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Combined Synopsis-Solicitation for Commercial Items

Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06.

This solicitation is set-aside for: Total Small Business Set Aside

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800. The FSC/PSC is 6530.

The Northern Indiana Health Care Systems (NIHCS) VA Medical Center s Operating Room and Preparation and Sterilization Departments are in need of new Enclosed Surgical Case Carts at its Ft. Wayne location.

All interested companies shall provide quotations for the following:

Supplies/Services

Catalog No.
Description
Quantity
Unit of Measure
Unit Price
Total Price
RCC-256-MS-B
Rev-o-lu-tion Enclosed Surgical Case Cart (small)
8
EA
RCC-233-SS
Solid shelf for RCC-233/256
8
EA
RCC-242-B
Rev-o-lu-tion Enclosed Surgical Case Cart (medium)
4
EA
RCC-242-SS
Solid shelf, for RCC-242
4
EA

Specific Tasks:

The contractor shall provide equipment described above with the below listed requirements for BOTH carts:

Design must be compatible with and possess features that allow it to be processed in a cart wash, without adaptation
Must be compatible, without adaptation, with the Steris Reliance 1227 Cart and Utensil washer/disinfector
Overall dimensions: 106 x 114 ½ x 120 ½ (2692 mm X 2908 mm X 2083 mm)
Effective Chamber Capacity: 40 x 80 x 82 (1016 mm X 2032 mm X 2083 mm)
Doors must have polycarbonate scratch-resistant windows
Must be Aluminum and stainless-steel construction
Inside oor must be sloped 1½º to the rear of cart to contain uids
Must have High temp, impact resistant bumpers, mounted directly to the cart body
Must have one (1) Roll-out shelf per cart, with two position latch mechanism to safely lock the shelf in storage or fully extended position
Must be solid stainless steel
Must be designed to quickly drain during cart washing, to minimize residual water.
Must have cool touch handles
Must have maintenance-free, high-temp, engineered thermoplastic casters with two direction and two lock casters, capable of adequately accommodating the cart when filled to maximum capacity
Must include at least a 3-year warranty
Must have Bio-Hazard Wheel

Medium Cart
Must be able to adequately accommodate a Click Line set = 2.5"Dx 10"Wx8.5" H

Brand Name Or Equal (BNOE) offers:

BNOE offers will be considered. BNOE offers must provide documentation that the alternate item is of the same form, fit, and function as the listed item.

Alternate submission:

Offerors submitting alternate items must provide technical information sufficient for a lay person to determine acceptability. Information will not be paid for by the government nor returned to the supplying party. The information will be used to determine product acceptability. Lack of sufficient information for our staff to determine product acceptability will result in a negative determination. Any quote will then be found non-responsiveness to the solicitation and the quote will not be considered. New Equipment ONLY; NO remanufactured, used/refurbished, or "gray market" items. All items must be covered by the manufacturer's warranty. No product in development shall be considered. Authorized dealers: Experienced firms only who are authorized dealers will be considered in addition to the original equipment manufacturer. A letter from the manufacturer stating your company is an authorized dealer for the line items must be in possession by the due date and be available for submission, if requested.

Equipment items, and related services will be delivered, as required, to:

VA Northern Indiana Health Care System
2121 Lake Ave.
Fort Wayne, IN 46805-5100

Period of Performance

Delivery shall be provided no later than 30 days after receipt of order (ARO).

FOB: Destination

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders

The following subparagraphs of FAR 52.212-5 are applicable:

52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332).

All quotes shall be sent to the Contracting Specialist, Morgan Stein at Morgan.Stein@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors (price, past performance, speed of delivery) resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

If you have any questions, please email Morgan.Stein@va.gov ensuring the subject line includes the RFQ number and title. Please have all questions in no later than 12:00 PM NOON Eastern Time on January 10, 2024. After that time the question and answer phase will end and a list of all questions received will be disseminated to all interested parties with applicable responses.

Submission of your response shall be received not later than 12:00 PM NOON Eastern Time on January 17, 2024. No phone calls please.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact for this solicitation; Morgan Stein, Contracting Specialist, NCO10 Contracting, Morgan.Stein@va.gov

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