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DISCLAIMER:

THIS SOURCES SOUGHT IS FOR PLANNING PURPOSES ONLY. THIS IS NOT A REQUEST FOR QUOTE, OFFER, OR PROPSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPONSES WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE (RFQ) OR REQUEST FOR PROPOSAL (RFP), IF ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR ADDITIONAL INFORMATION PERTAINING TO THIS REQUIREMENT.

This notice is for Market Research only in accordance with Federal Acquisition Regulation (FAR) Part 10 to determine the capability of potential sources.

DESCRIPTION OF REQUIREMENT: The Rhode Island Army National Guard is required to record and produce audio of court-martial proceedings in order to comply with the Uniform Code of Military Justice (UCMJ). The audio must then be reformatted into a universal format in order to be reviewed and played on various platforms and by various personnel. The Army National Guard requires supplemental court reporting equipment which possesses capabilities to produce legal transcripts in a complete, end-to-end solution that converts speech to text in real-time with or without continuous commercial internet connection. The minimum capabilities required for the court recording system sought are:

1. Digital recording equipment. Digital recording means the recording of audio that is stored into digi­tal media (such as CDs or DVDs), network storage (shared folder on local network), and/or into a com­puter.


2. Backup recording equipment. A complete and independent backup recording system in each Army courtroom, in addition to a primary digital recording system.


3. Other required recording equipment. All key components of a courtroom digital recording system including, but not limited to: a dedicated computer with appropriate recording software, a high-quality closed microphone device suitable for extended periods of use, a complete set of high-quality micro­phones, a high-quality digital audio mixer, compatible peripheral components, and commercial internet capability (with the proper data bandwidth and download speed to allow proper functioning of speech-to­text software, mixer software, and shared editing).


4. Other required transcription equipment. All key components of a court reporter transcription sys­tem including, but not limited to: a separate, stand-alone computer with appropriate transcription software, and a processor, memory, and storage appropriate for transcription of multi-day court-martial records, an open microphone device, a compatible foot pedal, at least one high-quality monitor capable of displaying a full page of text at normal size, and speech-to-text software which converts audio and spoken words into a written format.


5. Eclipse. Eclipse is an integrated development environment used by court reporters to record pro­ceedings, create, and edit transcripts with speech-to-text software, and redact transcripts.

SUBMISSION INSTRUCTIONS: If your organization has the potential capability to provide the above, submit a capabilities statement to include the following information at a minimum:

1. Organization name, organization address as registered in SAM, Cage Code/UEI Number, email address, Web site address, telephone number, and size and type of ownership for the organization; and


2. Question 1: Are you an authorized distributor of both Court recording hardware AND software?


3. Question 2: Are you capable of providing the below warranty services to the Government for a total of 5 years?


4. Question 3: Are you capable of providing Hardware, Software, and warranty services in accordance with the system functions and characteristics below?


5. Question 4: Please state if you are certified Small Business (8A, WOSB, Hubzone or SDVOSB). 561492 Court Reporting and Stenotype Services

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

All qualified business concerns are encouraged to respond. Questions regarding the requirement are also encouraged. The deadline for response to this request is no later than 1200, EST, 24 April 2024.

All responses under this Sources Sought Notice must be e-mailed to Stephanie.l.santos9.civ@army.mil and CC Kaitlin.l.simoes.civ@army.mil. No phone calls will be accepted. Do not submit pricing information in response to this Sources Sought.

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