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BRVB, Transcribing audio and video recordings

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The National Park service is issuing this request for quote (RFQ) 140P6023Q0061, for the performance of transcription of various forms of recently digitized recorded media, including hundreds of audio and videos files. These digital materials are currently stored at BRVB in Topeka, Kansas, as part of the site's collections. The recorded media dates from the last thirty years and was produced by various entities conducting oral history interviews for the National Park Service (NPS). The oral histories will be made available on our website for public use. As a result, we need transcripts to make the digital audio and video files accessible, in accordance with the provided Scope of Work (SOW). All responsible sources may submit a quote that shall be considered by the agency. The Solicitation Number is 140P6023Q0061 and is issued as a Request for Quotation (RFQ) under Part 13 Simplified Acquisitions.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04. The FAC is available at https://www.acquisition.gov/FAR.

(iv) This requirement has been set aside for Total Small Businesses (SB) competition in accordance with FAR 52.219-6 Notice of Total Small Business Set-Aside, under NAICS Code 561410 - Document Preparation Services with a small business size standard of $19.0M.

(v) Line items: 10- BRVB, Transcribing audio and video recordings

(vi) The acquisition is for the performance of transcription of various forms of recently digitized recorded media, including hundreds of audio and videos files. These digital materials are currently stored at BRVB in Topeka, Kansas, as part of the site's collections. The recorded media dates from the last thirty years and was produced by various entities conducting oral history interviews for the National Park Service (NPS). The oral histories will be made available on our website for public use. As a result, we need transcripts to make the digital audio and video files accessible. The work will be accomplished through contract and will consist of the components discussed in the statement of work. Product and services offered to the Government under this purchase shall meet or exceed the following in accordance with the attached Statement of Work (SOW). Interested Parties shall submit quotes to Adam Kircher via email at adam_kircher@nps.gov.

(vii) Date(s) and place(s) of delivery and acceptance and FOB point:
Period of Performance: 150 Days ARO
Location: NPS, MWR, Brown v. Board of Ed NHS, 1515 SE Monroe Street, Topeka, KS 66612-1143

(viii) The provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition (See ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) in the terms and conditions)
Any questions pertaining to this solicitation must be sent via email to adam_kircher@nps.gov on or before August 11, 2023, at 1:00 pm CDT. All questions will be answered in an Amendment to this solicitation and posted on or about August 15, 2023.

(ix) The provision 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition.
Award will be made using Simplified Acquisition Procedures, therefore the evaluation procedures at Far 13.106-2 will be used. A firm-fixed price award will be made to the responsible offeror submitting the quote that provides the best value to the Government. In determining best value, the following factors will be considered: (1) Technical Capability (2) Past Performance and (3) Price.

(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

(xi) The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-4, Contract Terms and Conditions - Commercial Items; The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. Reference FAR 52.212-4, Paragraph (c) is hereby tailored as follows: FAR 52.212-4 (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as paying office, appropriation data, etc., which may be changed unilaterally by the Government.

(xii) All Offerors must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.204-10, 52.209-6, 52.219-28, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-13, 52.232-33 and the following clauses in paragraph (c) 52.222-41, 52.222-42, 52.222-53, 52.222-55, 52.222-62, The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

(xiii) The Contractor shall comply with the attached terms and conditions applicable to acquisitions of commercial items.
Offerors are to see the complete solicitation package for full terms and conditions and attachments.
Attachments included:
1.        Scope of Work
2.        Past Performance Questionnaire
3.        Price Schedule
4.        SF-18 (Terms and Conditions)

(xiv) N/A

(xv) All offers must be submitted by the due date in order to be considered. Quotes are due on or before August 18, 2023, at 1:00 pm CDT.
Quotes shall be submitted electronically to adam_kircher@nps.gov

(xvi) Contract Administration Data
Adam Kircher
Contract Specialist
DOI, National Park Service, Interior Region 3,4,5
MWRO Major Acquisition Buying Office
601 Riverfront Drive
Omaha, NE 68102-4226
Phone: 402-800-8120
Email: Adam_Kircher@nps.gov

Attachments/Links