District 3 Request for Statement of Qualifications A & E Services

Agency: State Government of Idaho
State: Idaho
Level of Government: State & Local
Category:
  • C - Architect and Engineering Services - Construction
  • Q - Medical Services
  • R - Professional, Administrative and Management Support Services
  • S - Utilities and Training Services
Opps ID: NBD00168944736445685
Posted Date: Jan 4, 2021
Due Date: Feb 8, 2021
Solicitation No: 21-D3-AE
Source: Members Only
NUMBER NAME STATUS BIDS CLOSE PUBLIC BID OPENING RESOURCES BID RESULTS
21-D3-AE District 3 Request for Statement of Qualifications A & E Services

Open SOQ's will be received until:

02/08/2021
09:00:00 A.M. MT

District Map & Counties

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STATE OF IDAHO
TRANSPORTATION DEPARTMENT
DISTRICT 3 ARCHITECTURAL / ENGINEERING SERVICES HIRING ROSTER
REQUEST FOR STATEMENT OF QUALIFICATIONS: 21-D3-A&E
CLOSES FEBRUARY 8, 2021 @ 9:00:00 A.M. (MST)
REQUEST FOR STATEMENT OF QUALIFICATIONS
AND
INSTRUCTIONS
The Idaho Transportation Department [ITD] is soliciting Statement of Qualifications to fill a roster of firms
demonstrating the ability to provide professional Architectural and Engineering services to District 3 of the Idaho
Transportation Department and represent the Agency's interests in having projects completed on-time, within
budget, and as planned according to Idaho Code 67-2320. Architectural and related consulting engineering
services will vary greatly with the individual projects within District 3. The ITD will evaluate each Statement of
Qualifications and will create one roster of qualified A&E firms for a hiring roster for ITD District 3.
Firms are expected to have the expertise necessary to perform the duties described hereafter. The goal of this
RFSOQ is to develop a roster of qualified Architectural and Engineering firms on whom the agency can call to
work with agency personnel to oversee the completion of these projects located within District 3.
ITD hereby requests Statement of Qualifications from firms who are interested in providing professional
Architectural and Engineering Services for the Idaho Transportation Department, District 3.
STATEMENT OF QUALIFICATIONS DEADLINE AND DELIVERY REQUIREMENTS
Statement of Qualifications must be received and time stamped by the Idaho Transportation Department at the
address listed below BEFORE 9:00:00 AM, (MST), on February 8, 2021. The State of Idaho, Idaho
Transportation Department, is not responsible for lost or undelivered Statement of Qualifications or for failure of
the United States Postal Service, the Idaho State Capital Mall Central Mail Room, or any mail courier service to
deliver Statement of Qualifications to the ITD by the SOQ deadline. Late Statement of Qualifications will not be
accepted. Fax Statement of Qualifications will not be accepted.
Qualifications Delivery Address:
Idaho Transportation Department
ATTN: Facility Management Services
3311 W State Street
Boise, Idaho 83703
Statements of Qualifications are to be mailed in a sealed envelope and are to be marked in the lower left hand
corner with the following information:
Statement of Qualifications for:
Request for Qualifications Due:
21-D3-A&E - District 3 Roster, A&E Services
02/08/21 before 9:00:00 A.M. (MST)
A Statement of Qualifications submitted using “Express/Overnight” services must be shipped in a separate
sealed inner package identified as stated above and enclosed inside the “Express/Overnight” shipping package.
QUESTIONS
Further information is available by contacting Maria Horn, Facility Management Contracting Officer by telephone
at (208) 334-8606 or by email at maria.horn@itd.idaho.gov .
SCOPE OF SERVICES
The Architect and related consulting engineers shall be licensed to practice in the State of Idaho. It is anticipated that
Architectural service providers selected by this RFSOQ process will be utilized for projects where:
1. The individual project fee may exceed the sum of twenty-five thousand dollars ($25,000.00).
2. The individual project fee may be less than twenty-five thousand dollars ($25,000.00).
The Idaho Transportation Department reserves the right to, at any time, issue an individual project RFSOQ that falls within
the scope of work parameters of this Architectural Services RFSOQ without prejudice to the Architectural service providers
selected under this RFSOQ if in the best interest of the State of Idaho and the Idaho Transportation Department.
The successful architectural and consulting engineer teams selected through this RFSOQ will provide services for projects,
which may include, but are not limited to, system renewals, facility improvements, and/or capital projects. Each ITD project
will be evaluated as to the appropriate level of services necessary to meet the agency’s needs.
The successful architectural and consulting engineer teams selected through this RFSOQ will have all personnel, materials,
and equipment to perform and accurately record the work. Selected Respondents will have the technical knowledge and
skills necessary to perform the work as well as current professional registration, licensure, and/or certification in the State
of Idaho.
Compensation to successful architectural and consulting engineer teams selected through this RFSOQ will be based on
the types of personnel required for the work, the complexity of the work, the time required to complete the work, and the
Selected Respondent’s rates as negotiated and included in the professional services contract. For this RFSOQ, please do
not submit rate schedules as they cannot be considered and will be discarded. Payment is typically based on hourly
rates and not to exceed limit of reimbursable expenses.
INSURANCE: Prior to executing a professional services agreement with ITD, the successful architectural and consulting
engineer teams selected through this RFSOQ will be required to provide evidence of the coverages listed below and pay
all costs associated with insurance coverage. Insurance policies or certificates of insurance will name ITD as the named
insured, and the successful architectural and consulting engineer teams selected through this RFSOQ will maintain these
minimum insurance coverages for the duration of the contract:
a. Professional Liability insurance coverage with minimum coverage of One Million Dollars ($1,000,000.00) per
occurrence and a minimum aggregate policy limit of One Million Dollars ($1,000,000.00).
b. Commercial General Liability insurance coverage with minimum coverage of Two Million Dollars
($2,000,000.00) on an occurrence basis (not claims-made basis).
c. Worker’s Compensation Insurance in an amount required by statute and Employer’s Liability Insurance in an
amount not less than Five Hundred Thousand Dollars ($500,000.00) for each occurrence, for all the company’s
employees to be engaged in work under the contract.
Successful architectural and consulting engineer teams selected through this RFSOQ using design professionals as
subconsultants will be required to obtain evidence that subconsultants have obtained the same minimum insurance
coverages as is required above.
The Idaho Transportation Department is soliciting proposals from qualified Architectural and Engineering firms for
assistance in:
1. Construction, renovation, and replacement of various systems in existing office, warehouse, shop, maintenance
buildings, rest areas, ports of entry and airport facilities. It should be understood that the work scope may occur in
occupied buildings. The construction will be coordinated with appropriate phasing that satisfies the needs of the
occupants.
2. Major repairs to facilities may include, but are not limited to, replacement of HVAC systems, glazing, roofing, interior
finishes, carpeting, paving, and general site improvements.
3. Evaluation and cost estimation of future projects.
4. Meeting with ITD to produce Schematic Drawings and space planning.
5. Provide Architectural Design and Documents.
6. Design development phase services.
7. Desired improvements.
8. Mechanical design documents.
9. Electrical design documents.
10. Structural design scope.
11. Construction documents, phase services and administration.
12. Confirming responsiveness of bids or proposals.
13. Evaluation of work.
14. Certificates for payments to contractors.
15. Review of change order requests.
16. Project completion.
The Agency reserves the right to investigate and confirm the candidate’s financial responsibility. This may include financial
statements, bank references, and interviews with past consultants, employees, or creditors. Unfavorable responses to these
investigations may be grounds for rejection.
The Agency reserves the right to contact and interview firms listed references to confirm responsibility. Unfavorable
responses to these interviews may be grounds for rejection.
SOLICITATION CYCLE
It is anticipated that the solicitation cycle for RFSOQ 21-D3-A&E shall be in force until December 31, 2025. The Idaho
Transportation Department reserves the right to award future projects based upon prototypical designs to the Architectural
firm(s) selected by this RFSOQ, if deemed to be in the best interest of the Idaho Transportation Department. STATEMENT
OF QUALIFICATIONS CONTENT AND FORMAT
It is essential that the Agency be able to easily match a vendor's response with this RFSOQ's requirements for information.
This RFSOQ and its format should be incorporated into the actual response. Where asked, indicate compliance and/or
note any exceptions to the requirements and provide responses to any questions that follow.
The original printed version and three copies of the SOQ’s must be submitted on 8½ by 11-inch paper in standard three-
ring binders. Please include a thumb drive copy (in pdf) of your SOQ along with the printed copies. Foldouts for charts,
tables, spreadsheets, and single-line diagrams are acceptable. Pre-printed materials, such as brochures or technical
documents, may be included, but whenever possible should be placed within the three-ring binders in the appropriate
sections. Submittals not provided in the following format will complicate the evaluation and comparison process
and may therefore be declared non-responsive.
The Statement of Qualifications must be organized in sections containing the numbered sections below:
1. Cover Letter
2. Architectural Firm Information Form
3. Consulting Engineer Firm(s) Information Form(s) - multiple if needed
4. Completed Company Profiles
Describe your firm’s and your listed consulting engineering firm’s:
History
Size
Resources
Special expertise
Volume of work
Financial stability
Along with any other information that would be helpful to characterize the firm.
5. Project Approach
Describe your approach to providing the service outlined in “Scope of Services”.
Discuss how you provide leadership to facilitate teamwork and communication among all parties.
Provide a professional resume for each key person proposed to be assigned to the Agency’s projects.
Describe the proposed roles and responsibilities of key personnel.
Include two organizational charts of a typical project team: one involving a Construction Manager (CM) and one in
which does not include a CM for a Design / Bid / Build.
Describe your firms’ ability to produce a rapid turnaround and typical timelines for Facility Improvements under 5,000
square feet and those greater than 5,000 square feet.
6. Experience
Briefly describe other projects designed or executed by your firm that demonstrate relevant experience. Extensive
descriptions of vaguely related projects are discouraged.
List all projects for which you have performed similar work in the past three years; please also identify those
performed for public agencies. For each project listed, include the name, title, address, phone number and email
address of a person who may be contacted regarding your performance on the project. Projects listed for which your
firm worked in an auxiliary capacity or in a venture or partnership should include the name, title, address, phone
number, email address and a contact person of the lead firm.
7. Facility Condition Assessment Report
Include an example of a Facility Condition Assessment report completed by your firm.
8. Additional Considerations
Clarity
Completeness
Quality of submission.
Reference Responses, if contacted.
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