Airport Mowing and Landscaping Services - TC
| Agency: | Pulaski County |
|---|---|
| State: | Arkansas |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD10006347784993085 |
| Posted Date: | Feb 7, 2024 |
| Due Date: | Mar 18, 2024 |
| Solicitation No: | HS-24-013 |
| Source: | Members Only |
Bid Information
|
Contact Information
|
Attachment Preview
HS-24-013
Airport Mowing and Landscaping Services - TC
Issue Date: 2/7/2024
Questions Deadline: 3/8/2024 05:00 PM (CT)
Response Deadline: 3/18/2024 02:00 PM (CT)
City of Hot Springs
Contact Information
Contact: Olivia Thomason
Address: Purchasing
324 Malvern Ave
2nd Floor
Hot Springs, AR 71901
Email: purchasing@cityhs.net
Page 1 of 9 pages
Deadline: 3/18/2024 02:00 PM (CT)
HS-24-013
Event Information
Number:
HS-24-013
Title:
Airport Mowing and Landscaping Services - TC
Type:
HS - Invitation to Bid
Issue Date:
2/7/2024
Question Deadline: 3/8/2024 05:00 PM (CT)
Response Deadline: 3/18/2024 02:00 PM (CT)
Notes:
TO: Prospective Bidders
FROM: City of Hot Springs Purchasing Division
DATE: February 13, 2024
The City of Hot Springs is issuing its “Request for Proposals” or “Invitation to Bid” for:
Bid Number: HS-24-013
Bid Item: Airport Mowing and Landscaping Services - TC
Bid Opening Time, Date & Location: 2:00 PM CT, MONDAY, MARCH 18, 2024,
324 Malvern Ave, 71901, 2nd Floor, Room 206; PO Box 6300, 71902, City of Hot
Springs, Arkansas
The complete bid packet is available online
at https://arkansas.ionwave.net/Login.aspx. Interested Bidders must register
at this site to submit bids electronically. This is the preferred method of
submittal.
Sealed paper responses to this invitation can also be submitted to the Purchasing
Division by mail or in person. Facsimile submissions are not acceptable. The sealed
envelope, including express envelopes, must be identified as a sealed bid and show
the item or bid number.
All responses must be submitted no later than the date and time shown
above for consideration.
Thank you,
Purchasing Division
(501) 321-6830 or (501) 321-6822
purchasing@cityhs.net
Bid Attachments
HS-24-013 Airport Mowing and Landscaping Services - TC.pdf
Signature Page for HS-24-013 Airport Mowing and Landscaping Services - TC
Download
Page 2 of 9 pages
Deadline: 3/18/2024 02:00 PM (CT)
HS-24-013
Acknowledgment - Fillable.pdf
Download
Acknowledgment of this Invitation to Bid (ITB)/Request for Proposals (RFP) shall be received by the City in order for
you to receive an Addenda (e.g., updates or changes to the bid packet).
Terms and Conditions of Bidding.pdf
Download
Bidder shall read the Terms and Conditions of Bidding for HS-24-013 Airport Mowing and Landscaping Services -TC
Terms and Conditions of Purchase.pdf
Download
Bidder shall read the Terms and Conditions of Purchase for HS-24-013 Airport Mowing and Landscaping Services -TC
Map of Mowing & Landscaping Services.pdf
Download
Map of Mowing and Landscaping Services
Map of Mowing & Landscaping.pdf
Download
Map of Mowing and Landscaping Services
Requested Attachments
DBE, WBE, or MBE Certification
Please upload a copy of the letter or certificate.
Certificate of Liability Insurance
(Attachment required)
Bidder shall upload a copy of their certificate.
Additional Attachments
Please upload any additional documents.
Bid Attributes
1 NOTICE TO BIDDERS
FAILURE TO FOLLOW INSTRUCTIONS AND REQUIREMENTS OF THIS INVITATION TO BID (ITB) MAY BE CAUSE
FOR REJECTION OF BID.
PLEASE CHECK BID PACKET, BID AMOUNT CALCULATIONS, AND BID CONTAINER PRIOR TO SUBMISSION.
CORRECTIONS TO BID DOCUMENTS WILL NOT BE ALLOWED AFTER BIDS ARE OPENED.
2 Terms and Conditions of Bidding for HS-24-013 Airport Mowing and Landscaping Services -TC
Bidder acknowledges the Terms and Conditions of Bidding found in the Attachments Tab.
Bidder Acknowledges
(Required: Check if applicable)
3 Terms and Conditions of Purchase for HS-24-013 Airport Mowing and Landscaping Services -TC
Bidder acknowledges the Terms and Conditions of Purchase found in the Attachments Tab.
Bidder Acknowledges
(Optional: Check if applicable)
Page 3 of 9 pages
Deadline: 3/18/2024 02:00 PM (CT)
HS-24-013
4 SPECIFICATIONS
The City of Hot Springs, Arkansas, on behalf of the Airport Department, is accepting bids for mowing and
landscaping as a Term Contract. The following specifications describe the minimum requirements. Please see the
maps for the Airport Mowing and Landscaping services under the Attachment Tab.
Initial Service:
Pull weeds and replenish mulch as needed in landscape areas at the Airport entrance sign and the Bill Edwards
Center (BEC) entrance sign and around the west entrance. Mulch shall be supplied by the Vendor and must match
the existing mulch and rock. Weekly mowing shall include all areas on the map, approximately 14.30 acres (mowing,
edging, and weed eating).
Area 1 - 3.10 acres
Area 2 - 2.00 acres
Area 3 - 4.70 acres
Area 4 - 3.00 acres
Area 5 - .50 acres
Area 6 - .50 acres
Area 7 - .50 acres
Area 8 - 2.6 acres
- Mowing must be done with mulching mowers, set no lower than 3" unless you have permissions from Airport Staff.
- Pick up any trash and debris before mowing.
- On the map, area 7 and part of area 6 will require Airport Staff escort.
- Blow all clippings from street and sidewalks.
- Pick up any trash or debris exposed during mowing, edging, or weed eating.
- Trim bushes and trees near the terminal.
- Before mowing, weed eating, or edging around vehicles vendor must notify tenants.
- Mowing weekly from April through October.
The City of Hot Springs reserves the right to award the sections that are within the budget available. Any deviations
to these specifications shall be explained. The contract will be for one (1) year with four(4) twelve (12) month terms,
subject to annual budget approval by the Hot Springs Board of Directors. Contract will automatically renew annually
unless either party supplies thirty (30) day written Notice of Cancellation. Any escalation in price shall be subject to
paragraph 29 of the Terms and Conditions of Bidding. City reserves the right to accept or decline any and all price
increases.
Bidder Acknowledges
(Required: Check if applicable)
5 STATEMENT OF REQUIREMENTS
The following requirements from the Bidder will be shown below on "Certificates Required" and "Additional
Requirements."
6 Certificates Required
Certificates for coverages and items below shall be submitted by the Bidder with the bid forms. If nothing listed
below, no insurance requirements apply.
7 General Liability (Minimum Amount) $500,000
Bidder is required to submit the certificate in the response attachments.
8 Workers Compensation
Page 4 of 9 pages
Deadline: 3/18/2024 02:00 PM (CT)
HS-24-013
9 Certificate of Good Standing with the State's Secretary of State
Provide the name used for registration.
(Required: Maximum 1000 characters allowed)
1 City of Hot Springs Business License
0 Do you have a City of Hot Springs business license?
Yes No
(Optional: Check only one)
1 Business License
1 City, State, and License Number
(Required: Maximum 1000 characters allowed)
1 Additional Requirements
2 The Bidders are hereby notified that the following additional items apply to this procurement as noted.
1 This procurement is subject to an escalation clause
3 Any price increase shall be presented to the City in writing and follow guidelines established under "Escalation
Clause" in the Terms and Conditions of Purchase.
1 This procurement is not subject to federally required certifications/contract clauses.
4
Page 5 of 9 pages
Deadline: 3/18/2024 02:00 PM (CT)
HS-24-013
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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