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THIS IS A SOURCES SOUGHT NOTICE AND REQUEST FOR STANDARD FORM (SF) 330s ARCHITECT-ENGINEER (AE) QUALIFICATION PACKAGES ONLY. THIS IS NOT A REQUEST FOR A/E FEE PROPOSALS. NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL INFORMATION WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

All information needed to submit SF330 documents are contained herein.

Federal Acquisition Regulations (FAR) subpart 36.6, and Selection of Architects and Engineers Statute (formerly known as Brooks Architect-Engineer Act) selection procedures apply. The AE Services listed herein is being procured in accordance with Selection of Architects and Engineers Statute as implemented in FAR subpart 36.6 and VAAR 836.6. Pursuant to FAR 52.236-25, the firm responding to this requirement must be permitted, by law, to practice the professions of architecture or engineering and meet all required qualifications for the Commonwealth of Puerto Rico.

For a Small Business to be considered as a prospective offeror/contractor, the firm including Joint Ventures, must be registered and the registration must be current, accurate, and complete at the time of the SF330's/qualifications submission. Firms must remain registered, current, accurate, and complete at the time of award. Failure of a prospective Small Business to be verified in SAM at the time the SF330 is submitted shall result in elimination from consideration.

PROJECT NUMBER: 672-24-200

PROJECT TITLE: Install Domestic Hot Water Solar Collectors at Main Building

WORK LOCATION: VA Caribbean Healthcare System, San Juan, PR

SET-ASIDE: Total Small Business

NAICS: 541330 Engineer Services and the annual small business size standard is $25.5M.

TYPE OF CONTRACT CONTEMPLATED: Firm-Fixed Price

ESTIMATED COMPLETION DATE: The anticipated completion of this project is 270 calendar days from the Notice to Proceed (NTP). There will be three design submissions, 35%, 75%, and 100% with due dates as follows:

35%: Due 90 calendar days after NTP
75%: Due 180 calendar days after NTP
100%: Due 230 calendar days after NTP

CONSTRUCTION MAGNITUDE: Between $500,000 and $1,000,000.

POINT OF CONTACT: Ana G. Alvarado, Contracting Officer, Email: ana.alvarado@va.gov.
SF 330 DATE OF RECEIPT/DUE DATE: Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than (NLT) 3:00 PM Atlantic Standard Time (AST) December 14th, 2023. The VA s email system will not allow for file sizes greater than 8MB. If sending multiple emails, please see directions provided further down in this notice. Site Visits will not be arranged during this phase.

PROJECT OVERVIEW: This A/E services project will furnish all necessary professional services, equipment, labor, materials, supervision, tools, testing, and specialty services to perform design services for the project number 672 24 200, titled Install Domestic Hot Water Solar Collectors at Main Building at the VA Caribbean Healthcare System (VACHS), located at 10 Casia Street, San Juan, Puerto Rico 00921 3201. The A/E Service works include, but is not limited to site investigations, designing, and preparing drawings, phase planning, develop specifications, develop cost estimates, supporting the future construction project during the construction period services.

This project is for the development of a complete design aimed to provide a system of solar collectors to produce domestic hot water system at the Main Building. The A/E shall perform a thorough assessment on the existing domestic hot water system at the Main Building in terms of infrastructure, system capacity, operation, etc. The contractor shall determine the current heating load to properly size the solar collector system and shall be responsible for performing all required field measurements for that purpose by any means necessary.

***PROJECT OVERVIEW END***

A/E FIRM SELECTION: Firms responding to this announcement by submitting a qualifying SF 330, before the closing date and time, will be considered for initial selection evaluation. Following initial evaluation of the SF330s received three or more firms that are considered the most highly qualified to provide the type of services required will be selected for interviews. Selected firms will be notified by email of selection and provided further instructions. Selection and evaluation of firms shall be made based on SF330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents. All projects identified on the SF330 must be completed by the office/branch/individual team member performing the work under this contract.

SELECTION CRITERIA: Selection will be based on the following criteria which are provided with equal importance.

FACTOR 1 SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

Offeror shall provide a total of four (4) work experience projects meeting the requirements of this solicitation in performance at any point during the previous five (5) years from the solicitation date or currently ongoing (at least 50% complete) that best represent the Offeror s work experience required on this solicitation. The information provided will be used to evaluate the relevancy and depth of each Offeror s experience. Offeror is responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy to this procurement.

Projects provided for experience should demonstrate experience designing, constructing, and managing a project that involves work similar in size, scope and complexity to the work required under this solicitation. If more than four (4) projects are submitted, only the first four (4) will be evaluated. If the project is older than five (5) years, it may be considered less relevant.

FACTOR 2 - SPECIFIC EXPERIENCE AND QUALIFICATIONS OF PERSONNEL:

Provide specific experience and professional qualifications of proposed personnel for assignment to the project and their record of working together as a team. The selected A/E shall have previous experience in the design of steam distribution systems at healthcare facilities and provide documentation of a least three (3) design projects of this nature with references, names, and phone numbers. Submit copy of current, valid General Contractor License issued by any United States federal, state, or local government agency for Construction Contractor, who will be of record. Signed Letters of Commitment from any key subcontractors (to include directed subcontractor) for all work to be performed under this contract.

FACTOR 3 - CAPACITY:

Capacity to accomplish work in the required time. Firms must address and demonstrate capacity to execute this project, to include the capacity of key personnel available and dedicated to completing the project, within mandated schedules.

FACTOR 4 RELEVANT PAST PERFORMANCE:

Past performance similar in nature to the work required for this project on contract with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. A/E shall provide documentation which substantiates similar experience on a minimum of two (2) projects and not more than four (4). Also, experience working in VA medical facilities is preferred, however, previous work on other Governmental, as well as private sector projects, will be considered. Information provided shall include project name and location, general description of work, identification of whether your firm was the lead on the project or the subcontractor, the estimated (or awarded) construction project amount as well as the customer phone number(s) and email addresses. All information should be included with the SF 330 submittal.

FACTOR 5 - LOCATION OF DESIGN FIRM:

It is expected that your SF 330 submittal will show your knowledge of the location in general geographical area of the project, knowledge of the locality of the project, and knowledge of state/local requirements (e.g., regulations, codes, standards) as it relates to this project. Also demonstrate your proximity to the general geographical area enables you to physically show up to the work site within 3 hours, when required.
FACTOR 6 - REPUTATION AND STANDING:

Provide a narrative of the Firm s reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness to include copies of awards, outstanding merits, recommendations, etc.

FACTOR 7 - RECORD OF SIGNIFICANT CLAIMS:

Provide a narrative of the Firm s record of significant claims against the firm because of improper or incomplete architectural and engineering services. Specify if the Firm does not have a record of significant claims.

FACTOR 8 - LICENSING & CERTIFICATIONS:

The project architect-engineer of record shall be licensed to practice in the Commonwealth of Puerto Rico under local law requirements. Submit a copy of Commonwealth of Puerto Rico valid professional Engineer or Architect license of the architect-engineer of record. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located. Identify on SF 330, Part I - Contract-Specific Qualifications, Section D. Organizational Chart of Proposed Team, the designer architect-engineer of record designated for this project.

SUBMISSION CRITERIA/REQUIREMENTS:

Interested firms having the capabilities to perform this work must submit:

ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to ana.alvarado@va.gov no later than 3:00 PM (AST) on December 14th, 2023. Submittals received after the date and time identified will not be considered.

All SF 330 submissions shall be clearly indicated in subject line, displaying the RFP number and project title (abbreviated and shortened is okay), Size limits of emails are limited to 8MB. If more than one email is sent, please number emails in Subject line as 1 of 2, 2 of 2 etc.

Example: SF 330 Submission 36C24824R0018 - Install Domestic Hot Water Solar Collectors at Main Building (1 of 4).

All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:
Cover Page with:
Solicitation Number
Project Title
DUNS #
Cage Code
Unique Entity ID
Tax ID Number
The Email address and Phone number (with area code) of the Primary Point of Contact
Signed cover letter
Table of Contents
SF 330 signed
Responses to all the selection criteria
Copy of Current A/E License including a copy of Commonwealth of Puerto Rico valid professional Engineer or Architect license of the architect-engineer of record

REQUESTS FOR INFORMATION (RFI) ON THIS SOURCES SOUGHT NOTICE: All RFIs shall be submitted to ana.alvarado@va.gov. Phone inquiries will not be accepted. RFI s must be received no later than November 27th, 2023.

The firm and/or principals representing the project must be licensed in the Commonwealth of Puerto Rico, IAW State law and must meet all licensing requirements to sign and seal drawings.

Examples of information resources are:

Gobierno de Puerto Rico Departamento de Estado

Puerto Rico Professional Engineering Certificate of Authorization:
https://www.ncarb.org/get-licensed/state-licensing-boards/architect-lookup

https://estado.pr.gov/en/engineers-and-surveyors/

https://www.estado.pr.gov

https://www.ncarb.org/get-licensed/licensing-requirements-tool

https://estado.pr.gov/en/architects-and-landscape-architects/

NCARB rules for all States and PR/VI on architectural licensing:

https://www.ncarb.org

By responding to the Notice, you are acknowledging that your company meets the status requirements as a Small Business concern.

SEE ATTACHED DOCUMENTS FOR THE SOW AND OTHER DOCUMENTS:

ATTACHMENT 01 SOW (672-24-200) Install Domestic Hot Water Solar Collectors at Main Building (9 Pages).

ATTACHMENT 02 Site Plan (672-24-200) (1 Page).

Attachments/Links