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Contract Opportunity

FIRE: Fuel Breaks-Sequoyah NWR, Vian, OK

The U.S. Fish and Wildlife Service, Wichita NWRC/Sequoyah NWR, Vian, OK has a requirement for a commercial item or service. This combined synopsis/solicitation is prepared in accordance with the format in FAR Subpart 12.6 (as supplemented with additional information included in this notice). This posting will be referred to under Request for Quotation (RFQ) Number 140FS224Q0111. This announcement constitutes the only solicitation. A written solicitation will not be issued. This RFQ falls under procedures in FAR Parts 12 and 13. This document incorporates provisions and clauses updated by way of the Federal Acquisition Circular (FAC) # 2024-03, effective February 23, 2024. The North American Industrial Classification System (NAICS) number is 115310, Support Activities for Forestry-Forest Fire Suppression, and the business size standard is $34 million. This requirement is a Total Set-Aside for Small Business. This announcement constitutes the Government's only official notice of this procurement. The Government does not intend to pay for any information provided under this synopsis.

The government anticipates awarding a firm fixed price purchase order for this requirement. FWS' salient characteristics that will satisfy the Government's needs for its requirement of tree removal on Sequoyah NWR is as follows:

The Sequoyah NWR is seeking a qualified contractor to mechanically thin areas of the refuge boundary that contain vegetation including dense, mature growth Eastern Red Cedar, Winged Elm, Sycamore, and other species of trees. The overall goal is to reduce the risk of wildfire causing damage to private land and oil and gas infrastructure both on and off the refuge.

This is a non-personal services requirement to provide vegetation mastication and vegetation removal on approximately 36 acres each year for UP TO three years (a base year plus two (2) option years) depending on funding availability and vendor performance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Description of Project Area:
The contactor will create a fuel break 100¿ off the entire boundary excluding areas covered with water. Only tracked and wheeled machines that provide low ground pressure are allowed. No digging, grubbing, or pushing of vegetation shall occur. All stumps must be cut flush or below ground level.

From the boundary line to 100' inside the refuge boundary, mechanically masticate or remove all Eastern Red Cedar trees and all other trees that are 6 inches DBH and smaller. Mastication, cutting with saws or equipment is permitted. Mastication is permitted in the place of cutting if masticated material is evenly distributed and does not average more than eight inches in depth on the ground. Cut trees are to be removed from site or masticated. The contractor can access the area only during dry times and/or during times preapproved by refuge staff. If the areas are too wet to handle heavy equipment, the work will be postponed in that specific area to minimize critical habitat and soil damage.

A complete statement of work and maps are attached.

All bids are to be submitted on a "PER ACRE" unit-price basis, a bid for each project area (three project areas), and a combined bid for all project areas.

Delivery Address:
Sequoyah NWR
107993 S 4520 Road
Vian, OK 74962

The Government intends to issue a firm fixed-price contract as a result of this combined synopsis/solicitation to the company that submits a proposal that conforms to the technical specifications, and who, based on the decision of the government, offers the best value to include technical experience, past performance, quality control, delivery timeframe, and price. Vendors shall identify equipment they plan to use to accomplish the project, include information regarding OK licenses and insurance held and include information regarding their quality control plan. The Government reserves the right to award a contract to any other than the lowest priced offer if, in its judgment, the technical superiority outweighs the cost difference.

Technical Proposal

The offeror shall provide one (1) copy of the technical proposal. The technical proposal should be prepared simply and economically providing straight forward, concise delineation of capabilities. The information provided shall be factual and complete. Proposals that merely offer to provide services as described in the SOW will not receive further consideration for award.

Technical Experience: vendors must exhibit and document that they have successfully completed three similar projects in terms of price, complexity, equipment used, method of mechanical and chemical control, and scope; vendors shall also document certifications, insurance, licenses, etc. that are required by the State of Oklahoma to perform such services, if required.

Past Performance: vendors must provide three references from past projects. See attached past performance form for more information.

Quality Control: vendors must exhibit and document their quality control plan.

Delivery Timeframe: vendors must indicate anticipated project completion date NLT May 14, 2025.

Price Proposal

Interested parties shall submit a price proposal on company letterhead that includes all pertinent point of contact information including point of contact name, email, and phone number, SAM UEI number, business size/type, estimated number people and number of hours/person, and cost/hour for each person taking into account the applicable wage determination, equipment costs, chemical costs, fuel costs, travel costs, mobilization costs, incidental expenses etc. All bids are to be submitted on a "PER ACRE" unit-price basis, a bid for each project area (three project areas), and a combined bid for all project areas. The provisions on pages 19-25 of the B08 Solicitation Clauses and Provisions and the Past Performance/References form shall also be completed and submitted with the quote. Vendors shall also submit a copy of their quality control plan, certifications, license and insurance information, and safety record. No formal format is required as this is a combined synopsis/request for quote solicitation. If your company has a GSA contract, please provide the GSA Contract No. as well.

The factors listed above will be evaluated equally and considered more important than price during the evaluation phase. Award will be made on a firm-fixed price basis. Due to time constraints, the government anticipates awarding this order based on initial proposals. Contractors are strongly encouraged to propose their 'best and final' pricing with the initial proposal.

Vendors interested in submitting a proposal are highly encouraged to attend a pre-bid site visit with the FWS Project Team where services are to be performed to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event, shall failure to inspect the site constitute grounds for a claim after contract award. The government will not pay for any costs associated with attending a site visit. If the contractor would like a site visit prior to submitting a bid (strongly recommended) for this project, please contact Augustus Anderson (augustus_anderson@fws.gov, 918-855-4959) or Damon Taylor (damon_taylor@fws.gov, 918-774-2842).

Offerors must comply with all instructions contained Internet Payment Platform (IPP) DOI Electronic Invoicing, GS0339 Green Acquisition, and in FAR 52.212-1, Instructions to Offerors - Commercial Items. The provision at 52.212-2, Evaluation - Commercial Items, applies to this acquisition. A best value determination will be made and the evaluation factors are technical experience, past experience, quality control plan, delivery timeframe, and price. The clause 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. Also included in this acquisition are the following clauses: 52.202-1, 52.203-3, 52.203-12, 52.203-17, 52.204-4, 52.204-13, 52.204-18, 52.204-19, 52.204-21, 52.217-8, 52.223-2, 52.223-5, 52.223-17, 52.226-1, 52.228-5, 52.232-1, 52.232-8, 52.232-11, 52.232-16, 52.237-2, 52.242-13, 52.243-1 Alt. 1, 52.247-34, 52.252-2, 52.252-4, and 52.252-6. In addition, the following provisions are included in this acquisition: 52.204-7, 52.204-16, 52.204-22, 52.204-24, 52.204-26, 52.204-29, 52.212-3, 52.219-1, 52.223-1, 52.237-1, 52.252-1, 52.252-3, 52.252-5.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items and Commercial Services applies to this acquisition, no addenda applies. Additional FAR clauses cited in this clause applicable to this acquisition are: 52.203-6, 52.203-19, 52.204-10, 52.204-23, 52.204-25, 52.204-27, 52.204-30, 52.209-6, 52.209-10, 52.219-6, 52.219-8, 52.219-13, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-41, 52.222-42, 52.222-44, 52.222-50, 52.222-55, 52.222-62, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.232-40, 52.233-3, 52.233-4.

The full text of any solicitation provision or clause referenced herein may be accessed electronically at http://acquisition.gov/far/.

In order to have a quote considered, quoting vendors must be listed on the SAM.gov website (https://sam.gov) as an active vendor, and must have completed the on-line representations and certifications in SAM.gov by the closing date of this solicitation. Quotes received from firms not actively registered in SAM.gov by the closing date of the solicitation will not be considered.

Offers must be received by 7 pm ET April 26, 2024. Offers received after this date and time will be considered non-responsive in accordance with 52.212-1(f) and will not be evaluated. Offers shall be e-mailed to the attention of: darla_freyholtzballard@fws.gov.

All questions regarding the subject combined synopsis/solicitation shall be directed to the attention of Darla Freyholtz Ballard at 701-339-3829 or darla_freyholtzballard@fws.gov.

Attachments:

Attachment 1-PWS final
Attachment 2-Map
Attachment 3-Fire Prevention Plan
Attachment 4-QAP
Attachment 5-Wage Determination
Attachment 6-Past Experience/References Form

Attachments/Links