Wastewater & Water Treatment Chemicals

Agency: Charlotte Douglas International Airport
State: North Carolina
Level of Government: State & Local
Category:
  • 68 - Chemicals and Chemical Products
Opps ID: NBD17531784764917620
Posted Date: Jan 10, 2021
Due Date: Mar 17, 2021
Source: Members Only

Wastewater & Water Treatment Chemicals

Charlotte Water, a department of the City of Charlotte, has determined that it will utilize a Reverse Auction for obtaining pricing for Water Treatment and Waste Water Treatment Chemicals. A Reverse Auction allows the City to utilize a 2-step process to obtain pricing from suppliers via a web-based online platform where multiple suppliers are able to submit descending prices, multiple times within a proscribed time period.
In Step 1 of this process, suppliers responding to this ITB will be required to submit their Response Package WITHOUT PRICING as outlined in the legal advertisement and within this document on or before February 5, 2021, 11:00 am EST to alewis@charlottenc.gov or on the date specified in any addendum issued related to this ITB. The City will review all supplier Response Packages (which includes the COA and sample products) which are submitted and will determine suppliers who can meet the requirements of this ITB.
In Step 2 of this process, suppliers who are able to meet the requirements of the ITB will be notified by the City that they are eligible to participate in the Reverse Auction event which is the method by which the City will obtain pricing. The City’s Reverse Auction provider will then train each approved supplier for the Reverse Auction event which will take place at the date and time specified by the City.
The single most important change when the City utilizes a Reverse Auction process to obtain pricing for goods and services is that they suppliers submit their Response Packages WITHOUT PRICING. Please note that all other ITB forms and requirements must be met and submitted with the Response Package.

Type Invitation to Bid
Solicitation Number FY21-ITB-04
Department Charlotte Water
Category Commodities & Goods
Commodity Code(s)
Attachments
Chemicals ITB.pdf
Pre-Bid Date & Time 1/28/2021 11:00 AM
Pre-Bid Location WebEx Information:
Join by phone
1-650-479-3207 Call-in number (US/Canada)
1-855-244-8681 Call-in toll-free number (US/Canada)
Access code: 172 855 3933
Meeting Link
https://charlotte.webex.com/charlotte/j.php?MTID=m59ea59c7583e5ece3e1a8b878ed2c5c1
Bid Due Date & Time 3/17/2021 9:00 AM
Bid Opening Location Please read the ITB for detailed information. Response packets are due no later than February 5, 2021 at 11:00 am but Reverse Auction will be held on March 17, 2021 beginning at 9:00 AM EST.
For questions please contact Adrianne Lewis
adrianne.lewis@charlottenc.gov
Additional notes

Attachment Preview

INVITATION TO BID
WA S T E WAT E R & WAT E R T R E AT M E N T
CHEMICALS
ITB # FY21-ITB-04
CITY OF CHARLOTTE
NORTH CAROLINA
JANUARY 7, 2021
CITY OF CHARLOTTE – CHARLOTTE WATER
5100 BROOKSHIRE BOULEVARD 2ND FLOOR
CHARLOTTE, NORTH CAROLINA 28216
Date: JANUARY 7, 2021
Bid Number: FY21-ITB-04
Subject: Invitation to Bid on the following apparatus, supplies, materials, equipment and/or services for:
WASTEWATER & WATER TREATMENT CHEMICALS
This letter extends an invitation for the submission of a Bid to supply Charlotte Water, a department of
the City of Charlotte, with Wastewater & Water Treatment Chemicals and services as indicated above.
Instructions for the preparation and submission are contained in the attached packet. Please read this
package carefully as there are other deadlines and/or requirements which are not outlined on this cover
page.
Certificate of Analysis (COA) and jar samples of the product(s) are required to be sent and approved prior
to submitting a bid for chemicals listed within this ITB. Please refer to Exhibit D for COA or jar
sampling Submission Instructions.
Charlotte Water has determined that it will utilize a Reverse Auction for obtaining pricing for Water
Treatment and Waste Water Treatment Chemicals. A Reverse Auction allows the City to utilize a 2-
step process to obtain pricing from suppliers via a web-based online platform where multiple suppliers are
able to submit descending prices, multiple times within a proscribed time period.
In Step 1 of this process, suppliers responding to this ITB will be required to submit their Response Package
WITHOUT PRICING as outlined in the legal advertisement and within this document on or before
February 5, 2021, 11:00 am EST to alewis@charlottenc.gov or on the date specified in any addendum
issued related to this ITB. The City will review all supplier Response Packages (which includes the COA
and sample products) which are submitted and will determine suppliers who can meet the requirements of
this ITB.
In Step 2 of this process, suppliers who are able to meet the requirements of the ITB will be notified by the
City that they are eligible to participate in the Reverse Auction event which is the method by which the
City will obtain pricing. The City’s Reverse Auction provider will then train each approved supplier for
the Reverse Auction event which will take place at the date and time specified by the City.
The single most important change when the City utilizes a Reverse Auction process to obtain pricing
for goods and services is that they suppliers submit their Response Packages WITHOUT PRICING.
Please note that all other ITB forms and requirements must be met and submitted with the Response
Package.
A non-mandatory pre-Bid conference for the purpose of reviewing the ITB and answering questions
regarding the solicitation will be held on January 28, 2021 at 11:00 am EST via WebEx. You are
encouraged to attend and to bring a copy of the ITB with you at that time. If a representative from your
company cannot attend in person, a conference line has been set up for this meeting.
WebEx Information:
Join by phone
1-650-479-3207 Call-in number (US/Canada)
1-855-244-8681 Call-in toll-free number (US/Canada)
Access code: 172 855 3933
Water Treatment & Wastewater Treatment Chemicals
ITB # FY21-ITB-04
January 7, 2021
1
Meeting Link
https://charlotte.webex.com/charlotte/j.php?MTID=m59ea59c7583e5ece3e1a8b878ed2c5c1
Questions must be submitted no later than February 5, 2021 in writing to Adrianne Lewis, via email,
alewis@charlottenc.gov. All questions will be answered via addendum.
RESPONSE PACKAGE, COA(s), JAR SAMPLES DUE DATE: Date, no later than
February 5, 2021 11:00 AM EST
REVERSE AUCTION EVENT DATE: March 17, 2021, starting at 9:00 AM EST
Any changes to the terms, conditions or specifications stated in this Invitation to Bid will be documented
in a written addendum, issued by Charlotte Water and will be posted at the City of Charlotte Contract
Opportunity Website: http://charlottenc.gov/DoingBusiness/Pages/ContractOpportunities.aspx
Each Supplier shall acknowledge receipt of all addenda using the space provided on the enclosed Bid
Response Form. Please note: failure to acknowledge receipt of each addendum shall cause Supplier to
be considered as nonresponsive and the Response Packet will not be considered.
Questions should be directed in writing to Adrianne Lewis via email, alewis@charlottenc.gov
Sincerely,
Adrianne Lewis
Commodities and Services Manager
Water Treatment & Wastewater Treatment Chemicals
ITB # FY21-ITB-04
January 7, 2021
2
Checklist for Submitting a Bid:
Bid/Bid Submission Check List: Confirm by placing a check mark in the space provided that as the bidder
or proposer the information listed below has been reviewed and complied with in the submission
of a response to this Invitation to Bid/Request for Bids.
Step 1-Read the document fully.
Step 2-If you have any questions, send them before the deadline listed in Section 1.22.
If you plan to submit a Bid, you must follow this checklist and must include everything detailed below.
Bid Format - Bids should be formatted as follows:
Section 5, Required Form: Bid Submission
Section 5, Required Form: Addenda Acknowledgment
Section 5, Required Form: Reverse Auction Participation Sheet
Section 5, Required Form: Acceptance of Terms and Conditions
Section 5, Required Form: Non-Discrimination Provision
Section 5, Required Form: References
Section 5, Required Form: Certification Regarding Debarment, Suspension and Other
Responsibility Matters
Section 5, Required Form: Byrd Anti-Lobbying Certification
Section 5, Required Form: Safety Assessment Form
Certificate of Analysis and/or Sample Information including completed checklist
The above items constitute all that must be included in the Bid package. If awarded a contract, you will
be required to provide an insurance certificate that meets or exceeds the requirements set forth in Section
34 of the Contract Terms and Conditions in Section 5.
It is the Company’s responsibility to check http://charlottewater.org/opportunities for any addenda or
changes to this Project.
Water Treatment & Wastewater Treatment Chemicals
ITB # FY21-ITB-04
January 7, 2021
3
TABLE OF CONTENTS
INSTRUCTIONS TO BIDDERS ................................................................................................ 6
1.1. REVIEW AND COMPLY ......................................................................................... 6
1.2. DEFINITIONS: ....................................................................................................... 6
1.3. CONTRACT DOCUMENTS:..................................................................................... 7
1.4. MULTIPLE/ALTERNATE BIDS: .............................................................................. 7
1.5. HOW TO PREPARE BID PACKETS: ......................................................................... 7
1.6. HOW TO SUBMIT BID PACKETS, COA(S) AND JAR SAMPLES: .............................. 7
1.7. TRADE SECRETS AND PERSONAL IDENTIFICATION INFORMATION:....................... 7
1.8. QUESTIONS: ......................................................................................................... 8
1.9. HOW TO SUBMIT AN OBJECTION RELATING TO THIS INVITATION TO BID: ........... 9
1.10. BINDING OFFER: .................................................................................................. 9
1.11. ERRORS IN BIDS: .................................................................................................. 9
1.12. CITYS RIGHTS AND OPTIONS: ............................................................................. 9
1.13. CERTIFICATE OF ANALYSIS/JAR SAMPLING INFORMATION ................................ 10
1.14. BIDS ON ALL OR PART: ...................................................................................... 10
1.15. INVITATION TO BID NOT AN OFFER: .................................................................. 10
1.16. VENDOR INCLUSION: ......................................................................................... 10
1.17. EQUAL OPPORTUNITY:....................................................................................... 10
1.18. NO COLLUSION OR CONFLICT OF INTEREST: ...................................................... 10
1.19. ANTI-LOBBYING PROVISION: ............................................................................. 10
1.20. CERTIFIED TEST REPORT: .................................................................................. 11
1.21. STATUTORY REQUIREMENTS: ............................................................................ 11
1.22. AWARD CRITERIA: ............................................................................................. 11
1.23. PROCUREMENT SCHEDULE................................................................................. 11
1.24. CONTRACT AWARD BY CHARLOTTE CITY COUNCIL: ......................................... 11
1.25. POST AWARD CONFERENCE:.............................................................................. 12
2.1. CONTRACT TYPES: ............................................................................................. 16
2.2. TERMS OF CONTRACT: ....................................................................................... 16
2.3. NOTICE TO PROCEED: ........................................................................................ 16
2.4. DELIVERY TIME: ................................................................................................ 16
2.5. SPILL PREVENTION, RESPONSE, AND REPORTING AT TREATMENT FACILITIES ... 17
2.6. PRICES ARE FIRM: ............................................................................................. 18
2.7. QUALITY:........................................................................................................... 18
2.8. ACCEPTANCE OF CHEMICALS............................................................................. 19
2.9. INSPECTION AT BIDDERS SITE: ......................................................................... 19
2.10. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION: ............................... 19
2.11. DELIVERY REQUIREMENTS ................................................................................ 20
2.12. SPECIAL DELIVERY SPECIFICATIONS.................................................................. 20
2.13. DELIVERY LOCATIONS ....................................................................................... 21
2.14. DELIVERY SECURITY MEASURES ....................................................................... 21
2.15. PREPARATION OF DELIVERY .............................................................................. 22
2.16. ADHERENCE TO PLANT POLICIES ....................................................................... 24
2.17. DELVERY COMPANY QUALIFICATIONS .............................................................. 24
2.18. BIDDER/SUPPLIER QUALIFICATIONS .................................................................. 24
2.19. ADVERTISEMENT ............................................................................................... 25
Water Treatment & Wastewater Treatment Chemicals
ITB # FY21-ITB-04
January 7, 2021
4
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