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Contract Opportunity

Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Aleda E. Lutz VA Medical Center
Articulating Snow Removal Tractor

Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06 effective December 4, 2023.

This solicitation is set-aside 100% for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333112 Lawn and Garden Tractor and Home Lawn and Garden Equipment Manufacturing, with a small business size standard of 1,500 Employees.
The Federal Supply Code (FSC) is 2420 Tractors, Wheeled.

The Department of Veterans Affairs, Regional Procurement Office Central, Network Contracting Office 10, 5500 Armstrong Road, Battle Creek, MI 49037 is seeking to purchase one (1) new articulating snow removal tractor with accessories for the Aleda E. Lutz VA Medical Center located at 1500 Weiss Street, Saginaw, MI 48602.

All interested and qualified companies shall provide quotations for the following. Any delivery/freight charges shall be incorporated into the unit price for the tractor, or not exceed $250.00 if listed as a separate line item.

Supplies/Services

The articulating snow removal tractor being sought is a Ventrac 4520N or equivalent. Ventrac part numbers are as follows:

VT39.55401 Ventrac 52 Broom KJ520
VT70.4161 Kit, 12V Front 4520
VT70.8211 12V Acuator KJ Kit
VT39.55428 Ventrac KX480 48 Snowblower
VT70.8025 Kit, 12V Actuator, HB/KX/LX
VT39.55271 Ventrac KV552 V-Blade
VT70.2014 Ventrac KW452 Cab
VT70.2006-4 Kit, Mirror
VT70.8162 Kit, Cab Hazard Lights
VT70.8161 Kit, Cab Strobe Light
VT70.8148 Kit, Cab Windshield Washer
VT70.2006-6 Kit, Defrost Fan
VT70.2014-51 Kit, KW452 Heater Install 4500Y (Includes VT70.4146 & VT70.8136 to complete)
VT70.8044 Kit, KV Snow Containment Flap
VT4520N-SEAT 4520N Tractor
VT70.4163 Kit, Foot Control 4520
VT70.2013 Ventrac SA250 Drop Spreader
VT70.4105 Kit, 12V Rear 4500
VT70.8140 Kit, SA250 Install 4200/4500

Ventrac or equivalent articulating snow removal tractors must meet the following requirements:

Gasoline engine powered
Single seat operator station
Minimum of 5 inches of ground clearance to transit sidewalk curbing
60- inch maximum width of the power unit, cab, and any attached accessory units for the unit to be used for clearing sidewalks
Front mounted accessory units required:
Electric/hydraulic powered sweeper brush, snowblower, and snow blade
Rear mounted salt spreader unit
All front mounted accessories must have electric/hydraulic raise and lower function
Cab enclosure with heat to operate in inclement weather
Minimum of 5-degree grade slope operation
All Wheel Drive (AWD)
External lights to illuminate all areas surrounding unit while operating
OEM must have a servicing dealer located no more than 75 miles from the Aleda E. Lutz VA Medical Center
Equipment must be manufactured domestically or subject to a Free Trade Agreement
All equipment must be readily available for delivery FOB Destination to the Aleda E. Lutz VA Medical Center within 14 days of contract award.

Place of Delivery
Address:
Department of Veterans Affairs
Aleda E. Lutz VA Medical Center
1500 Weiss Street
Warehouse
Saginaw, MI
Postal Code:
48602
Country:
United States

All quoters shall submit the following: (1) Price quote which includes all the items listed above, (2) Product information in sufficient detail to show comparability to the Ventrac tractor if quoting other than exact Ventrac items, (3) Time of delivery after receipt of order, and (4) Verification letter designating your company as an authorized distributor if you are not the OEM.

All quotes shall be sent to the Contracting Officer, Jeffrey Rozema, via email at jeffrey.rozema@va.gov.

Award will be based upon lowest price, technically acceptable criteria in accordance with the Simplified Acquisition Procedures of FAR 13.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 5:00 PM Eastern Time, Friday, January 5, 2024 by email at jeffrey.rozema@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Point of contact for this solicitation is Jeffrey Rozema, Contracting Officer, email: jeffrey.rozema@va.gov.

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