Active

Contract Opportunity

Procurement Technical Assistance Centers (PTACs) are an official government contracting resource for small businesses. Find your local PTAC (opens in new window) for free government expertise related to contract opportunities.

NOTICE OF INTENT TO SOLE SOURCE
CensiTrac® Training

Veterans Health Affairs, Network Contracting Office 5, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide Censitrac® training. This requirement is defined primary by existing hardware already in use at the Beckley VA Medical Center.

BACKGROUND
Furnish all parts, material, travel/shipping to and from for training on the CensiTrac® system. Censis Technologies has proprietary rights to their software that operates the equipment listed in the scope. The ability to perform software upgrades and provide priority scheduling for the proprietary equipment is required. The government is contemplating a base year Firm Fixed Price contract to satisfy this requirement and meet the needs of the Beckley VA Medical Center.

SCOPE
GENERAL INFORMATION

1. Title of Project: ADVANCED CENSITRAC TRAINING

2. Scope of Work: This training course is intended to train SPD team members the fundamentals required to utilize CensiTrac in the execution of their daily activities related to the use and movement and sterilization of instrumentation and carts.

Managers & Lead Techs (RME Coordinator, Managers Included)
Standard Reporting
Adding Media to Assets (Product/Scope Image x1 vs. Media Files)
Administration Functions (User & Access Level modules)
Washer Integrity Test Setup
Creating Locations (Storage & Machines)
Container Inventory Management
Scope Inventory Management
Competency Module
Efficiency Task List
Out-of-Sequence
This course covers the following topics:
OR & Clinic staff Overview
LoanerLink Loaner Tray Check-in
Life Cycle of Tray in CensiTrac
Scanning to Locations (Storage & OR)
Inventory Management (locating assets)
SPS Users
Life cycle of any asset in CensiTrac
Perform Washer Integrity Test
Reprocessing Scopes
Container/Peel Pack Assembly
Creating Sterilizer Loads
Load Indicators
Scanning to Locations
Loaner Check-in (LoanerLink)
Taking pictures of loaner trays upon check-in and check-out
3. Background: Censis Technologies, Inc. provides a flexible portfolio of surgical instrument tracking options using CensiTrac®, a highly advanced, web-based, customer-friendly platform. Censis ensure surgical instruments, trays, endoscopes and mobile equipment are accurately tracked through robust inventory controls and management. This SOW shows the relationship between Censis and the customer, highlighting the responsibilities of both teams. The project initiates with a project opportunity and client engagement and leads to the finalization and execution of a contract to optimize data in CensiTrac in the client facility or facilities

4. Period of Performance: Standard week of training
PLACE OF PERFORMANCE
Beckley VA Medical Center
200 Veterans Center Drive
Beckley, WV 25801

TRAVEL
N/A

CLASSIFICATION/SECURITY
Unclassified. Security clearance is not required.

GOVERNMENT FURNISHED PROPERTY
None.

INTERESTED & CAPABLE RESPONSES:
NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services. Please respond with your:
Business name, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), person of contact (including telephone number & email address), GSA Contract number if applicable, and DUNS number

Capability statement

Any contractor that feels they can complete the required work listed must supply tracy.dotson@va.gov an authorized distributor letter with their response to this notice of intent to sole source. If the authorized letter is not sent the response will be discarded.

Responses must be submitted by 3:00 PM (EDT) May 4, 2023. Responses to the information requested above may be submitted via email to tracy.dotson@va.gov.

This Special Notice of Intent to sole source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.

Attachments/Links