel. The City will award this Bid to the
Respondent(s) that submits the lowest responsive and responsible Bid deemed to be in the City’s
best interest. The City reserves the right to reject all Bids. Pursuant to NRS 332.065(3), the City
shall not enter into a contract with a Respondent to this Bid unless the contract includes the written
certification that the company is not currently engaged in, and agrees for the duration of the contract
not to engage in, a boycott of Israel.
7. ASSIGNMENT OF CONTRACTUAL RIGHTS:
It is agreed that the Contract must not be assigned, transferred, conveyed, or otherwise disposed of
by either party in any manner, unless approved in writing by the other party or unless otherwise
allowed pursuant to NRS 332.095(2). The Respondent will be an independent contractor for all
purposes and no agency, either expressed or implied, exists.
8. CONDITIONS OF BID SUBMITTAL:
(a) The Bid must be signed by a duly authorized official of the proposing firm or company
submitting the Bid.
(b) No Bid will be accepted from any person, firm, or corporation that is in arrears for any
obligation to the City, or that otherwise may be deemed irresponsible or unresponsive by City
staff or City Council.
(c) No Bid will be accepted from any person, firm, or corporation if that person, firm, or
corporation or any of its principals are debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from transactions with any federal or state
department or agency. By signing and submitting a Bid to the City, the Respondent certifies
that no current suspension or debarment exists.
(d) All Bids shall be prepared in a comprehensive manner as to content, but no necessity exists
for expensive binders or promotional material.
9. BID PROTESTS:
The City will publish the Recommendation of Award Notification on NGEM. . Any Respondent may
file a notice of protest regarding the proposed award of the Contract by the North Las Vegas City
Council. Respondents will have five (5) business days from the date the Recommendation of Award
is published to submit the written protest to the City Clerk. The written protest must include a
statement setting forth, with specificity, the reasons the person filing the protest believes that
applicable provisions of the Bid documents or law were violated. At the time a notice of protest is
filed, the person filing such notice of protest shall post a bond with a good and solvent surety
authorized to do business in the State of Nevada, and supply it to the City Clerk. The bond posted
must be in an amount equal to the lesser of: (i) twenty-five percent (25%) of the total value of the Bid
submitted by the person filing the notice of protest; or (ii) two hundred fifty thousand dollars
A notice of protest filed in accordance with this section shall operate as a stay of action in relation to
the award of the Contract until a determination is made by the North Las Vegas City Council. A
person who makes an unsuccessful Bid may not seek any type of judicial intervention until after the
North Las Vegas City Council has made a determination on the notice of protest and awarded the
contract. Neither the City nor any authorized representative of the City is liable for any costs,
expenses, attorney’s fees, loss of income, or other damages sustained by a person who submits a
Bid, whether or not the person files a notice of protest pursuant to this section.
If a protest is upheld, the bond posted and submitted with the notice of protest will be returned to the
person who posted the bond. If the protest is rejected, a claim may be made against the bond by
the City in an amount equal to the expenses incurred by the City because of the unsuccessful
All Respondents must provide a copy of all appropriate licenses in accordance with the laws of the
State of Nevada, prior to submission of Bids for this project. Upon award, the successful
Respondent will be required to obtain a North Las Vegas Business License.
11. PUBLIC OPENING:
Bids received will be opened and the name of the Respondent’s company will be read via
conference call at the time and place indicated in the Bid documents. Respondents, their authorized
agents, and the public are invited to call in. No responsibility will attach to any City official or
employee for the pre-opening of, or the failure to open, a Bid not properly addressed or identified.
12. TERM OF THE CONTRACT:
The contract commences upon approval by the City Council (if required) and execution of a contract.
Contractor will have 45 days from notice to proceed to complete the replacement.
Prior to the commencement of the Contract, each successful Respondent must provide properly
executed Certificates of Insurance to the City, which shall clearly evidence all insurance required by
the City, including a policy or certificate of comprehensive general liability insurance in which the
City, its public officials, officers, employees, agents, and volunteers shall be the named insured or
be named as an additional insured. In compliance with this provision, the Respondent may file with
the City a satisfactory policy providing a minimum $1,000,000 "blanket coverage" policy or certificate
of insurance. Such insurance will be primary and any insurance or self-insurance maintained by the
City will apply in excess of, and not contribute with, the insurance required. Required insurance
shall not be canceled, allowed to expire, or be materially reduced in coverage until after 30 days’
written notice has been given to and approved in writing by, the City Attorney or the City Risk
The Respondent shall secure, maintain in full force and effect, and bear the cost of the following
insurances throughout the duration of the contract:
COMMERCIAL GENERAL LIABILITY
COMBINED SINGLE LIMIT OF
$1,000,000 each occurrence/accident
Bodily Injury - - - - - - - - $1,000,000 each accident
Property Damage - - - - $1,000,000 each accident
Coverage must include all owned, leased, hired, non-owned and employee non-owned
vehicles, where applicable, Personal Injury Protection.
Nevada Statutory Requirements
If no employees, then Exhibit D- Affidavit of Rejection of Coverage for Workers’
Compensation must be completed and submitted with response to this Bid. The City, or any
of its officers or employees, will not be responsible for any claims or suits in law or equity
occasioned by the failure of the successful Respondent to comply with the provisions of this
Such insurance shall include the specific coverage set out herein and be written for NOT LESS
THAN the limits of liability and coverage provided in the “Insurance Service Office”, or required by
law and other governing agencies, whichever is greater. The cost of this insurance shall be deemed
included in the Bid prices and no additional compensation will be made.
In addition, the Respondent shall furnish evidence of a commitment by the insurance company to
notify the City by registered mail of the expiration or cancellation of the insurance policies required
not less than 30 days before the expiration or cancellation is effective.
The successful Respondent agrees to defend, indemnify, and hold the City, its officers, agents, and
employees, harmless from any and all liabilities, causes of action, claims, damages, losses,
expenses, proceedings, actions, judgements, reasonable attorneys’ fees, and court costs which the
City suffers or its officers, agents, or employees suffer, as a result of, or arising out of, the negligent
or intentional acts or omissions of Respondent, its subcontractors, agents, and employees, in the
fulfillment or performance of the work described herein until such time as the applicable statutes of
15. PROVISIONS PROVIDED BY LAW:
Each and every provision and clause required by law to be inserted in the Contract shall be read and
enforced as though it were included herein, and if through mistake or otherwise any such provision
is not inserted, or is not correctly inserted, then upon the application of either party the Contract
forthwith shall be physically amended to make such insertion or correction. The Respondent’s
attention is directed to the fact that all applicable city, county, state, and federal laws, and the rules
and regulations of all authorities having jurisdiction over the project shall apply to the Contract
throughout its duration and such laws, rules, and regulations will be deemed to be included in the
Contract the same as though they had been written out in full herein.
16. ADDENDA INTERPRETATIONS:
If it becomes necessary to revise any part of this Bid, a written or electronic addendum will be
provided publicly. The City is not bound by any oral clarifications changing the scope of work for this
17. CANCELLATION OF CONTRACT:
The City reserves the right to cancel the award or execution of any contract at any time before the
Contract has been approved by the City Council without any liability or claims thereof against the
18. TERMINATION FOR CONVENIENCE:
The City shall have the right at any time to terminate further performance of the Contract, in whole or
in part, for any reason whatsoever (including no reason). Such termination shall be effected by
written notice from the City to the Respondent, specifying the extent and effective date of the
termination. On the effective date of the termination, the successful Respondent shall terminate all
work and take all reasonable actions to mitigate expenses. The successful Respondent shall
submit a written request for incurred costs for services performed through the date of termination
within 30 days of the date of termination. All requests for reimbursement of incurred costs shall
include substantiating documentation requested by the City. In the event of such termination, the
City agrees to pay the successful Respondent, thirty days after receipt of a correct, adequately
documented written request. The City’s sole liability under this Paragraph is for payment of the costs
for the services requested by the City and actually performed by the successful Respondent.
The City is exempt from state, retail, and federal excise taxes. The Bid price must be net, exclusive
Each Respondent must list on a separate document any exceptions to specifications and attach it to
their Bid. Exceptions, deviations, or contingencies requested in Respondent’s bid response, while
possibly necessary in the view of the Respondent, may result in lower scoring or disqualification of a
Bid response. A template of the City of North Las Vegas Service Agreement is attached in
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