Scientific Environmental Monitoring Systems for NIMH

State: Maryland
Level of Government: Federal
  • 40 - Rope, Cable, Chain, and Fittings
Opps ID: NBD00159481897501471
Posted Date: Jul 30, 2020
Due Date: Aug 10, 2020
Solicitation No: NIMH20004165
Source: Members Only
Scientific Environmental Monitoring Systems for NIMH
Contract Opportunity
Notice ID
Related Notice
Department/Ind. Agency
General Information
  • Contract Opportunity Type: Sources Sought (Original)
  • All Dates/Times are: (UTC-04:00) EASTERN STANDARD TIME, NEW YORK, USA
  • Original Published Date: Jul 30, 2020 09:05 am EDT
  • Original Response Date: Aug 10, 2020 12:00 pm EDT
  • Inactive Policy: Manual
  • Original Inactive Date: Aug 11, 2020
  • Initiative:
    • None
  • Original Set Aside: Total Small Business Set-Aside (FAR 19.5)
  • Product Service Code: 6640 - LABORATORY EQUIPMENT AND SUPPLIES
  • NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing
  • Place of Performance:
    Bethesda , MD 20892

Scientific Environmental Monitoring Systems

NIMH is currently in need of procuring a centralized environmental monitoring and alarm system for their laboratory facilities in NIH Bldg #10 located on campus in Bethesda, MD. This system will be providing monitoring and alarm for the ultra-low temperature (-80) freezers but also needs to be able to provide for the addition of monitoring other laboratory equipment such as liquid nitrogen (cyro) freezers and CO2 incubators. The system shall be specifically designed as an environmental monitoring system capable of sensing environmental parameters such as temperature, power, differential pressure, etc. in real time and monitoring and alarming based on the real-time readings from its sensors.


The National Institute of Mental Health (NIMH) as part of the National Institute of Health (NIH) is leader in research on mental disorders, supporting research to transform the understanding and treatment of mental illnesses, paving the way for prevention, recovery, and cure. In our NIMH intramural laboratories, the principal investigators - scientists, physicians and clinicians - conduct research ranging from studies into mechanisms of normal brain function at the behavioral, systems, cellular and molecular levels, to clinical investigations into the diagnosis, treatment and prevention of mental illness. An essential service required by these groups is maintaining critical research samples and reagents at their assigned temperatures by use of refrigeration/freezing equipment. In Building 10 we have 50 ultra low -80 freezers containing research samples that we want to have individually monitored by a centralized environmental monitoring and alarm system. These 50 freezers currently belong to ten (10) different lab groups. Each group will have contact people and will monitor and receive alarms unique to the freezers in their group. The individual points of environmental monitoring better guarantee protection to critical samples and research materials by alerting laboratory staff and other points of contact of equipment failures, utility interruptions and other impactful events. Such events could threaten sample and material integrity, research operations and mission objectives. The points of monitoring are primarily temperature and power failure for -80C ultra low freezers. In addition, the system should include the ability to monitor carbon dioxide, oxygen and carbon dioxide gas pressure, bulk tank liquid levels for anticipated future additional of research equipment such as cyrofreezers and incubators.

Salient characteristics

1. The system shall be specifically designed as an environmental monitoring system capable of sensing environmental parameters such as temperature, humidity, differential pressure, etc. in real time and monitoring and alarming based on the real-time readings from its sensors. Software will be loaded on NIMH servers. “No Cloud software applications will be considered”.

2. The system shall be fully Windows® based taking advantage of Windows®superior event-driven programming, Windows® menus, Windows® dialogboxes, Windows® multi-tasking etc. A “Windows® Like System” or “Windows® Like User Interface” is not an acceptable equivalent.

3. The system shall offer SQL software suitable for use with SQL server software and Crystal reports. The system shall be fully capable of functioning properly on Windows® Server 2012/R2® or 2016. Server products. It shall be possible to run different Workstations on different Windows® platforms simultaneously so that different people in the organization can use the system on the PC that is already on their desktop.

4. Wireless “Z3 Zigbee” signal receiver modules to be installed throughout the facilities as required and connecting wireless transmitters to those freezers. The activities will result in a and sustainable system to support sample integrity and the research and mission objectives. The system must be capable of monitoring up to 128 wireless or hardwired sensors per node and “must” be capable of handling Zigbee wireless, WiFi wireless, and hardwired sensors (hybrid) in any number combination on the same system. Inputs shall be universal - capable of any type of analog or switch sensor monitoring including but not limited to, temperature, pressure, pH, salinity, humidity, flow rate, flood, power failure, security breach, fluid level, etc.
5. Wireless transmitter and receiver equipment must be able to connect and transmit temperature monitoring information using the NIMH/building 10 Wireless and LAN network infrastructure, adhering to NIMH IT firewall and security protocols. Installation must be seamless to ensure operations of equipment are not interrupted given the importance of the samples being monitored, which are essential to individual lab/institute missions and the work carried out by NIH.
6. Access to the system shall be controlled by user name and password. There shall be 8 levels of access permissions including permission to:
a. Enable alarms
b. Inhibit single alarms for a short time only.
c. Inhibit single alarms for unlimited time.
d. Inhibit multiple alarms.
e. Program the Access Control System
f. Program the Environmental System Inputs
g. Program Environmental System Outputs
h. Modify user names and passwords.

7. System shall be capable of dialing the telephone and shall give the caller the complete current alarm status information, which telephone number has responded to alarm messages, if any, and current probe readings with its synthesized voice.
8. It shall be possible to interrogate individual inputs from the telephone, from the
node or from the PC to obtain readings and complete alarm status at any
time. Any input can be inhibited remotely by phone, with the proper access code.
9. The system shall have customizable telephone lists with 100 separate lists of 10 telephone numbers each for a total of 1,000 potential numbers as a default option per node. Each input shall be capable of being assigned a different set of day/night phone lists. The system shall have a telephoning delay that is programmable. There may be up to 5000 names entered from which you may choose the list names.
10. System shall be capable of calling, e-mailing or text messaging, alarm conditions to unlimited users for each individual input.
11. System shall possess Database Watch alarm that will indicate if the system has lost communication with the database, also capable of alarming locally, callingout via telephone, e-mailing or text messaging.
12. System must have independent programmable alarm delays on each input to provide false alarm prevention. The user shall be able to inhibit any alarm for a preset time period. The alarm will automatically re-enable after timing out.
13. There shall be an audit log that documents program changes, input calibrations,
and access code changes. The log shows what the conditions were, what they
were changed to, and who changed them. There shall be an automatic backup of
the node program whenever a program change is made.
14. Individual sensors can be programmed to log at the Global logging rate or
choose individual logging rates up to 1440 times per day.
15. The system must offer (2) levels of alarm notification. “Pre-alarm Alert” and
“Out of Range” alarm. The pre-alarm alert must be capable of notification by
audible, by remote audible/visual, and by email means.
16. System security must allow the option to use either monitoring system specific
passwords, or the users’ existing Windows passwords. Using Windows
passwords eliminates the need for a separate password and accompanying
password management SOP specific to the monitoring system.
17. Wireless 2.4 GHz Zigbee and WiFi transmitters must be capable of buffering 7 days of readings history recorded at 5 minute intervals.
18. Any company installing and maintaining the monitoring system must be ISO 9001:2015 certified.
19. The EMS configuration, make and design of the equipment to be furnished by the Contractor, and the arrangement of the equipment within the assemblies, shall be such as to afford maximum accessibility to all parts and shall be subject to the Owner's review and approval. Acceptable engineering standards shall be followed and equipment shall meet all codes pertaining to safety and insurance regulations.
20. Must have local service technicians within a 90-mile radius of NIH Bethesda,MD campus for prompt service calls, repairs or training as required.


Delivery and Installation to occur 30 to 60 days after receipt of order. Testing and validation of the installed system and all 50 installed temperature sensors must be done and accepted by the owner. Training to the representatives of the 10 lab groups and Tony Gioio, NIMH, to occur within 1 week of installation.

Period of Performance:

On-site service warranty one year after installation. This will include 24/7 technical support and on-site service to repair or replace, as needed, to restore full system operation for one year from date of equipment installation. Option Year 1 and 2 providing for one (1) year each service agreement to start at the end of the one (1) year service warranty.

Capability statement /information sought. Respondents must provide clear and convincing documentation of their capability of providing the supplies specified in this notice.

The respondent must also provide their DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HubZone, etc., pursuant to the applicable NAICS code and any other information that may be helpful in developing or finalizing the acquisition requirements.

One (1) copy of the response is required and must be in Microsoft Word or Adobe PDF format using 11-point or 12-point font, 8-1/2” x 11” paper size, with 1” top, bottom, left and right margins, and with single or double spacing.

The information submitted must be in an outline format that addresses each of the elements of the project requirement and in the capability statement /information sought paragraphs stated herein.

The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses.

All responses to this notice must be submitted electronically to the Contract Specialist. Facsimile responses are NOT accepted.

The response must be submitted to Valerie Whipple, at e-mail address .

The response must be received on or before August 10, 2020, 12:00 pm, Eastern Time.

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Contact Information
Contracting Office Address
  • c/o 3WFN MSC 6012 301 N Stonestreet Ave
  • Bethesda , MD 20892
  • USA
Primary Point of Contact
Secondary Point of Contact

  • Jul 30, 2020 09:05 am EDTSources Sought (Original)


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