S--Nashville National Cemetery- Headstone Maintenance Service

Agency: Department of Veterans Affairs
State: Tennessee
Level of Government: Federal
  • S - Utilities and Training Services
Opps ID: NBD00159874296108981
Posted Date: Feb 6, 2019
Due Date: Feb 13, 2019
Solicitation No: 36C78619Q0102
Source: Members Only
Opportunity History
Solicitation Number :
Notice Type :
Synopsis :
Added: Jan 18, 2019 2:47 pm

This announcement constitutes a Sources Sought Notice. THIS IS NOT a Request for Quote (RFQ) or a Request for Proposal (RFP). This announcement is for information and planning purposes only and is not to be construed as a commitment by the government, implied or otherwise, to issue a solicitation or award a contract.

The Department of Veteran Affairs, National Cemetery Administration, is seeking qualified sources to furnish all necessary labor, material, equipment and supervision to perform Headstone Maintenance Services at Nashville National Cemetery located at 1420 Gallatin Pike south, Madison, TN 37115.

The purpose of this notice is to determine interest and capability of potentially qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small-Businesses (VOSB) relative to the North American Industry Classification code (NAICS) 561730- Landscaping Services (Cemetery plot services) with the Small Business Size Standard of $7.5 Million.

To make an appropriate acquisition decision for this requirement, the Government will use responses to this sources sought synopsis. The type of solicitation issued and the manner of advertisement will also depend on the response to this sources sought synopsis.


The Nashville National Cemetery located at: 1420 Gallatin Pike, South in Madison, 37115 has a need for Headstone Maintenance.

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that headstone maintenance is performed at Nashville National Cemetery in a manner that will maintain a clean, neat, and professional appearance throughout the cemetery.

All work shall be done during normal Federal workdays in daylight hours and may require work on selected Federal Holidays or weekends.

Headstone contract services including, but not limited to:

Headstone Setting

Headstone Raise and Realignment

Headstone Fine Tune Alignment

Headstone Cleaning

Cleaning of walls, buildings and curbs.

National cemeteries are a resting place for our nation's heroes and as such, the standards for management, maintenance and appearance of these cemeteries have been established by the National Cemetery Administration to reflect this nation's concern and respect for those interred there. The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described herein, which are required to maintain an acceptable appearance of the cemetery grounds.

The Nashville National Cemetery is located at 1420 Gallatin Pike, South in Madison, TN. The cemetery is comprised of 64.5 acres. The cemetery contains the remains of 36,615 veterans, spouses and dependent children. National Cemeteries are National Shrines. The standards of maintenance and appearance at these cemeteries must reflect this nation's concern for those interred there. For this reason, strict adherence to the specifications is required as well as National Cemetery Administration standards.

The Southeast District (SED) Office, Department of Veterans Affairs, National Cemetery Area Office, 1700 Clairmont Road., 4th Floor, Decatur, Georgia 30033-4032, has the responsibility for the National Cemeteries. The administration of this contract will be by the Contracting Officer. The Contracting Officer's Representative (COR) for the contract will be designated in a separate letter under the direction of the Director, Chattanooga National Cemetery, Chattanooga, Tennessee.

All work shall be performed during the normal working hours (07:30 a.m. to 4:00 p.m.), Monday through Friday, except with the written permission of the COR(s).

In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, the entire work shall be rescheduled to a date and time satisfactory to the contractor, COR, and Cemetery Management. Postponement due to climate or weather conditions shall not be cause for penalties to the Contractor nor additional costs to the Government.

The Contractor shall phase all work in such a manner as not to impact on or interfere with cemetery operations. Contractor shall cease work within 100 yards of any committal service in progress while performing under the contract. Contractor and contractor's employees shall cease work upon arrival of the funeral party at the committal shelter and shall not start back to work until the funeral service is completed while performing under the contract. The COR may direct and arrange the contractor s performance in specific areas of the cemetery to coordinate with the cemetery s mowing operations and/or committal services.

VOSB/SDVOSB offerors interested in submitting a quote for this project, if it is formally advertised, must be registered and verified in the www.vip.vetbiz.gov website and must provide the correct NAICS code to include the Data Universal Numbering System (DUNS) commercial and Government Entity (CAGE) number, name of the firm, address, phone, and point of contact.

Where to send responses:

Point of Contact: Tracy Williams

Email: tracy.williams6@va.gov
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
January 18, 2019
Description: 36C78619Q0102 36C78619Q0102_1.docx
Solicitation 1
Posted Date:
January 24, 2019
Description: 36C78619Q0102 36C78619Q0102.docx
Description: 36C78619Q0102 Nashville NC Maintenance Services Attachments.docx
Description: 36C78619Q0102 SCA Wage Determination 2015-4647 Rev 10.pdf
Amendment 1
Posted Date:
February 6, 2019
Description: 36C78619Q0102 0001 36C78619Q0102 0001.docx
Contracting Office Address :
Department of Veterans Affairs;National Cemetery Administration;Contracting Services;75 Barrett Heights Road, Suite 309;Stafford VA 22556
Place of Performance :
Nashville National Cemetery;1420 Gallatin Pike South;Madsion, TN
United States
Point of Contact(s) :
Tracy Williams

All Files
Jan 18, 2019
36C78619Q0102 36C786...
36C78619Q0102 36C78619Q0102_1.docx
Solicitation 1
Jan 24, 2019
36C78619Q0102 36C786...
36C78619Q0102 36C78619Q0102.docx
36C78619Q0102 Nashvi...
36C78619Q0102 Nashville NC Maintenance Services Attachments.docx
36C78619Q0102 SCA Wa...
36C78619Q0102 SCA Wage Determination 2015-4647 Rev 10.pdf
Amendment 1
Feb 06, 2019
36C78619Q0102 0001 3...
36C78619Q0102 0001 36C78619Q0102 0001.docx
General Information
Notice Type:
Original Posted Date:
January 18, 2019
Posted Date:
February 6, 2019
Response Date:
February 13, 2019
Original Response Date:
Archiving Policy:
Automatic, on specified date
Original Archive Date:
February 17, 2019
Archive Date:
February 17, 2019
Original Set Aside:
Service-Disabled Veteran-Owned Small Business
Set Aside:
Service-Disabled Veteran-Owned Small Business
Classification Code:
S -- Utilities and housekeeping services
561 -- Administrative and Support Services/561730 -- Landscaping Services


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