Modification to add an option period to allow for continuity of healthcare services in support of Navy Medicine West Military Treatment Facilities

Agency: Department of the Navy
State: Maryland
Level of Government: Federal
Category:
  • Q - Medical Services
Opps ID: NBD00159788798257093
Posted Date: Sep 29, 2017
Due Date:
Source: Members Only
Notice Type :
Justification and Approval (J&A)
J&A Statutory Authority :
FAR 6.302-1 - Only one responsible source (except brand name)
Contract Award Date :
September 28, 2017
Contract Award Number :
N62645-12-D-5032
Synopsis :
Added: Sep 28, 2017 4:16 pm
1. Identify the agency and contracting activity.

This justification is executed by the Naval Medical Logistics Command, Fort Detrick, Maryland on behalf of Naval Health Clinic Hawaii; Naval Hospital Lemoore, CA; and Naval Hospital Twentynine Palms, CA hereafter referred to as the medical treatment facility (MTF).


2. Nature/description of the action/contract type.


Prairie Band Health Services (PBHS), under current contract N62645-12-D-5032 of the Western Physician MATO, is providing firm fixed priced task orders for physician and allied health services as outlined in paragraph 3 below.


3. Description of supplies/services.


PBHS is currently providing Clinical Psychologist (3 Individuals) services in support of the Naval Health Clinic Hawaii under current task order N62645-12-D-5032-0007 with a current period of performance of 16 February 2017 - 30 September 2017.


PBHS is currently providing Emergency Room Physician (Coverage) services in support of the Naval Hospital Twentynine Palms under current task order N62645-12-D-5032-0001 with a current period of performance of 01 October 2016 - 30 September 2017.


PBHS is currently providing Clinical Psychologist (0.5 Individuals) services in support of the Naval Hospital Lemoore under current task order N62645-12-D-5032-0002 with a current period of performance of 01 October 2016 - 30 September 2017.


The government intends to execute a bilateral modification to the aforementioned task orders by adding and exercising an option period for 01 October 2017 through 30 September 2018 to allow for the healthcare services to continue at the Medical Treatment Facilities while the successor contracts are being awarded to align with the base contract ordering period extension. Modifications will be completed to add these options at the task order level in lieu of creating separate logical follow-on task orders. In addition to the inclusion of these options at the task order level, FAR clause 52.217-9 included in each task order will be revised to correspond with Section F of the basic contracts. This modification will be executed bilaterally utilizing the changes clause under FAR 52.243-1 (Alt. 1).


The estimated value of adding options for the aforementioned services is $[information redacted].


4. Identification of the exception to fair opportunity.


Furthermore, FAR 16.505(B)(2)(i)(C) states that, "The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order." Options are being added to the aforementioned task orders instead of issuing logical follow-on task orders due to the administrative ease of adding options. Each requirement was originally competed in accordance with the applicable contract ordering procedures. Due to the nature of the acquisition for services currently being performed by the contractor under this MATO, it is in the best interest of the Government to negotiate option periods allowing for the most effective use of resources. Recompeting the services currently being filled would result in substantial duplication of cost to the Government that is not expected to be recovered through competition. Such costs include the time of technical and contracting personnel to review and evaluate the requirement, proposal and task order; as well as the costs associated with re-credentialing if a new contractor is chosen. No other vendors under this MATO will be disadvantaged as these services would have been extended through a logical follow-on with the same contractor. The option periods will be added to the aforementioned task orders based on there being no change in scope to the current requirement and no changes to the Statement of Work.


5. Determination by the ordering activity Contracting Officer that the anticipated cost to the Government will be fair and reasonable.


In order to determine whether the contractor's proposed price is fair and reasonable for the additional option period, the Contract Specialist and Contracting Officer will review the proposed price against current market research information available. If the contractor's proposed price appears to be questionable for reasonableness, a justification from the contractor will be required in order to determine whether the proposed price is fair and reasonable. The Contracting Officer will determine the price to be fair and reasonable before adding the additional option period.


6. Any other facts supporting the justification.


This contractor is successfully providing services and has already worked through recruitment costs and has established a system for tracking and providing staff that works well at the requiring MTF. Changing contractors could require a complete change in current staff, adding the costs associated with reviewing new privileging packages and conducting orientation (during which time no services are provided).


7. Statement of actions to remove or overcome barriers that led to the exception to fair opportunity.


At this time there are no actions being taken to remove or overcome barriers leading to the exception to fair opportunity under this contract. The current contractor is successfully providing services under this contract. If the contractor does not continue to perform successful services under this contract, then it is possible that these services would be recompeted to all contractors under this MATO through a future competitive task order proposal request to allow contractors to propose pricing and competitively be awarded a task order.

Contracting Office Address :
693 Neiman Street
FT Detrick, Maryland 21702-9203
United States
Primary Point of Contact. :
Alexis Dankanich,
Contract Specialist
Phone: 301-619-8467
Fax: 301-619-6793
Secondary Point of Contact :
Carrie E Gaither
Phone: 301-619-8594
Fax: 301-619-6793

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