Fire Department Uniforms

Agency: Charlotte Douglas International Airport
State: North Carolina
Level of Government: State & Local
Category:
  • 84 - Clothing, Individual Equipment, and Insignia
Opps ID: NBD17531545815764612
Posted Date: Jul 27, 2020
Due Date: Oct 3, 2020
Source: Members Only

Fire Department Uniforms

This solicitation is for the Charlotte Fire Deptartment to purchase uniforms, related equipment, and services including, but not limited to dress uniforms, long and short sleeve shirts, pants, hats, ties, leather belts, outerwear and shoes.

Type Invitation to Bid
Solicitation Number 269-2020-152
Department Charlotte Fire Department
Category Commodities & Goods
Commodity Code(s) 20165, 20070, 20074, 20085, 20086, 34000, 93618, 20087, 20088, 20125, 68012, 80005, 80086, 80040, 80056, 80000, 80072, 96278
Attachments
ITB 269-2020-152 Fire Uniforms FINAL.pdf
Pre-Bid Date & Time 8/5/2020 2:00 PM
Pre-Bid Location Mandatory Pre-Proposal Conference to be held via WebEx only as indicated in Section 1.11 at 2:00 p.m. Participants need to email lenore.bishop@charlottenc.gov to receive a link and an agenda for the meeting.
Bid Due Date & Time 10/2/2020 2:00 PM
Bid Opening Location All sealed bids are due no later than October 2, 2020 at 2:00pm at the Charlotte Mecklenburg Government Center, 600 East 4th Street, 9th Floor, Charlotte, NC 28202, ATTN: Lenore Bishop. No late bids will be accepted. A public bid opening will be held via WebEx and teleconference.
For questions please contact Lenore Bishop at lenore.bishop@charlottenc.gov
Additional notes

Attachment Preview

INVITATION TO BID
FIRE DEPARTMENT UNIFORMS
ITB # 269-2020-152
CITY OF CHARLOTTE
MECKLENBURG COUNTY
NORTH CAROLINA
JULY 27, 2020
FIRE DEPARTMENT UNIFORMS
ITB# 269-2020-152
JULY 27, 2020
1
CITY OF CHARLOTTE
DEPARTMENT OF GENERAL SERVICES- CITY PROCUREMENT
600 EAST FOURTH STREET, 9TH FLOOR
CHARLOTTE, NORTH CAROLINA 28202
(704) 336-2256
Date: JULY 27, 2020
Bid Number: 269-2020-152
Subject: Invitation to Bid on the following apparatus, supplies, materials, equipment and/or services for:
FIRE DEPARTMENT UNIFORMS
This letter extends an invitation for the submission of a Bid to supply the City of Charlotte with apparatus,
supplies, materials, equipment and/or services as indicated above. Sealed Bids for the above will be
received at the office of the Department of General Services, City Procurement, which is located at
Charlotte-Mecklenburg Government Center, 600 East Fourth Street, 9th floor, Charlotte, North Carolina
28202, until 2 p.m. on October 2, 2020, at which time they will be opened and publicly read.
A Mandatory Pre-Bid Conference for the purpose of reviewing the Invitation to Bid (ITB) and answering
questions regarding the Project will be held on August 5, 2020 at 2:00 p.m., This meeting will be conducted
via WebEx only. Please email Lenore Bishop at Lenore.bishop@charlottenc.gov to receive a link to attend
the meeting. An agenda will be sent before the meeting which will be used during the discussion.
Instructions for the preparation and submission of a Bid are contained in the attached packet. Please read
them carefully. If you do not desire to offer a Bid, we ask that you let us know by signing in the appropriate
space on the Bid Response Form, and returning it to us, according to the instructions found in Section 1.10.
Otherwise, your name may be removed from our list of potential Bidders considered for future participation.
Any changes to the terms, conditions or specifications stated in this ITB will be documented in a written
addendum, issued by City Procurement. These addenda will be posted on the Internet at www.ips.state.nc.us
and/or www.charlottenc.gov/doingbusiness, and may be accessed at this website by searching for Bid
number 269-2020-152. Each Bidder is required to acknowledge receipt of all addenda using the space
provided on the enclosed Bid Response Form. Please note that we may not consider any Bid that fails to
acknowledge receipt of each issued addendum.
A response from your Company to this ITB would be appreciated. Questions should be submitted in writing
to Lenore Bishop at Lenore.bishop@charlottenc.gov.
Sincerely,
Kay Elmore
Chief Procurement Officer
cc: ITB Project File
FIRE DEPARTMENT UNIFORMS
ITB# 269-2020-152
JULY 27, 2020
2
Checklist for Submitting a Bid:
Step 1-Read the document fully.
Step 2-If you plan to submit a Bid, please fax or email Form 1 in Section 4 to the number or email address
listed on the form.
Step 3-If you have any questions, send them before the deadline listed in Section 1.10.
If you plan to submit a Bid, you must follow this checklist and must include everything detailed below.
Exhibits A, B, and C need to be submitted via email by September 10, 2020.
Bid Original and Copies - Please provide the specified number for each format:
1 (One) Copy marked “Original” in a sealed, non-transparent envelope that includes the Bidder’s
name, the Bid number, and identification of the equipment, supply and/or service for which the Bid
is submitted
1 (One) Copy on a flash drive
Bid Format - Bids should be formatted as follows:
Section 4, Form 2, Bid Submission Form
Section 4, Form 3, Addenda Acknowledgment Form
Section 4, Form 4, Exceptions Form
Section 4, Form 5, Pricing Sheet
Section 4, Form 6, Non-Discrimination Provision
Section 4, Form 7, References
Section 4, Form 8, Certification Regarding Debarment, Suspension and Other Responsibility
Matters
Section 4, Form 9, Byrd Anti-Lobbying Certification
Section 4, Form 10, Technology Requirements Specification Checklist
Exhibit D, Procurement Cards
Logo Application Samples (Section 3.10)
The above items constitute all that must be included in the Bid package. If awarded a contract, you will
be required to provide an insurance certificate that meets or exceeds the requirements set forth in Section
32 of the Sample Contract in Section 5.
It is the Company’s responsibility to check www.ips.state.nc.us and/or
www.charlottenc.gov/doingbusiness for any addenda or changes to this Project. Search for Bid # 269-
2020-152 to find if any documents or changes have been posted.
FIRE DEPARTMENT UNIFORMS
ITB# 269-2020-152
JULY 27, 2020
3
TABLE OF CONTENTS
INSTRUCTIONS TO BIDDERS................................................................................................. 6
1.1 REVIEW AND COMPLY ......................................................................................................6
1.2 DEFINITIONS: ....................................................................................................................6
1.3 SCHEDULE: .......................................................................................................................8
1.4 CONTRACT DOCUMENTS:..................................................................................................9
1.5 EXCEPTIONS:.....................................................................................................................9
1.6 MULTIPLE/ALTERNATE BIDS: ...........................................................................................9
1.7 HOW TO PREPARE BID RESPONSES: ................................................................................10
1.8 HOW TO SUBMIT BID RESPONSES: ..................................................................................10
1.9 BID OPENINGS ................................................................................................................11
1.10 TRADE SECRETS AND PERSONAL IDENTIFICATION INFORMATION:..................................11
1.11 QUESTIONS: ....................................................................................................................12
1.12 HOW TO SUBMIT AN OBJECTION RELATING TO THIS INVITATION TO BID: ......................13
1.13 BINDING OFFER: .............................................................................................................13
1.14 ERRORS IN BIDS: .............................................................................................................13
1.15 CITYS RIGHTS AND OPTIONS: ........................................................................................13
1.16 BIDS ON ALL OR PART: ...................................................................................................14
1.17 INVITATION TO BID NOT AN OFFER: ...............................................................................14
1.18 CHARLOTTE BUSINESS INCLUSION PROGRAM:...............................................................14
1.19 EQUAL OPPORTUNITY:....................................................................................................14
1.20 NO COLLUSION OR CONFLICT OF INTEREST: ...................................................................14
1.21 ANTI-LOBBYING PROVISION: ..........................................................................................14
1.22 CERTIFIED TEST REPORT: ...............................................................................................15
1.23 BRAND NAME: ................................................................................................................15
1.24 TO SUBMIT A PROPOSED ALTERNATE PRODUCT IN LIEU OF A SPECIFIED BRAND:..........15
1.25 PERMITTED INSPECTION OF SAMPLES: ............................................................................16
1.26 INITIAL EVALUATION OF SAMPLES: ................................................................................16
1.27 NOTIFICATION OF ACCEPTED ALTERNATES: ...................................................................16
1.28 SAMPLE WEBSITE, SAMPLE REPORTS, BILLING AND REPORTING CAPABILITIES:............17
1.29 STATUTORY REQUIREMENTS: .........................................................................................17
1.30 GUARANTOR: ..................................................................................................................17
1.31 REQUESTS FOR FINANCIAL INFORMATION: .....................................................................17
1.32 AWARD CRITERIA: ..........................................................................................................18
1.33 ENVIRONMENTAL PREFERABLE PURCHASING: ................................................................19
1.34 CONTRACT AWARD BY CHARLOTTE CITY COUNCIL: ......................................................19
1.35 POST AWARD CONFERENCE:...........................................................................................19
TERMS AND CONDITIONS .................................................................................................... 20
2.1 CONTRACT TYPES: ..........................................................................................................20
2.2 TERMS OF CONTRACT: ....................................................................................................20
2.3 NOTICE TO PROCEED: .....................................................................................................20
2.4 DELIVERY TIME: .............................................................................................................20
2.5 PRICES ARE FIRM: ..........................................................................................................20
2.6 PRICE ADJUSTMENT AS PART OF THE BID: .....................................................................21
2.7 PROMPT PAYMENT DISCOUNTS:......................................................................................21
FIRE DEPARTMENT UNIFORMS
ITB# 269-2020-152
JULY 27, 2020
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2.8 QUALITY:........................................................................................................................21
2.9 INSPECTION AT BIDDERS SITE: ......................................................................................21
2.10 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION: ............................................21
2.11 INSURANCE: ....................................................................................................................22
SPECIFICATIONS..................................................................................................................... 23
3.1 BACKGROUND:................................................................................................................23
3.2 SCOPE: ............................................................................................................................23
3.3 MANUFACTURER/MODEL: ..............................................................................................23
3.4 QUANTITIES: ...................................................................................................................23
3.5 PRODUCT SPECIFICATIONS:.............................................................................................24
3.6 ALTERNATE PRODUCTS: .................................................................................................24
3.7 PRODUCT LIFE: ...............................................................................................................24
3.8 EMBLEMS AND/OR LOGOS:..............................................................................................24
3.9 LOGO LAYOUT AND APPROVED COLORS: .......................................................................24
3.10 LOGO APPLICATION SAMPLES: .......................................................................................26
3.11 ONLINE ORDERING AND TRACKING PROCESS: ................................................................27
3.12 REPORTING CAPABILITIES: .............................................................................................27
3.13 BILLING CAPABILITIES:...................................................................................................28
3.14 PROCUREMENT CARDS (P-CARDS): .................................................................................28
3.15 TRAINING CLASSES:........................................................................................................28
3.16 STOREFRONT PREFERENCE: ............................................................................................28
3.17 WARRANTY: ...................................................................................................................28
3.18 ALTERATION AND FITTING REQUIREMENTS:...................................................................29
3.19 PRICING: .........................................................................................................................29
3.20 INSTALLATION: ...............................................................................................................30
3.21 DELIVERY: ......................................................................................................................30
3.22 DELIVERY PERSONNEL: ..................................................................................................30
3.23 DAMAGES FOR LATE DELIVERY:.....................................................................................30
3.24 INVOICES: .......................................................................................................................31
3.25 AWARD OF CONTRACT:...................................................................................................31
3.26 CITY CONTRACTING REQUIREMENTS:.............................................................................31
3.27 ITEMS UNDER CONTRACT: ..............................................................................................32
3.28 LIQUIDATED DAMAGES: .................................................................................................32
3.29 CUSTOMER SERVICE REPRESENTATIVE:..........................................................................32
3.30 COMPANY PERSONNEL REMOVAL OR REPLACEMENT: ....................................................32
3.31 APPLICABLE LAWS: ........................................................................................................32
3.32 PERMITTING RESPONSIBILITIES:......................................................................................32
3.33 NO LIMITATIONS ON DISCLOSURE. .................................................................................33
3.34 CITY DEPARTMENT PARTICIPATION:...............................................................................33
3.35 RETURNS AND RESTOCKING CHARGES: ..........................................................................33
3.36 PLACEMENT OF ORDERS: ................................................................................................33
3.37 PRODUCT SPECIFICATIONS AND OR EQUAL STANDARD. .................................................33
REQUIRED FORMS.................................................................................................................. 45
SAMPLE CONTRACT .............................................................................................................. 82
FIRE DEPARTMENT UNIFORMS
ITB# 269-2020-152
JULY 27, 2020
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