Planning and Implementation Consultants for UNLV Academic Health Center
|Agency:||City of Carson City|
|Level of Government:||State & Local|
|Posted Date:||Sep 10, 2020|
|Due Date:||Sep 25, 2020|
|Bid Number||Bid Title||Bid Type||Bid Issue Date||Bid Close Date/Time|
|RFP 778-KTM Addendum 2||Planning and Implementation Consultants for UNLV Academic Health Center||RFP||UNLV (NSHE-Business Center South)||8/17/2020||9/25/2020 03:00:00 PM (PT)|
BUSINESS CENTER SOUTH
THE NEVADA SYSTEM OF HIGHER EDUCATION (“NSHE”), ON BEHALF OF THE
UNIVERSITY OF NEVADA, LAS VEGAS (“UNLV”)
REQUEST FOR PROPOSAL NO. 778-KTM FOR PLANNING AND
IMPLEMENTATION CONSULTANTS FOR UNLV ACADEMIC HEALTH CENTER
LAST DAY FOR QUESTIONS:
LAST DAY FOR ADDENDA :
OPENING DATE, TIME and LOCATION:
Monday, August 17, 2020, 10:00 AM PST
Monday, August 31, 2020, 5:00 PM PST
Monday, September 7, 2020, 5:00 PM PST
Thursday, September 24, 2020, 3:00 PM PST
University of Nevada, Las Vegas
4505 Maryland Parkway
Campus Services Building, Room 235
Las Vegas, NV 89154-1033
Las Vegas Review Journal
Monday, August 17, 2020
Proposals, subject to the terms, conditions and specifications herein stipulated and/or attached hereto, will be
publicly opened as stated above. All Proposals must be received on or before this date and time to be
Proposals must be submitted through the NGEM, Nevada Government eMarketplace at www.ngemnv.com.
Please submit any questions or requests for additional information through the NGEM question tab or via e-
mail to the following Designated Contact at the e-mail address below:
All correspondence should note the RFP number in the subject line.
UNLV RFP 778-KTM
TABLE OF CONTENTS
SECTION A: General Provisions
SECTION B: Proposal Preparation and Submission Instructions
SECTION C: General Terms and Conditions
SECTION D: Purchase Order Terms and Conditions
SECTION E: Scope of Work/Specifications
SECTION F: Sample Certificate of Insurance
Attachment 1: Pricing Response Form
Attachment 2: RFP Response Form
Attachment 3: List of Subcontractors/Tier 2 Suppliers
Page 2 of 39
UNLV RFP 778-KTM
UNLV invites interested parties to submit a Proposal for Consultation Services. Please read carefully all
instructions, general terms and conditions, purchase order terms and conditions, scope of work and/or
specifications, Pricing Response Form, RFP Response Form, sample insurance if applicable, and Minimum
Contract Terms, if applicable. Failure to comply with the instructions, terms and conditions, scope of work
and/or specifications, of the RFP may result in your Proposal being declared non-responsive.
UNLV is located in the city of Las Vegas and is emerging as a premier urban university. UNLV currently has
over 220 undergraduate, masters, and doctoral degree granting programs and serves approximately 28,000
students. Additionally, there are approximately 3,000 faculty and staff. The University’s 340-acre campus is
located in the southeast part of the City, near the McCarran International Airport and the Las Vegas Strip.
a. “Addendum” means a written document issued by UNLV prior to submission of Proposals in
order to clarify or otherwise modify the RFP Documents.
b. “Affiliate” means an entity that controls, is controlled by, or is under common control with the
c. “Company” means the legal entity of the applicable Proposer, whether a sole proprietorship,
corporation, limited liability company, partnership, or other legal entity, and any person(s) acting
on behalf of such entity.
d. “Contract” means the final agreement with the Successful Proposer, inclusive of all documents
incorporated by reference therein.
e. “Contractor” means the Successful Proposer who enters a Contract with UNLV and is issued a
“Designated Contact” means the person indicated on page 1 of this IFB, the Director, or a
person designated by either, as applicable.
g. “Director” means the University of Nevada, Las Vegas Executive Director of Purchasing and
h. “NGEM System” refers to Owner’s electronic bidding system, the Nevada Governmental
eMarketplace. This is a web-based system that provides RFP Documents electronically to
potential Proposers and forms the pathway for interested Proposers to submit Proposals
electronically in response to advertisement and RFP. The term “electronic proposal” means the
Proposers’ electronic response submitted on the electronic proposal to the Owner by way of the
NGEM System. The term “electronic proposal” also describes the process to submit an
authorized proposal electronically to Owner in response to an RFP via the NGEM System.
“Opening Date” means the date and time of opening as set forth on page 1 of this document.
“Owner” or “UNLV” means the Board of Regents of the Nevada System of Higher Education
(“NSHE”), on behalf of the University of Nevada, Las Vegas (“UNLV”).
k. “Proposal” means the RFP Proposal Forms and all other materials submitted by Proposer in
response to this RFP.
Page 3 of 39
UNLV RFP 778-KTM
“Proposer” means any party submitting a response to this Request for Proposal.
m. “Protestor” means a Proposer filing a protest in compliance with the RFP requirements.
n. “Release Date” means the date of issuance of an RFP Document.
“RFP Documents” means the RFP, Exhibits thereto, the RFP Proposal Forms, and each
p. “RFP Proposal Forms” means the Pricing Response Form, the RFP Response Form, and the
list of Subcontractors/Tier II Suppliers.
q. “Successful Proposer(s)” means the most responsible and responsive Proposer(s) to whom
UNLV has authorized the award of the Contract.
“Supplier” means a Company that registers in the NGEM System.
“UNLV Purchasing” means the UNLV Department of Purchasing and Contracts.
2. ACCESS AND USE OF THE NGEM SYSTEM.
a. The NGEM System may be accessed from www.ngemnv.com. Prior to accessing the NGEM
System, a potential Proposer MUST register as a Supplier by clicking on the Supplier Registration
link and completing the registration form. There is no cost to register or to use the NGEM
c. Once registered, Suppliers will receive emails notifying of solicitation opportunities. Downloading
any project bid data will automatically place the Proposer’s contact information on the proposer’s list
and the NGEM System will automatically send any and all updates, changes or addenda associated
with that project.
d. Questions regarding use of the NGEM System should be directed to the Designated Contact.
PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS
a. Proposers must use the NGEM System for the purpose of submitting Proposals and must
complete all required fields. Please refer to Section A, subsection 2 for details regarding access
and use of the NGEM System.
b. An electronic Proposal can only be submitted through the NGEM System. The RFP Documents
can be printed for Proposer’s use, but an electronic Proposal MUST be submitted through the
NGEM System. Follow the directions and requirements available online.
c. Proposals must be submitted electronically no later that the Opening Date. Proposals may not
be submitted after the Opening Date, and the server clock will govern. Proposals will be publicly
opened and read aloud immediately after the Opening Date at the location specified above.
Proposers are solely responsible for the timely delivery of Proposals.
Page 4 of 39
UNLV RFP 778-KTM
a. Proposers are expected to examine all RFP Documents. Failure to do so will be at the Proposer’s
risk. Each Proposer by submitting a Proposal represents that: (i) Proposer has read and
understands the RFP Documents and asserts that its Proposal is made in accordance therewith
and shall be considered a firm offer for a period of 120 calendar days following the Opening Date or
conclusion of interview, if applicable; and (ii) prior to submission of the Proposal, the Proposer shall
ascertain that it has received all Addenda issued and shall acknowledge receipt of each Addendum
by completing the acknowledgment space provided on the applicable RFP Proposal Form.
b. If it becomes necessary to revise any part of this IFB, an Addendum will be posted on
www.ngemnv.com and available for all Proposers to download. UNLV is not bound by any oral
representations, clarifications, or changes made in the written specifications by UNLV employees,
unless such clarification or change is provided to Proposer in an Addendum.
c. The Proposal submitted should not exceed 20 pages. Other attachments may be included with no
guarantee of review. All Proposals shall be typed in a font no smaller than 10 points on 8 ½” x 11”
paper bound with tabbed dividers labeled by section to correspond with the evaluation information
d. Prices shall be submitted as requested in this RFP. When units are identified, the price for each
unit shall be shown. All prices shall include packing unless otherwise specified. A total shall be
entered in the amount column for each item. In case of error in extension of price, the unit price will
e. Alterations, modifications or variations may not be considered unless authorized by this RFP or by
f. When not otherwise specified, Proposer must definitively state time of proposed delivery. Days
must be calculated in consecutive calendar days.
g. All equipment or supplies shall be new, and of the manufacturer’s current model unless specified
h. Proposers shall take no advantage of any apparent error or omission in the RFP Documents. In the
event a Proposer discovers such an error or omission, lack of clarity, or other irregularity, such
Proposer shall immediately notify UNLV Purchasing. UNLV Purchasing will then make such
corrections and interpretations as may be deemed necessary for fulfilling the intent of the RFP
Documents through the issuance of an Addendum.
i. Altering any of RFP Document may render the Proposal null and void.
j. All Proposers, by signing the RFP Response Form, certify that they agree to the terms and
conditions set forth in the RFP Documents unless otherwise stated. Please note that an award is
not final until there is a fully negotiated signed Contract and/or a purchase order is issued by UNLV.
k. UNLV accepts no responsibility or liability for any costs incurred by a Proposer or other person in
preparing and/or submitting a response to this solicitation.
l. UNLV reserves the right to Contract for less than all of the services identified herein and/or to reject
any and all Proposals in whole or in part, and to waive minor irregularities and omissions, whereby
the best interests of the Nevada System of Higher Education would be served.
3. NO CONTACT Proposers should direct any questions regarding the RFP to the Designated Contact.
Proposers shall not contact other UNLV employees, representatives or independent contractors
regarding this RFP. Any such contact may result in rejection of the Proposal.
4. BRAND NAME (OR EQUAL) TO ESTABLISH STANDARD
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