Denmark-Ballerup: Camp beds

Agency: TED
State:
Level of Government: State & Local
Category:
  • G - Social Services
Opps ID: NBD00003870933702721
Posted Date: Oct 5, 2017
Due Date: Nov 14, 2017
Solicitation No: 390907-2017
Source: Members Only
05/10/2017 S191 - - Supplies - Contract notice - Open procedure

Denmark-Ballerup: Camp beds

2017/S 191-390907

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
Forsvarsministeriets Materiel- og Indkbsstyrelse
16-28-71-80
Lautrupbjerg 1-5
Ballerup
2750
Denmark
Contact person: Roi Mohr Jonsson
Telephone: +45 72815591
E-mail: FMI-ID-SLU11@mil.dk
NUTS code: DK

Internet address(es):

Main address: https://www.ethics.dk/ethics/eo#/12549b25-9a47-45d5-bcd6-5548ff98cd12/homepage

Address of the buyer profile: www.fmi.dk

I.2) Joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.ethics.dk/ethics/eo#/12549b25-9a47-45d5-bcd6-5548ff98cd12/homepage
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.ethics.dk/ethics/eo#/12549b25-9a47-45d5-bcd6-5548ff98cd12/homepage
Tenders or requests to participate must be submitted to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

Camp Cot.

II.1.2) Main CPV code
39522520
II.1.3) Type of contract
Supplies
II.1.4) Short description:

DALO wish to acquire camp cots / field beds to the Danish Defence. A camp cot is a lightweight foldable bed used where larger permanent beds cannot be used e.g. the use is in the field during operations. The camp cot are to be used for field accommodation and by patients in field hospitals.

II.1.5) Estimated total value
Value excluding VAT: 1 600 000.00 DKK
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.1) Title:
II.2.2) Additional CPV code(s)
39522500
II.2.3) Place of performance
NUTS code: DK
II.2.4) Description of the procurement:

The camp cots are to be used for accommodation in daily operations during exercise or during deployment, which means the camp cots are to cope with both high and low temperatures and humidity along with a soldier resting with or without his/her gear. The camp cot shall have the durability to be used for several months in theatre both in accommodation tents and used day by day with or without shelter, transported on combat vehicles in operations, etc. The Supplier shall deliver a storage bag together with each camp cot as one product where the camp cot can be stored when not in use. The colour of the storage bag and the sleeping surface of the camp cot are requested to have a olive green colour. DALO defines the olive green colour as the variations within this colour such as olive green, dark olive green and olive drab. The olive green colour is requested as the use of the Camp Cot is in the field during operations and therefore shall merge into the landscape as much as possible. For the same reason bright and shining colours cannot be used. The Supplier shall offer scale pricing for the offered camp cot.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 1 600 000.00 DKK
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.12) Information about electronic catalogues
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

The framework agreement is not divided into lots on the grounds that a division of the contract would undermine the economies of scale obtainable by procuring 1 contract.

The agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence is entitled to use the agreement.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

None.

III.1.2) Economic and financial standing
List and brief description of selection criteria:

None.

III.1.3) Technical and professional ability
List and brief description of selection criteria:

The tenderer must use the European Single Procurement Document (electronic version, hereafter ESPD) and provide the following information in the ESPD:

A list of the most important similar deliveries (references), cf. section II.1.4) and II.2.4), carried out within the past 2 (two) years, prior to the deadline for the submission of the offer, cf. Part IV, section C. Here similar delivery shall mean delivery of a camp cot with characteristics close to or the same as described in section II.1.4) and II.2.4) and in Appendix A.

The list should preferably include a short description of each delivery. The description should include a clear indication of which specific parts of the deliveries that are similar to the supplies as described in section II.1.4) and II.2.4). The description should also include a description of the tenderers participation/role in the performance of the deliveries. The description should contain information on the date of the deliveries, the size and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the tenderer is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the tenderer should state the date of commencement and completion. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set.

Only the deliveries (references) performed at the time of the deadline for the submission of the offer will be considered when assessing if the minimum requirement for suitability stated below is fulfilled. If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the submission of the offer which will be included in the assessment of the delivery.

A tenderer may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the tenderer and the entity or entities on which the tenderer relies. In this case, the tenderer shall ensure that an ESPD from the entity or entities on which the tenderer relies is submitted along with the tenderers own ESPD. The entity or entities' ESPD must equally provide the information listed above.

The tenderer will not be required to present further documentation for the technical and professional capacity (i.e. the information stated in the ESPD is considered sufficient). However, DALO reserves the right to contact the tenderer and/or the recipients of the deliveries in order to verify the information stated in Part IV, section C in the ESPD, including details on the specified dates of the performance of the deliveries.

Minimum level(s) of standards possibly required:

The tenderer must demonstrate experience with as a minimum 1 (one) similar delivery within the past 2 (two) years, prior to the deadline for the submission of the offer.

The references shall be relevant to this tender documenting a total delivery of minimum 100 (one hundred) pieces Camp Cot's within the period stated above.

III.1.5) Information about reserved contracts
III.2) Conditions related to the contract
III.2.2) Contract performance conditions:

Reference is made to the tender documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. No 798 of June 2007 which requires electronic invoicing. Exact terms are stated in the contract.

No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants shall undertake joint and several liabilities and to appoint one supplier to represent the group.

The framework agreement must be conducted in consideration of social responsibility (CSR) and it contains a labour clause, please see Appendix B for further information.

III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6) Information about electronic auction
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 14/11/2017
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
English
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date: 14/11/2017
Local time: 13:00
Information about authorised persons and opening procedure:

Tenderers do not have the opportunity to be present when the offers are opened.

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:

If requested by DALO the tenderer shall send a camp cot (specimen) to DALO during the tender phase. It will not be part of the evaluation but will only be used as confirmation of the tenderers offer, if needed. DALO will examine compliance with a requirement. If a discrepancy is found between the tenderers answer and DALO examination of the requirement, DALO examination will take precedence over the tenderers answer. The specimen must in all aspects conform with and be identical to the camp cot offered to DALO. The tenderer is expressly made aware that it is the tenderer's duty to arrange for all export and customs clearances and transportation in order for the specimen to arrive at the address of DALO. Also, it is the duty of the tenderer to take out all necessary insurance on the specimen. DALO will not and cannot assume any responsibility for the specimen. The specimen shall be accompanied by the necessary documentation in Danish or English in order for DALO to handle the specimen correct.

DALO demands that the tenderer and each of the legal entities whose capacities the tenderer relies on undertake joint and several liability for the performance of the contract.

The use of the ESPD is a precondition for participation in the procurement procedure, cf. 148 of the Public Procurement Act. DALO shall require that the tenderer apply the ESPD as preliminary evidence that the tenderer is not subject to the grounds of exclusion stipulated in 135 and 136 of the said Act, that the tenderer fulfils the minimum requirements for suitability fixed in accordance with 140, cf. section III.1.3).

The tenderers and, if relevant, the participants in the group of entities and/or supporting entities, must use the electronic version of the ESPD. DALO has prepared an ESPD (an XML-file) available at ETHICS. DALO strongly encourages the tenderer to use this XML-file when completing the ESPD. The tenderer must upload the XML-file to this website https://ec.europa.eu/growth/tools-databases/espd/welcome where the ESPD can be completed and later exported. No other versions than the ESPD shall be used.

Prior to decision on award of the contract, DALO shall require that the tenderer to whom DALO intends to award the contract presents documentation for the information stated in the ESPD, cf. 151-155 of the said Act. If a tenderer relies on the capacity of other entities, cf. III. 1.3, the tenderer shall upon request provide statements of support or other documentation proving that the tenderer has access to the necessary technical and professional capacity, and that the entity referred to has a legal obligation to the tenderer. If such documentation is not provided, DALO cannot consider the technical and professional capacity of the other entity or entities. DALO has prepared a template to be use to confirm the legal obligation which is available at ETHICS. DALO strongly encourages the tenderers to use this form. However, it is the sole responsibility of the tenderer that the information provided fulfils the requirements.

DALO shall exclude a tenderer from participation in the procurement procedure, if the tenderer is subject to one of the compulsory grounds for exclusion in 135 and 136 of the said Act unless the tenderer has provided sufficient documentation that the tenderer is reliable in accordance to 138 of the said Act. Please note that certain voluntary exclusion grounds in Directive 2014/24/EU on public procurement have been made compulsory in 136 of the said Act.

VI.4) Procedures for review
VI.4.1) Review body
Klagenvnet for udbud (The Complaints Board for Public Procurement)
Nvnenes Hus, Toldboden 2
Viborg
8800
Denmark
Telephone: +45 72405708
E-mail: klfu@naevneneshus.dk

Internet address: http://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:

Pursuant to Section 3 of the Danish Consolidation Act No 593 of 2.6.2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk ), the following time limits for filing a complaint apply:

Complaints regarding public procurements and decisions subject to Chapter II or III of the Public Procurement Act, which does not concern a candidate not being invited to tender, must in accordance with 7(2) of the Act on The Complaints Board for Public Procurement be filed with The Complaints Board for Public Procurement within:

1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date).

2) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision.

3) 6 months starting the day after the contracting authority has sent notification to the tenderers involved that the contracting authority has entered into the framework agreement, cf. 2(2) or 171(4) of the Public Procurement Act, provided that the notification included a short account of the relevant reasons for the decision.

4) 20 calendar days starting the day after the contracting authority has published a notice concerning his decision to uphold the contract, cf. 185(2) of the Public Procurement Act.

The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement stating whether the complaint has been lodged in the stand-still period, cf. 6(4) of the Act on The Complaints Board for Public Procurement. If the complaint has not been lodged in the stand-still period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. 12(1) of the said Act.

The e-mail of The Complaints Board for Public Procurement is stated in section VI.4.1.

The Complaints Board for Public Procurement's own guidance note concerning complaints is available at the internet address stated in section VI.4.1.

VI.4.4) Service from which information about the review procedure may be obtained
Konkurrence- og Forbrugerstyrelsen (The Danish Competition and Consumer Authority)
Carl Jacobsens Vej 35
Valby
2500
Denmark
Telephone: +45 41715000
E-mail: kfst@kfst.dk

Internet address: www.kfst.dk

VI.5) Date of dispatch of this notice:
03/10/2017
TI Title Denmark-Ballerup: Camp beds
ND Document number 390907-2017
PD Publication date 05/10/2017
OJ OJ S 191
TW Place BALLERUP
AU Authority name Forsvarsministeriets Materiel- og Indkbsstyrelse (16-28-71-80)
OL Original language EN
HD Heading - - Supplies - Contract notice - Open procedure
CY Country DK
AA Type of authority 1 - Ministry or any other national or federal authority
HA EU Institution -
DS Document sent 03/10/2017
DT Deadline 14/11/2017
NC Contract 2 - Supplies
PR Procedure 1 - Open procedure
TD Document 3 - Contract notice
RP Regulation 5 - European Union, with participation of GPA countries
PC CPV code 39522500 - Textile camping goods
39522520 - Camp beds
OC Original CPV code 39522500 - Textile camping goods
39522520 - Camp beds
RC NUTS code DK
IA Internet address (URL) https://www.ethics.dk/ethics/eo#/12549b25-9a47-45d5-bcd6-5548ff98cd12/homepage
DI Directive Public procurement Directive 2014/24/EU

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