Ireland-Naas: IT services: consulting, software development, Internet and support

Agency: TED
State:
Level of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD00003458617997132
Posted Date: Oct 2, 2017
Due Date: Oct 31, 2017
Solicitation No: 385292-2017
Source: Members Only
30/09/2017 S188 - - Services - Contract notice - Open procedure

Ireland-Naas: IT services: consulting, software development, Internet and support

2017/S 188-385292

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
Health Service Executive (HSE)
N/A
Head Office, Millennium Park
Naas
Ireland
Contact person: Sarah Power
Telephone: +353 0214923056
E-mail: sarah.power1@hse.ie
NUTS code: IE

Internet address(es):

Main address: http://www.hse.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/461

I.2) Joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=119274&B=ETENDERS_SIMPLE
Additional information can be obtained from another address:
Health Service Executive (HSE)
HBS Procurement, St Finbarr's Hospital, Douglas Road
Cork
Ireland
Contact person: Sarah
Telephone: +353 217923056
E-mail: sarah.power1@hse.ie
NUTS code: IE

Internet address(es):

Main address: www.hse.ie

Tenders or requests to participate must be submitted electronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=119274&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

Provision of a HIPE Data Quality Assessment Tool and a Patient Costing and Activity Benchmarking Tool for the Health Pricing Office.

Reference number: HSE Project 9078
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description:

The HSE hereby invites suitably qualified and experienced service providers to submit tenders to provide a HIPE Data Quality Assessment Tool and Lot 2 Patient Costing and Activity Benchmarking Tool for the Healthcare Pricing Office.

This tender has been split into 2 lots. Lot 1 HIPE Data Quality Assessment Tool and Lot 2 Patient Costing and Activity Benchmarking Tool. Tenderers may submit a tender for individual lots or both lots.

II.1.5) Estimated total value
Value excluding VAT: 2 700 000.00 EUR
II.1.6) Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title:

Provision of a HIPE Data Quality Assessment Tool

Lot No: 1
II.2.2) Additional CPV code(s)
72260000
72262000
II.2.3) Place of performance
NUTS code: IE
II.2.4) Description of the procurement:

The deployment of an objective tool to assess data quality would facilitate the implementation of a strategic clinical coding audit and data quality framework. Under Activity Based Funding (ABF), a significant proportion of each hospital's funding depends on the activity, reported through HIPE. Without an objective tool to assess the data quality, hospitals' funding may be impacted because of variation in quality of coding, rather than variation in activity performed, leading to inappropriate funding allocation.

The proposed tool should allow hospitals to review and improve their own data before submission to the central/ national file, allowing review by coder and by consultant, thereby improving the data quality at source.

HIPE collects administrative, demographic and clinical information on acute admitted care in publicly funded hospitals. Up to 30 diagnoses and up to 20 procedures are collected and classified per discharge (approx. 1.6 million discharges per year). The classification (referred to as ICD-10-AM/ACHI/ACS/ICS) allows for approximately 20 000 possible codes for each of the 30 potential diagnoses per discharge and approximately 7 000 codes for each of the 20 potential procedures. A secondary classification is then applied to group discharges into diagnosis related groups (DRGs) that are expected to consume similar levels of resources (referred to as AR DRGs).

HIPE data are used extensively in the management of the Health Service. Uses include Activity Based Funding, Performance Measurement and Quality Improvement, in addition to informing policy, international reporting and informing policy.

The HIPE system, centrally administered by the HPO, currently includes a suite of in-house built data quality tools including a robust data entry system with in-built checks, a data quality suite including data checking tools to facilitate hospitals checking their own data and an audit tool kit to facilitate chart based audit. However HIPE does not have a tool that facilitates the objective measurement of data quality.

The tool should promote better understanding of the Coding Classification rules. Use of the tool should improve data quality of HIPE data and reduce variation in in quality of coding across hospitals/coders.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 12 month period.

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.12) Information about electronic catalogues
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information
II.2) Description
II.2.1) Title:

Provision of a Patient Costing and Activity Benchmarking Tool

Lot No: 2
II.2.2) Additional CPV code(s)
72260000
72262000
II.2.3) Place of performance
NUTS code: IE
II.2.4) Description of the procurement:

This project aims to implement a tool to allow hospital based costing accountants to compare their patient level costs against their peers, thereby identifying areas of discrepancy in the quantum of costs, how these costs are allocated or non-compliance with patient costing standards. Hospitals know at overall hospital level, through ABF Benchmarking results, how their overall costs and activity compare against other hospitals. This tool will allow comparison from patient level upwards within their own hospital versus summary DRG for the Peer Hospital to explain why this overall performance exists which will provide opportunity for service and data improvements. The expected data improvements will contribute to improvements in the costing data which is subsequently used to set prices and allocate funding under the Activity Based Funding model. This tool will be available at the hospital and Group Hospital level, providing opportunities for data quality improvement at source, thereby by closing the continuous improvement cycle. The tool should enable all users to see and understand where costs are being incurred within patient journeys through Irish acute hospitals.

Patient Level Costing (PLC) data is a key cornerstone for the effective implementation of the Activity Based Funding (ABF) Programme in the Irish acute Hospital Setting. A key objective of the ABF Programme is to establish and facilitate an evidence based system of healthcare resourcing that drives transparency, equity and efficiency. As part of this requirement, the availability of this Patient Costing benchmarking tool will provide a clear and transparent cost comparison of information between hospitals with a full drill down capability across all levels of patient care.

Patient Costing Benchmarking also allows one hospital to compare themselves with a single peer, peer group or group average, thus leading to a better understanding of cost variation which in turn is a very useful tool in understanding variations in clinical coding and episode complexity. Currently, hospitals do not have tools to compare their patient level costs at Patient Care Area level with their peers, limiting their ability to improve the quality of, or effectively gain intelligence from their costing data.

The proposed tool will provide this facility, allowing hospitals to take proactive steps to improve and therefore use and take ownership of their costing information. Improved quality costing data would then be available to the Healthcare Pricing Office, which would improve our ability to set accurate and fair prices for funding allocation.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 12 month period.

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.12) Information about electronic catalogues
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Option to extend for a further 12-month period.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5) Information about reserved contracts
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
III.2.2) Contract performance conditions:
III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6) Information about electronic auction
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 31/10/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
English
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date: 31/10/2017
Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
The High Court
Four Courts
Dublin
7
Ireland
VI.4.2) Body responsible for mediation procedures
International Centre for Dispute Resolution (ICDR)
Dublin
Ireland
VI.4.3) Review procedure
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice:
28/09/2017
TI Title Ireland-Naas: IT services: consulting, software development, Internet and support
ND Document number 385292-2017
PD Publication date 30/09/2017
OJ OJ S 188
TW Place NAAS
AU Authority name Health Service Executive (HSE) (N/A)
OL Original language EN
HD Heading - - Services - Contract notice - Open procedure
CY Country IE
AA Type of authority 6 - Body governed by public law
HA EU Institution -
DS Document sent 28/09/2017
DT Deadline 31/10/2017
NC Contract 4 - Services
PR Procedure 1 - Open procedure
TD Document 3 - Contract notice
RP Regulation 5 - European Union, with participation of GPA countries
PC CPV code 72000000 - IT services: consulting, software development, Internet and support
72260000 - Software-related services
72262000 - Software development services
OC Original CPV code 72000000 - IT services: consulting, software development, Internet and support
72260000 - Software-related services
72262000 - Software development services
RC NUTS code IE
IA Internet address (URL) http://www.hse.ie
DI Directive Public procurement Directive 2014/24/EU

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