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Contract Opportunity

Statement of Work
GloCyte Desktop Automated CSF Cell counter

Background: P&LMS requires an automated cell counter for cerebral spinal fluids (CSF). This requirement is to address the need for expedited results in the diagnosis or exclusion of meningitis or other spinal fluid concerns. Currently the Philadelphia VA laboratory is a 24-hour operation. On off-shift the medical laboratory scientists have to cover several sections of the lab, including chemistry, hematology, and blood bank. When stat CSF comes in the red and white cell count is completed manually using a hemocytometer. This process is time consuming. If the sample is hemorrhagic it takes several dilutions and calculations and an even longer time to produce an accurate result. Because the staff must cover so many areas when these samples come the other testing results are delayed. This instrument would allow for the scientist to load the sample on to the instrument and get an accurate result in 5 minutes or less vs 45 minutes to an hour. This would allow the ED to have the result much faster and would reduce the delay in the release of results from other areas.

Scope: Pathology & Laboratory Medicine Service wishes to obtain a onetime task order to procure the needed equipment

Objectives: The equipment procured shall perform according to Clinical Laboratory Standards Institute (CLSI), OHSA and SEFA-1 specifications

Tasks: To meet the needs of the P&LMS, the equipment must meet the following salient characteristics:

FDA approved for clinical laboratory use.
Uses fluorescent microscopy methodology to perform cell counts both red and white (nucleated) cell counts on cerebrospinal fluid.
Must use staining for cell differentiation.
Sample analysis produces results in under 5 minutes from sample loading.
Can use sample volumes as low as 60 microliters.
Desktop model with small footprint
Minimal reagents
Disposable consumables
Must be able to provide time traceability for sample results.
Must be completely load and go with minimal sample preparation.
Must have a bottom linearity range of 0 cells per microliter.
Must be able to run, clear, turbid, and bloody CSF fluids.

Delivery: The equipment must be delivered to the Philadelphia VA Medical Center no later than May 31, 2024

Government Furnished Property: N/A

The place of performance is Michael Crescenz Medical Center, Philadelphia VA 3900 Woodland Avenue, Philadelphia, PA 19104. This action will result in a Firm-Fixed Price Contract.
The intended Contractor is Advanced Instruments LLC, located at 2 Technology Way, Norwood, Massachusetts 02062-2633.
The North American Industry Classification System (NAICS) for this requirement is, 334516, Analytical Laboratory Instrument Manufacturing - Product of Service Code for this requirement is 6640, Laboratory Equipment and Supplies. The Small Business Administration (SBA) size standard for this sector is 1000.
This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available and telephone requests will not be honored. No award will be made based on unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling, and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the Government.
The Government anticipates the award of a Firm-Fixed- Price contract. A determination by the Government whether to compete this proposed requirement based upon responses to this notice is solely within the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition.
This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted.
This notice of intent is not a request for quotations.
All Interested parties who are responsible, certified, and capable may express their interest by providing a capabilities statement NLT April 22, 2024 at 3:00 PM EST. The point of contact for this action is Contracting Specialist, Christa Stine who can be reached at: christa.stine@va.gov.

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