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Contract Opportunity

Solicitation: Ophthalmic Supplies
Notice Type: Combined Synopsis/Solicitation
Contracting Office Address:
NCO 7 Contracting Office
Department of Veterans Affairs
VA Columbia Healthcare System
6439 Garners Ferry Road
Columbia, SC 29029

Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-01 dated January 25, 2024.

This solicitation is hereby issued on an Unrestricted Basis; Brand Name or Equal utilizing procedures outlined in FAR 13.105.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339115; Ophthalmic Goods Manufacturing; Small Business Size Standards; 1,000 employees. The FSC/PSC is 6540

The Ralph H. Johnson VA Medical Center, 109 Bee Street, Charleston SC 29401 is seeking to procure all ophthalmic equipment contained in an examination room used for the purpose of providing an eye care provider the ability to perform ocular examinations. Offerors are therefore asked to complete PRICE/COST SCHEDULE-Item Information for each period of performance in their response, and to include a Grand Total.

PRICE/COST SCHEDULE

ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

8.00
EA
__________________
__________________

7900 STAND W/ CONSOLE,WHEELCHAIR UNIT
LOCAL STOCK NUMBER: RE7900ICWC
BRAND NAME: Haag-Streit

0002

8.00
EA
__________________
__________________

CHAIR, FULL POWER DUAL CNTL -CHARCOAL
LOCAL STOCK NUMBER: RE7000LCHARCOAL
BRAND NAME: Haag-Streit

0003

8.00
EA
__________________
__________________

HAAG STREIT BQ LED SLIT UNIT MODEL
LOCAL STOCK NUMBER: HS0900.0011LED
BRAND NAME: Haag-Streit

0004

3.00
EA
__________________
__________________

SHORT OBSERVER TUBEW/EYEPIECE
LOCAL STOCK NUMBER: HS09007.7
BRAND NAME: Haag-Streit

0005

3.00
EA
__________________
__________________

BEAM SPLITTER 50/50
LOCAL STOCK NUMBER: HS09007.10.50/50
BRAND NAME: Haag-Streit

0006

8.00
EA
__________________
__________________

TONOMETER F/ BQ, BP, BX
LOCAL STOCK NUMBER: HS09004.4
BRAND NAME: Haag-Streit

0007

8.00
EA
__________________
__________________

OMEGA 600 - WALL CHARGER SET
LOCAL STOCK NUMBER: HEC-08.33.612
BRAND NAME: Heine

0008

8.00
EA
__________________
__________________

LIGHTED PHOROPTER +CYLINDER
LOCAL STOCK NUMBER: RI11637B
BRAND NAME: Reichert

0009

8.00
EA
__________________
__________________

CLEARCHART 4X CLEARCHART
LOCAL STOCK NUMBER: RI13775
BRAND NAME: Reichert

0010

18.00
EA
__________________
__________________

STOOL, ROUND W/BACK -CHARCOAL
LOCAL STOCK NUMBER: RE5346CHARCOAL
BRAND NAME: Haag-Streit

0011

8.00
EA
__________________
__________________

+/- CYL. FULL DIA.TRIAL LENS S
LOCAL STOCK NUMBER: RI15015
BRAND NAME: Reichert

0012

10.00
EA
__________________
__________________

TF50 TRIAL FRAME
LOCAL STOCK NUMBER: RI15010
BRAND NAME: Reichert

0013

8.00
EA
__________________
__________________

CL-300 LENSMETER W/PRINTER
LOCAL STOCK NUMBER: 420289900
BRAND NAME: Topcon

0014

3.00
EA
__________________
__________________

101 LENSOMETER, MANUAL
LOCAL STOCK NUMBER: 10030K1
BRAND NAME: Topcon

0015

6.00
EA
__________________
__________________

TONOPEN AVIA
BRAND NAME: Reichert

0016

2.00
EA
__________________
__________________

KR-800S AUTO KERATO- REFRACTOMETER
LOCAL STOCK NUMBER: TP15097
BRAND NAME: Topcon

0017

2.00
EA
__________________
__________________

AIT-16 TABLE, WITHOUT TOP
LOCAL STOCK NUMBER: AIT-16A Double or Single?
BRAND NAME: Topcon

0018

1.00
EA
__________________
__________________

KEELER PSL PORTABLE SLIT LAMP CASE INCLUDED
LOCAL STOCK NUMBER: KE3010P2000
BRAND NAME: Keeler

0019

1.00
EA
__________________
__________________

RETINOMAX 5 K-PLUS 5 AUTOREFRACTOR/KERATOMETER
LOCAL STOCK NUMBER: AR1NIRDA2152AA
BRAND NAME: Walman

0020

8.00
EA
__________________
__________________

RELIANCE,MARCO,REICHERT,SMALL MOVER
LOCAL STOCK NUMBER: 942000
BRAND NAME: Reliance

GRAND TOTAL
__________________

Period of Performance:
45 Days ADO

Place of Delivery:
The Ralph H. Johnson VA Medical Center, WAREHOUSE, 3130 Pacific Street, North Charleston SC 29401

FAR 52.212-2 EVALUATION OF QUOTATIONS: The Government will award a single contract, resulting from this solicitation to the responsible offeror, whose offer conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factor shall be used to evaluate offers:

Technical: Clearly define for each line item whether the Brand Name or an Equal item is being quoted. If/When an Equal item is quoted, does the offeror clearly demonstrate the product (s) quoted will meet or exceed all salient characteristics of the Brand Name item(s)? Does the offeror clearly demonstrate this through submittals of literature, drawings, or other data which the technical evaluator(s) may utilize to independently review to make a technical determination of acceptability?

Past Performance: The offeror is asked to provide redacted copies of invoices to document recent sales histories for any items identified within the Price / Cost Schedule.

Technical and past performance, when combined, are equal.

(End of Evaluation Criteria)

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items (JUNE 2020)
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2020)
FAR 52.204-7, System for Award Management (Oct 2018)
FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020)
FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders- Representation and Disclosures (Dec 2023)
FAR 52.211-6, Brand Name or Equal
FAR 52.214-21, Descriptive Literature
FAR 52.229-11, Tax on Certain Foreign Procurements- Notice and Representation (Jun 2020)
FAR 52.233-2, Service of Protest (Sep 2006)
VAAR 852.233-71, Alternate Protest Procedure (Oct 2018)
VAAR 852.239-75, Information and Communication Technology Accessibility Notice (Feb 2023)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018)
The following clauses are incorporated into 52.212-4 as an addendum to this contract:
52.204-18, 52.217-8, 52.217-9, VAAR 852.203-70, VAAR 852.219-10, VAAR 852.232-72, and VAAR 852.237-70.
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (NOV 2020). The following subparagraphs of FAR 52.212-5 are applicable: 52.203-6, 52.204-10, 52.204-27, 52.204-30, 52.209-6, 52.219-8, 52.219-27, 52.219-28, 52.219-33, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.229-12, 52.232-33; 52.232-36.
VAAR 819-76 VA Notice of Limitations on Subcontracting- Certificate of Compliance for Supplies and Products (Jan 2023)
VAAR 852.232-72 Electronic Submission of Payment Requests
VAAR 852.247-73 Packing for Domestic Shipment

The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.

All quoters shall submit the following: Files should be sent via electronic mail; in PDF format and no larger than 10MB or they may be automatically rejected by the server. The Government is not responsible for rejected e-mails that exceed the e-mail capacity.

All quotes shall be submitted via email ONLY to the Contracting Officer (CO), Joseph Locke at joseph.locke@va.gov no later than 2:00 PM EST on February 16, 2021. All quotes/offers submitted must include the Solicitation# 36C24724Q0310 and OPHTHALMIC SUPPLIES in the subject line of the email. Hand deliveries or facsimile will NOT be accepted, telephone responses will NOT be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Point of Contact:
Joseph Locke
Contracting Officer, NCO 7
Logistics (90),
Columbia VA Healthcare System
6439 Garners Ferry Road
Columbia, SC 29029
(803) 979-0338
Joseph.locke@va.gov

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