Collections Management System
| Agency: | State Government of South Dakota |
|---|---|
| State: | South Dakota |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD00144389164432605 |
| Posted Date: | Mar 15, 2024 |
| Due Date: | Apr 12, 2024 |
| Solicitation No: | 24RFP9900 |
| Source: | Members Only |
24RFP9900
Collections Management System
| Attachments | |
| RFP Document.pdf | |
| Exhibit B.pdf | |
| Exhibit C.docx | |
| Exhibit D.docx | |
| Exhibit E.pdf | |
| Exhibit F.pdf | |
| Security and Vendor Questions document.docx |
03/15/2024 9:47 AM
CT
03/15/2024 9:47 AM
CT
04/12/2024 5:00 PM
CT
Ready for Responses
Attachment Preview
Entity Name: South Dakota State Government
Event Number: 9900
Event ID: 24RFP9900
Event Name: Collections Management System
Requested By: Missy Schuetzle
Created By: Missy Schuetzle
Due By Date: 04/12/2024 05:00 PM Central Time
Q&A Cutoff Date: 03/15/2024 10:44 AM Central Time
Invitation Type: Invitation Only
Assigned Commodities: 946-33 Collection Services, Financial Debt
Allow Supplier Terms and Conditions: No
Public Responses: No
Display Awardee: Display
Posting Board Status: Published
Event Status: Ready for Responses
Section #: Name:
1 Section 1 - 24RFP9900
Do not submit responses through ESM Sourcing; please submit your response as specified in the RFP document.
The Invitation Type for this RFP, designated as "Invitation Only," indicates that vendors who have chosen the applicable NIGP codes for the requested
services will receive an autogenerated system email notification. The Invitation Only designation does not impose exclusivity or restrictions on access;
it does not limit who can respond. Also, the RFP document is accessible to all interested parties for download via the Central Bid Exchange on OPM’s
website: https://sourcing.esmsolutions.com/postingboard/entities/3444a404-3818-494f-84c5-2a850acd7779.
All vendors are encouraged to download the RFP and submit their proposals following the instructions outlined in the RFP document.
1. General Information
1.1 Purpose of this Request for Proposal (“RFP”)
The South Dakota Department of Education’s Division of History (“State”) seeks a qualified vendor to provide professional services on behalf of the State
of South Dakota (“Consultant”) for the purpose of artifact organization within the Museum of the South Dakota State Historical Society as further
specified in Section 2 below.
The Consultant will review all requirements of the RFP and provide a proposal by the deadline listed below. The Consultant will also provide supporting
documentation on qualifications and experience to the State.
1.2 Letter of Intent
All interested Consultants may submit a Letter of Intent to respond to this RFP.
The Letter of Intent must be received by the State no later than March 22, 2024 at 5:00 PM CT. The State will receive letters of intent by email. The
Letter of Intent must be submitted to Rochelle Kenzy via email at Rochelle.Kenzy@state.sd.us. Please place the following in the subject line of your
email: “Letter of Intent for RFP 24RFP9900”.
1.3 Schedule of Activities
RFP Publication March 15, 2024
Letter of Intent to Respond Due March 22, 2024
Deadline for Submission of Written Inquiries March 29, 2024 by 5:00 PM CT
Responses to Consultant Questions April 5, 2024
Proposal Submission Deadline April 12 by 5:00 PM CT
Oral proposals/discussions (if required) April/May 2024
Anticipated Award /Contract Negotiation May 2024
Contract Start Date June 1, 2024
1.4 Proposal Submission
All proposals must be completed and received by the date and time indicated in the Schedule of Activities.
Proposals received after the deadline will be late and ineligible for consideration.
An original and two (2) copies of the proposal shall be submitted. In addition, the Consultant shall provide one (1) copy of their entire proposal, including
all attachments, in Microsoft Word or PDF electronic format. Consultants shall enclose the electronic copy with their mailed response and may not
send the electronically copy of their proposal via email.
1
All proposals must be signed, in ink, by an officer of the responder, legally authorized to bind the responder to the proposal, and sealed in the form
intended by the respondent. Proposals that are not properly signed may be rejected. The sealed envelope must be marked with the appropriate RFP
Number and Title. The words “Sealed Proposal Enclosed” must be prominently denoted on the outside of the shipping container. Proposals must be
addressed and labeled as follows:
REQUEST FOR PROPOSAL #24RFP9900
BUYER ROCHELLE KENZY
DEPARTMENT OF EDUCATION
800 GOVERNORS DRIVE
PIERRE SD 57501-2235
Proposals may be modified or withdrawn by the Consultant prior to the established due date and time. No oral, telephonic, telegraphic or facsimile
responses or modifications to proposals will be considered.
Terms and Conditions
ESM Sourcing Terms
None
General Terms and Conditions
None
Event Specific Terms and Conditions
See attached Documents
2
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For more information, please visit the Publication URL Web page.
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