Active

Contract Opportunity

This is a SOURCES SOUGHT only for the Cincinnati VA Medical Center. Information collected during this Sources Sought may be used in a set aside. If a solicitation is issued, the Government will do so in accordance with Federal Acquisition Circular (FAC) 2024-03. The North American Industry Classification System (NAICS) number is 335999. The NAICS size is 600 employees.

Any contractor that believes they are capable and desires to claim preference for small business status must be registered with the SBA and be able to be located through SBA - Dynamic Small Business Search. Any contractor that believes they are capable and desires to claim preference for veteran owned small business status must be registered with in VetCert at Veteran Small Business Certification (sba.gov) as an SDVOSB or VOSB.
Contractors that deem themselves capable of meeting the requirement shall provide the below information to Morgan Stein, Contract Specialist, at Morgan.Stein@va.gov no-later-than April 16, 2024 at 3:30 PM, Eastern Time, referencing 36C25024Q0516.
Responses shall include:
(1) Business Name and Address,
(2) Contract Number items are covered under, if applicable
(3) Point of Contact Name, Phone Number and E-mail Address
(4) SAM UEI and NAICS code
(5) Business Size SMALL or LARGE
(6) Type of Business: service disabled veteran owned, veteran owned small business, 8a, HUBZone, woman-owned, etc.
(7) Information for the product you would propose and which if any of the salient characteristics below it does not meet.
(8) Where the proposed product is manufactured.
(9) A concern that is not a manufacturer of the supply shall provide the manufacturers name and size standard and an authorized distributor letter.
(10) If the concern is the manufacture and the sole distributor, please provide documentation to that effect. If the concern is the manufacturer and has authorized distributors, please provide a list of the authorized distributors as well.
(11) Current lead time of equipment that will be proposed. And if within 30 days ARO is able to be met

Contractor must be registered with https://www.sam.gov
To be considered SDVOSB/VOSB, must be registered in VetCert at Veteran Small Business Certification (sba.gov).
FOB is Destination.
Delivery is to:

Department of Veteran Affairs
Cincinnati VA Medical Center
3200 Vine Street
Cincinnati, OH 45220 2213
USA

REQUIREMENTS: Portable Multi-User Virtual Reality Training Environment Simulator & Accessories (Base + 3 Option)
Must meet the following requirements (must confirm any system you would offer would meet the following):
The Cincinnati VA Police Department is seeking a portable virtual reality simulator that can accommodate trainee immersion in training capabilities that can include a virtual classroom setting for instruction and other events in a mobile training environment, by incorporating physiological stressors in a near reality training environment to provide critical training to its officers. The VA Police department does not have access to a wide range of training locations or areas in which the critical skills necessary for appropriate response in dynamic situations are obtainable. The MR/VR/AR platforms allow for a large array of training environments and situations for training without the need to find physical locations and the massive coordination required for VA Police training. Gunfire in hospital settings is often a source of concern and this platform allows for expanded access to training of critical skills without the excessive planning and resource demand normally associated with those events.
You must show capability to quote for the following Characteristics:
Chimera: Mythos V2 - Agency Package (4)
Required components
console for use
equipment for up to 4 local users
2 rifles
2 flashlights
2 batons
ALL Components must have capability of maintaining a minimum of 3-4 hours of sustained training time without requirement to have access to direct power
Interchangeable batteries are sufficient to meet this requirement
Provided batteries should meet these minimum standards with options to increase battery inventory to increase training length if needed
All platform tools should be utilizable without use of excessive addition of gear such as backpack mounted battery packs as it creates unacceptable training habits that can translate to critical failures in skill application in a real-life event
Will not include large batteries required to be worn on the back as it would prevent some of the real work applications needed for skills development and would be a degradation of abilities of current market products
Will not include power source requiring direct connection to the headspace
System should have ability to run directly from head set with augmented capabilities provided by CPUs
All pieces of equipment are portable for deployment in a training environment
Ability to be utilized in various indoor / outdoor (open) areas for climate conditioning and ability to adjust the virtual training space as needed to meet training objectives in environments such as
parking garage space
open auditoriums
stairwells
small patient care areas
Virtual boundaries:
Ability to map or identify hazards / boundaries in the training space if there is not an ability to see the physical space (In VR as opposed to a MR environment) .
And any prop placement requirements (System should allow for fabricated barriers such as walls, cars etc., for application of skills being developed)
Ambient Temperature range for utilization is ideally between 0-100 degrees Fahrenheit
With minimum standards of 40-85 degrees ambient temperature
Protection from water (rain) is expected but other environmental factors should not hinder training
Portable multi-user virtual/mixed reality simulator training environment (with accessories)
Specifically no screens / screen rooms
Accessories to fit to real life (pistol, etc.)- Training platforms must not have ability to receive any types of ammunition.
interchangeable or non-platform dedicated weapons are not acceptable.
Metrics for successful completion of a simulation:
Participants must be able to conduct mixed/augmented/virtual training events that assist in the development of skills through live scenario training as well as through competency based scenario assessments with data captures and metrics of performance available for review and breakdown
Must have ability to incorporate physiological stressors in a near reality training environment
Should include all required software capable of support training with as little as 1-2 participants who can enter the training space
Capable to support training specific to VA Police needs to include use of unique weapons platforms and the ability to create scenarios that are congruent with VA Police calls for service
pre-programmed training scenarios
Should support a dedicated training staff member who is able to adjust training environment as needed
Option for a trainer to facilitate and an option for no facilitator (in-house, and or virtually) Not required
Ability to program scenarios that incorporate the magazine disconnect feature of the VA Police weapons platform which is unique to our agency into all scenarios or events in the system
Optimal method of training in relation of progressing officers from closed to open skills in dynamic and highly complex situations
Ability to have students do significant repetitions of instructed fundamentals at varying levels of difficulty
Ability to design virtual training environments that match operational spaces such as ERs, parking lots, hallways, etc.
There is an infinite number of scenarios or practical applications to increase officer proficiencies in a large array of situations to include
de-escalation scenarios
active threat situations; and
basic subject interview events
The program should have capability for mixed/VR/AR shooter training such as simulated range(s)
Mixed Reality (MR), Virtual Reality (VR), and Augmented Reality (AR) environments in which training staff can select either pre-programmed simulation training exercises (ranges, shoot don t shoot scenarios, critical skills practice) in addition to the ability to program customized virtual training environments with customized training situations
Ability to create real life environmental conditions in virtual reality is required. Working in daylight, artificial light, nighttime is required. Shadow depiction is desired but not required so long as it would not be pertinent to the training environment (would be needed as dynamic intelligence to locate a threat in a critical situation)
Min / max range of (virtual) user capability:
Minimum of 1 Officer up to an environment of 20- 40 Officers (for future use if adopted across multiple VA facilities); maximum capacity preferred
Should support 2-4 local user participants hosted by the local console
Ability to support a virtual classroom setting
Ability to support multi-site access to training environments set by host facilities
Calibration should be possible with single user with access to technical support for unresolved issues.
Safety features:
Police service pistols have unique weapon safety (magazine disconnect) that is programable to the unit. This allows VA police to practice / replicate malfunctions and proper remedial action in dynamic training environments
Forced option SIM - This is a requirement
Mic input option to the simulator (from the facilitator to those in the simulation, and or from the civilians by way of the facilitator; etc.) - Preferred but not required
Noise cancelling headsets - Not a requirement
Red-dot / holographic - Preferred, not required
Turn-key solution Preferred
Tech support should be available within 72 hours of any identified discrepancy and attempt to contact effort.
Connectivity - joint hotspot / virtual space / VOIP or similar form fit / function
Must not be required for system use- as an improvement to use is fine but not a requirement
Mythos - Recoiling Rifle Platform (4)
INSURANCE / WARRANTY
SOFTWARE SUBSCRIPTION PER YEAR (4)
Software updates included
Usage license included
Future update support included
SHIPPING COST
Training
Vendor must commit to ensuring proper training materials are provided and VA Police have access to Police staff in surrounding areas who are familiar with the system.

Attachments/Links