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THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS: 561730, Landscaping Services. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:
DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTER
Truman VA, Columbia, MO

STATEMENT OF WORK

Landscaping and Fertilization Program

1. Introduction:

This Statement of Work (SOW) describes the requirements for landscaping improvements to include treatment and fertilization of vegetation, grass and trees/shrubs, maintenance and repair of the irrigation system, and vegetation pruning and care at Harry S. Truman Memorial Veterans Hospital (HSTMVH).

Work shall be performed during business hours, 0630-1630, Monday-Friday. Variations to this schedule may be possible for certain work when coordinated with Facilities Management. All work shall be coordinated with Facilities Management. Contractor shall schedule work two (2) weeks in advance to assure proper coordination with hospital personnel.

2. Qualifications of Contractors:

Contractors shall have experience in fertilization and lawn care services at
healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.

B. Contractors shall furnish all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I.

3. General Work Items:

Spring and fall pruning, trimming and hedging of all plants provided under this contract and those around the Fisher House.

Annual summer pruning event (June) of all plants provided under this contract and those around the Fisher House.

Annual re-mulching of beds around Fisher House and provided through this contract (April).

New irrigation system along Flag Drive in Area C

New irrigation system, top soil and seeing west side of main facility between CLC and Chiller Plant

Lawncare services and timeframe for service to be covered under this contract are listed in Appendix A.

Total square footage of green space at Truman VA = 114,000sf
Total square footage of hard surface and gravel areas at Truman VA = 37,000sf

Landscaping renovations covered under this contract are listed in Appendix B, with associated drawings.

4. Reporting:

Provide complete written report of the work performed. Information shown in the report shall be as follows:

Company s name, address, telephone & FAX numbers.
Name and signature of contractors who perform the maintenance and testing.
VA Work Contract Number, name and number of VA Contracting Officer.
Date and time of work.
Copies of contractors valid licenses, professional and training certificates.
Descriptions and model number of specialized tools and equipment used.
Location and type of equipment serviced.
Descriptions of work items.
Recommended corrective actions, if any.

Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and COR for immediate actions.

The authorization requirements do not apply, a Security Accreditation Package is not required.
Appendix A

Work to be Performed
The following is a list of the lawn care services covered under this contract and their respective frequencies.

Service Description
Application Timeframe

Vegetation Control Round #1 Late March Early April
Apply non-selective herbicide to all unwanted vegetation that has emerged throughout property (1 unit)
Apply targeted pre-emergent to all gravel areas and known problem areas along buildings, ornamental beds, curbs and cracks in pavement to reduce unwanted vegetation growth of late summer annuals such as: ragweed, spurge, lambsquarter, goosegrass and fall panicum (1 unit)

Vegetation Control Round #2 May
Apply non-selective herbicide to all unwanted vegetation that has emerged throughout property
Apply targeted pre-emergent to all gravel areas and known problem areas along buildings, ornamental beds, curbs and cracks in pavement to reduce unwanted vegetation growth of winter annuals such as: henbit, chickweed, annual bluegrass, horseweed, and shepherd s purse

Vegetation Control Round #3 July
Apply non-selective herbicide to early season vegetation that has emerged throughout property (2 units)
Apply blanketed pre-emergent to all gravel areas and known problem areas along buildings, curbs, and cracks in pavement to reduce unwanted vegetation growth (1 unit)
Apply blanketed pre-emergent to all ornamental beds to reduce unwanted vegetation growth (1 unit)

Vegetation Control Round #4 September
Apply non-selective herbicide to all unwanted vegetation that has emerged throughout property (1 unit)
Apply targeted pre-emergent to all gravel areas and known problem areas along buildings, ornamental beds, curbs and cracks in pavement to reduce unwanted vegetation growth of summer annuals such as: black medic, crabgrass, witchgrass, sandbur, and yellow foxtail (1 unit)

Turf Grass Application #1 March April
Apply targeted post emergent herbicide to broadleaf and grassy weeds / winter annuals (20gal)
Apply blanketed balanced fertilizer (such as 22-3-11) to all turfgrass areas throughout property to encourage FboNotice growth, late fall color an counteract acids in soil due to leaf drop (347lb)

Turf Grass Application #2 (457lb) April May
Apply blanketed herbicide to reduce winter annuals and prevent germination of early season dandelions
Apply blanketed balanced fertilizer (such as 19-19-19) to all turfgrass areas throughout property to encourage establishment of new grass, increase FboNotice growth and early season green-up

Turf Grass Application #3 (457lb) May June
Apply blanketed pre-emergent herbicide to all turfgrass areas throughout property to prevent weed germination
Apply blanketed fertilizer with high nitrogen content (such as 10-0-3) to all turfgrass areas throughout property to encourage healthy early season growth and darker color

Turf Grass Application #4 (83.2gal) September
Apply blanketed post emergent herbicide targeting broadleaf and grassy weeds
Apply blanketed fertilizer with high nitrogen content (such as 30-0-0) to all turfgrass areas throughout property to encourage thick turf and darker color, helping with drought tolerance

Turf Grass Application #5 (40gal) October November
Apply targeted post emergent herbicide to broadleaf and grassy weeds / summer annuals
Apply blanketed fertilizer with high nitrogen content (such as 15-0-4) to all turfgrass areas throughout property to protect against nutrient deficiencies due to heat and drought stress
Apply insecticide targeting grub worm larvae to prevent damage to FboNotice system

Turf Grass Lime Application (820lb) September November
Apply blanketed application of lime to all turfgrass areas to balance PH levels in soil and promote healthy growth

Core Aeration and Over-Seeding September November
Perform a core aeration to all turfgrass areas on entire property to increase oxygenation and moisture penetration to FboNotice system of grass, as well as assist in the decomposition of thatch (114,000sf)
Apply blanketed application of blended turf type tall fescue seed at no less than 4lbs per 1000 sq. ft. (573lb)

Tree and Shrub Application #1 Late March Early April
Apply FboNotice zone fertilization drench to all ornamental trees and shrubs throughout property including potted plants to promote healthy FboNotice growth, early season color and tolerance to stressors such as insects and early frost (325gal)

Tree and Shrub Application #2 June
Apply FboNotice zone fertilization drench to all ornamental trees and shrubs throughout property including potted plants to promote healthy growth, color and tolerance to stressors such as drought and heat (325gal)

Tree and Shrub Application #3 September
Apply blanketed application of lime to all turfgrass areas to balance PH levels in soil and promote healthy growth (122gal)

Tree and Shrub Application #4 (122gal) October
Apply insecticide to all ornamental trees and shrubs throughout property including potted plants to prevent damage from insects
Apply disease control to all ornamental trees and shrubs throughout property to prevent abiotic diseases in plants

Sweetgum Tree Growth Regulator Injections
Administer plant growth regulator injections to sixteen (16) sweetgum trees to reduce production of gumballs. Inject (indole-3-butyric acid) using microinjections into soft tissue of tree right before annual bloom (1 unit)


Appendix B

VA Hospital Site Landscape_101723.pdf

It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the brand name.

If you are interested, and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW.

Please provide your Unique Entity Identifier (UEI).

Responses to this notice shall be submitted via email to Al Cheeks, Albert.CheeksJr@va.gov. With the subject line of email: Landscaping Services, 36C25524Q0050. Telephone responses shall not be accepted. Responses must be received no later than Thursday, Nov 30, 2023 at 1200pm CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this source sought. Responses to this source sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

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